BOARD OF EDUCATION ANNUAL REORGANIZATION & REGULAR MEETING District Office

Public Hearing (Revised Code of Conduct)

Tuesday, July 14, 2020     REVISED

Consideration of Executive Session        6:15 p.m.

Anticipate Reconvening to Regular Session     7:00 p.m.                                                                            

 AGENDA                                                                                    

I.     Call to Order             6:15   p.m

        Consideration of Executive Session        6:15   p.m.

        Discussion re:  Particular Contract and Legal Matter

        Anticipate Reconvening to Regular Session                                  7:00 p.m.            

II.    Appointment of the Chairperson of the Reorganization Meeting

III.   Call of the Roll and Pledge of Allegiance

IV.  Oath of Office / Superintendent and Newly Elected Board Members

V.   Election of Officers of the Board of Education

                A.            President

                B.            Vice-President

                                – Oath of Office / President  & Vice President

   VI.     Appointment of Officers

                A.     District Treasurer   

                B.     District Clerk

                C.     Tax Collectors

                D.      Internal Claims Auditor

                E.      Audit Committee

   VII.    Appointment of District Officials

                A.            Purchasing Agent

                B.            Attorney

                C.            External Auditor

                D.            Internal Auditor

                E.            Attendance Officers

                F.            Payroll Certification Officer

                G.           Records Retention and Disposition Officer & Records Access Officer

                H.            Residency Determination Officer

                I.             Liaison for Homeless

                J.             Title IX & Title VI Compliance Officers

                K.            Section 504 Compliance Officers

                L.             IDEA/ADA Compliance Officers

                M.          Data Protection Officer

                N.           School District Vote Registrars

                O.           District-Wide Coordinator and Dignity for All Coordinators

                P.            Official Newspaper

                Q.           Lead Evaluators

                R.            Universal Pre-Kindergarten Director

VIII.        Designations

                A.            Depositories

                B.            Sole Paying Agent

                C.            Insurance Agent

                D.            Financial Advisor / Dissemination Agent

                E.            Orange-Ulster Districts Workers’ Compensation Plan Approval/District Representative

                F.            Orange Ulster Health Plan District Approval/District Representative

 

 IX.          Establishment of Regular Meeting Dates & Times & Approval of 2020-2021 Budget Calendar

 

 X.           Standing Management Resolutions

                A.            Authority, investment of district monies

                B.            Authority, transfer of monies within general fund

                C.            Authority, procurement of financial security bond

                D.            Authority, closure of schools, weather, epidemic and examinations

                E.            Authority, participation in cooperative bidding

                F.            Authority, establishment of mileage reimbursement rate

                G.           Authority, employment of substitutes

                H.            Authority, establishment of rate of teacher/nurse substitute daily pay

                I.             Authority, establishment of hourly rate of substitute pays

                J.             Authority, establishment of out-of-district tutoring charges

                K.            Authority, approval of Finance Pamphlet 2

                L.             Appointment / Officers – Extracurricular Activity Funds

                M.          Authority, Superintendent approval of participation in Athletic State Championship

                N.           Authority, establishment of Distribution of Petty Cash

  XI.         Designation of Board Representatives / Committee Members

                A.            Orange County School Boards Association – Delegate & Alternate

                B.            New York State School Boards Association – Voting Delegate & Alternate

                C.            New York State School Boards Association – Legislative Liaison

                D.            District’s Health and Safety Committee

                E.            Impartial Hearing Officer Appointments

XII.         Review of Board Policies

• Policy #5220 –  SUBJECT: District Investments
• Policy #5410 –  SUBJECT: Purchasing
• Policy#7110  –  SUBJECT: Comprehensive Student Attendance

 

MEMORANDUM Accompanying Reorganization Meeting Agenda                        

IMPORTANT NOTICE

A group photo of all board members for the 2020-2021 school year will arranged at a later date
 
I.             Call to Order                                                                                      6:15 p.m.

Executive Session re:  Particular Contract, Legal Matter   6:15 p.m.

Anticipated Regular Session                                                          7:00 p.m.

 

II.            Appointment of the Chairperson of the Reorganization Meeting

The Board of Education will be asked to designate the District Clerk as the temporary chair of the meeting until the President and Vice-President of the Board of Education are elected by the members of the board.

 

III.           Call of the Roll and Pledge of Allegiance

The District Clerk announces she has been appointed as the temporary chairperson of the meeting until the election of the President and Vice-President of the Board has been completed. She then notes the board members in attendance and announces the Pledge of Allegiance and a moment of silence.

IV.          Administration of Oath of Office  

• Annual Oath for Superintendent of Schools

The Oath of Office will be administered by the district clerk to the Superintendent of Schools.

• Newly Elected Board Members

The Oath of Office will be administered by the district clerk to our newly elected board member:            

• Kristi Kheiralla
• Cara Robertson

 

   V.         Election of Officers   (Roll Call Votes for Each A & B)

                A.   Election of President, as required by 1701 Education Law.

 Deborah June will open the floor for nominations for the office of President of the Board of Education. (concluded with a roll call vote)

 

                B. Election of Vice-President, as authorized by 1701 Education Law.

Deborah June will open the floor for nominations for the office of Vice-President of the Board of Education. (concluded with a roll call vote)

Oath of Office President & Vice President

Following the election of the President and Vice-President, the Oath of Office will be administered to the two (2) individuals by Deborah June, District Clerk. At the conclusion of administering the Oaths of Office, the meeting will be turned over to the President of the Board of Education.   

 

(The Board of Education will vote IN A BLANKET MOTION for each of the following categories):

 

VI.          Appointment of Officers – A) through E);

VII.         Appointment of District Officials – A) through R);

VIII.        Designations – A) through F);

IX.           Establishment of 2020-2021 Board of Education Meetings, Dates, Times                                

X.            Standing Management Resolutions – (A through N).

 (The Board of Education will vote with a separate motion in each of the following areas):

XI.           Designation of Board Representatives

XII.         Review of Board Policies

 

VI.          Appointment of Officers (BLANKET MOTION for A through E)

Approval for the appointment of the following officers for the 2020-21 school year:

A.    Recommend that Dawn Loechner be appointed as  District Treasurer as required by 2020-2021 Education Law and Part 172.2 of the Regulations of the Commissioner, and the official Bank Signatory for the 2020-2021 school year, and Kimberly Orndorff (Accountant) as Deputy Treasurer  and Bank Signatory.

B.    Recommend that Deborah June be appointed as District Clerk for the 2020-2021 school year as required by 2130-1 Education Law, with Jayna McAteer as the Deputy District Clerk.

C.    Recommend that Gina Dickinson be appointed as School Tax Collector for the 2020-2021 school year as required by 2130-4 Education Law, with Michael Pacella as the Deputy School Tax Collector.

D.    Recommend that Melissa DeWitt be appointed as Internal Claims Auditor for the 2020-2021 school year.

E.    Recommend that the following individuals be appointed as members of the district’s Audit Committee for the 2020-2021 school year  (board members listed maybe revised):

Board Members (3):

• Cara Robertson
• Dori Johnson
• Gretchen Meier

 

Community Members:

• Raven Atria
• Tasha Butler
• William Sammis
• Katelyn Tymczyszyn       

 

The audit committee charter states that the committee will be made up of three (3) board members and four (4) community members. The four community members listed above will remain on the committee. Last year, the board members on this committee for 2019-2020 were Gretchen Meier, Dori Johnson, and Cara Robertson.

 

VII.         Appointment of District Officials for 2020-2021 School Year (BLANKET MOTION  A through R)

A.    Recommend, that pursuant to Part 170.2 of the Regulations of the Commissioner, the Assistant Superintendent for Business (Michael Pacella, Jr.) be named as Purchasing Agent, with the Superintendent of Schools or Assistant Superintendent for Instruction as Acting Purchasing Agents.

B. Recommend the firm of Thomas, Drohan, Waxman, Petigrow and Mayle be designated as School Attorney.

C.  Recommend, pursuant to 2116-a Education Law, that  Nugent & Haeussler be named as the district’s independent, External Auditors.

D.    Recommend, pursuant to Section 2116-b, that the firm of RBT Certified Public Accountants, be  named as the district’s Internal Auditor.

E.    Recommend, pursuant to 3213 Education Law, the following persons be named as attendance officers: Marybeth Reinfried and Jill Gribbin (HS), Linda Loennecker (CVMS),  Diane Tjornhom (CMS), Patricia Soutar (EJR), Laura Stein (CES), Lisa Mills (Chapel Field),  Patricia Fernandez (PAK), and Vicki LaRosa (PBE).         

F.    Recommend, pursuant to Part 170.2 of the Regulations of the Commissioner, that the Superintendent of Schools be designated as Payroll Certification Officer.

G.   Recommend, pursuant to Public Officers Law, Section 65-a and 87 (b) (iii), that Deborah June be designated as the Records Retention and Disposition Officer & be designated the Records Access Officer.

H.   Recommend that Michael Pacella, Jr. be designated as the individual responsible for making determinations on residency issues regarding students (K-12), with the Assistant Superintendent for Instruction as an alternate.

I.     Recommend that Michael Pacella, Jr. be designated as the district’s Liaison for Homeless, with the Assistant Superintendent for Instruction as an alternate.

J.     Recommend the Assistant Superintendent for Instruction and Angela Wise be designated as the District Title IX Compliance Officers and Title VI Compliance Officers.

K.    Recommend the Assistant Superintendent for Instruction, Terrilyn Cohn, and Rosemary Mannino, be designated as  District Section 504 Compliance Officers.

L.     Recommend that Terrilyn Cohn and Rosemary Mannino be designated as District IDEA and ADA Compliance Officers.

M.   Recommend, pursuant to the Board of Regents approved regulations to Education Law 2-d, that John Hicks be designated as the Data Protection Officer.

N.  Recommend the Board of Education designate the school building secretaries, administrators, and district office employees as registrars for the personal registration of eligible district residents for school district votes during regular school hours.

O.   Recommend the Board of Education designate Donna Geidel, Assistant Superintendent for Instruction (through July 24, 2020) as the District-wide DASA Coordinator (Dignity for All), and the following assistant principals as the Dignity For All Coordinator in each building:

• Brian Lynn, PBHS                                                            
• Jennifer Evans, STARS
• Seth Siegel, CVMS                                                         
• Christopher Mummery, CMS                                       
• Emily Mesnick, EJR
• Joseph Prestianni, CES
• Kristin Slover, PBE
• Colleen Delles , PAK

 

P.    Recommend the Board of Education name the Times Herald Record to be designated as the official newspaper(s) with regard to legal publications by the district.

Q.   Recommend the Board of Education recognize the following administrators having completed the professional development associated with supervision as prescribed by the APPR regulation and, as such, be designated as Lead Evaluators, effective September 1, 2020.                       

• Tim Mains                                                           Brian Breheny  
• Aaron Hopmayer                                             Colleen Delles
• Brian Lynn                                                           Eric Winter
• Brian Miros                                                        Kristin Slover
• Michael Amsden                                             Amy Brockner
• Jennifer Evans                                                  Joseph Prestianni
• Elizabeth Sproul                                               Lisa Hankinson
• Emily Mesnick                                                  Seth Siegel
• John Boyle                                                          Terrilynn Cohn
• Christopher Mummery                                 Rosemary Mannino
• Michael Gillespie                                            Katie Hennessey
• Angela Wise

 

R.   Recommend that Katie Hennessey be designated as the Universal Pre-Kindergarten Director.

 

VIII.         Designations (BLANKET MOTION A through F) 

A.   Recommend, pursuant to Part 170.2 of the Regulations of the Commissioner, that the following banks be designated as depositories for District monies: Sterling National Bank-Middletown branch, J.P. Morgan Chase, M & T Bank, and NYClass.

B.    Designate the Pine Bush Central School District as a sole paying agent for bond issues for the Pine Bush Central School District.

C.    Designate Liberty Mutual Insurance Group as the district’s insurance carrier for the 2020-2021 school year.

D.    Recommend the Board of Education designate Munistat Services, Inc. as the district’s financial advisor/dissemination agent for the 2020-2021 school year.

E.    Recommend the Board of Education hereby approve continued participation of the Pine Bush CSD in the Orange-Ulster Districts Workers’ Compensation Plan (The Plan) and designates Michael Pacella serve as the District’s representative to The Plan for the period of one year commencing on July 1, 2020 and ending on June 30, 2021, and hereby authorizes the Board President and /or Superintendent of Schools to sign all applicable documents.

Dated: July 14, 2020

 

F.    Recommend the Board of Education hereby approve continued participation of the Pine Bush CSD in the Orange-Ulster School Districts Health Plan (The Plan) and designates Michael Pacella or Tim Mains to serve as the District’s representative to the The Plan for the period of one year commencing on July 1, 2020 and ending on June 30, 2021, and hereby authorizes the Board President and /or Superintendent of Schools to sign all applicable documents.

                       Dated: July 14, 2020

 

 IX.          Establishment of 2020-2021 Board of Education Meetings, Dates, Times

Recommend that the Board of Education establish the dates and times for regular Board of Education meetings for the 2020-2021 school year. The board has established their meetings to be held on the second and fourth Tuesday of each month.

2020-2021 Exceptions:

• Month of December has one meeting.
• April 22nd is a Thursday and the date designated by BOCES for their Annual BOCES Meeting. As you know, this will be the date component school districts vote on the administrative budget and elect members to the BOCES board.

 As in the past, the two regular monthly board meetings have been held at both ends of the district between the north (Pine Bush High School) and south (CVMS) end of the district, the first meeting of the month will be held at PBHS and the second meeting of the month at CVMS. However, during the month of February the first meeting will be held at CVMS, with second meeting at PBHS.

Our board meeting dates and recordings are available on the district website. Board meetings held during the summer months are held in the District Office.

As in the past, all regular sessions of regular board meetings begin at 7:00 p.m. (6:45 PM for various recognitions) unless announced otherwise.

 

Specific Dates of 2020-2021 Board Meetings

In keeping with the board meetings on the second and fourth Tuesday of each month, listed below is a listing of the specific dates for the regular board meetings:      

• July 14, 2020 – (DO)
•  July 28, 2020  –   (DO)
• August 18, 2020  –   (DO)
• September 10 & 22 2020  –  (HS / CVMS)
• October 13 & 27, 2020   –    (HS / CVMS)      
• November 10 & 24, 2020 – (HS / CVMS)
• December 8, 2020   –   (HS)
• January 12 & 26, 2021  –  (HS / CVMS)
• February 9 & 23, 2021  –    (CVMS / HS)
•  March 9 & 23, 2021   –  (HS / CVMS)
• April 13 & 22, 2021    –  (HS BOCES Annual Vote / CVMS)
• May 11 & 25, 2021  –   (HS Budget Hearing /CVMS)
• May 18, 2021   –   Annual Budget Vote/Election of Bd. Members
• June 8 & 22, 2021  –   (HS / CVMS)

 

Approval of the Draft 2021-2022 Budget Calendar, as submitted.

X.       Standing Management Resolutions (BLANKET MOTION A through N)

Recommend the Board of Education approve the following standing resolutions for management purposes:

A.    Recommend that as per Policy #5220, the Assistant Superintendent for Business and/or designee be authorized to prepare timely investments of all available district monies, in such form and manner authorized by existing statutes or regulations, as a means of maximizing the capital capability of the district, and to make such investments upon the signatory approval of the Superintendent of Schools or his/her designee, reporting such investments to the Board of Education on a periodic basis.

B.    Recommend that as per Policy #5140, the Superintendent and/or designee be authorized to make necessary and proper transfers of monies within the General Fund, upon the signatory approval of the Superintendent of Schools or his/her designee, who shall cause such transfers to be reported to the Board of Education on a regular basis. The superintendent’s/designee’s authority for such transfers shall not exceed $25,000 per transaction per budget code.

C.  Recommend that the offices of District Treasurer, Deputy Treasurer, Collector of Taxes, Purchasing Agent and District Courier, shall be insured by surety bond in an amount not less than the amount of negotiable funds that any of these individuals would have in his/her care and custody at any given time.

D.    Recommend the Superintendent of Schools (or his designee) be authorized to close the schools of the district at any  time deemed necessary for the preservation of the health and safety of students and employees; and further, the Superintendent authorized to delay or close any school or schools during the administration of testing or  regents examinations, provided such  delay or closure is necessary to delay or dismiss from attendance students in such buildings not involved in such examinations, and provided such delay or closure  is necessary for the proper administration of such examinations.

E.    Recommend the Purchasing Agent be authorized and directed to participate in cooperative bidding and purchasing programs as operated by BOCES or other cooperative organizations, as a means of obtaining best possible use of public monies preserving necessary quality levels of merchandise.

F.    Pursuant to Education Law, recommend the establishment of the eligible per mile reimbursement rate for approved school business at the allowable rate set by the Internal Revenue Service.  (FYI: The current rate is $ .575 per mile.)

G.   Recommend the Superintendent be authorized to employ per diem substitutes and emergency staff for the 2020-2021 school year as needed.                                                           

 H.  Recommend the Board of Education establish the daily rate of pay for substitutes (teachers/school nurses) in the Pine Bush Central School District for the 2020-2021 school year as follows:     

Substitute Teachers

• Certified      $100/day
•  Non-certified w/ Bachelors Degree  $95/day
•  Non-certified without Bachelors Degree   $90/day   
• School Nurse   $100/day

(Rates were adjusted to remain competitive with surrounding districts)

 

 I.    Recommend the Board of Education establish the hourly rate of pay for substitutes in the Pine Bush Central School District for the 2020-2021 school year as follows:

• Teaching Assistant                                                          Minimum Wage/hour
• School Monitor                                                                Minimum Wage/hour 
• Custodial                                                                             Minimum Wage/hour 
• Clerical/Dist. Office                                                        Minimum Wage/hour 
• Cafeteria                                                                             Minimum Wage/hour
• Security                                                                               $15.00/hour

 

J.     Recommend the Board of Education authorize the establishment of the maximum payment for hourly tutoring costs charged by outside organizations (hospitals, etc.) at $40/hour for certified teacher (in the PBTA) and $29/hour non-certified teacher, in accordance with the tutoring rate noted in the contract between the P.B.C.S.D. and the PBTA.

K.    Recommend the Board of Education officially approve Finance Pamphlet 2 – The Safeguarding, Accounting, and Auditing of Extra-classroom Activity Funds.

The pamphlet provides a description of procedures for the management and accounting of these funds that meet the requirements of the Regulations of the Commissioner of Education.

 

L.     Recommend the Board of Education approve the appointment of the following individuals as officers for Extraclassroom Activity Funds for the 2020-2021 school year:

• Central Treasurer                                            Dawn Loechner
• Faculty Auditor                                                 Kimberly Orndorff
• Chief Faculty Counselor / HS                      Aaron Hopmayer
• Chief Faculty Counselor / Crispell            John Boyle
• Chief Faculty Counselor CVMS                  Lisa Hankinson
• Chief Faculty Counselor CES                       Amy Brockner
•  Chief Faculty Counselor EJR                        Elizabeth Sproul
• Chief Faculty Counselor PAK                      Brian Breheny
• Chief Faculty Counselor PBE                       Eric Winter
•  Chief Faculty Counselor Athletics            Michael Gillespie

 

M.  Recommend the Board of Education authorize the Superintendent of Schools to approve the athletic participation in State Championship Contests, pending qualify events which take place in between Board of Education meetings, with official approval of qualifying team(s) submitted to the Board of Education at the next Board Meeting.

 

N.    Recommend the Board of Education authorize the Distribution of Petty Cash for the 2020-2021 School year as follows: 

 

Building/Amount/Cook in Charge/Date

• Pine Bush HS, $350.00, Elizabeth McNamee, 9/3/2020
• Circleville MS, $100.00, Mary Merando, 9/3/2020
• Crispell MS, $100.00, Susan Morrocco, 9/3/2020
• E. J. Russell Elementary, $60.00, Deborah Goebel, 9/3/2020
• Pine Bush Elementary, $60.00, Sandra Mingione, 9/3/2020
• Circleville Elementary, $60.00, Andrea Lopez, 9/3/2020
• Pakanasink Elementary, $60.00, Kerry Reeves, 9/3/2020

   TOTAL: $790.00

 

XI.      Designation of Board Representatives (MOTION Required for each appt)

A.      Orange County School Boards Association – Voting Delegate & Alternate

The board needs to vote on the selection of its representatives for the Orange County School Boards Association for the 2020-2021 school year.

 

B.    New York State School Boards Association – Voting Delegate & Alternate

The Board will be asked to vote on its NYSSBA Voting Delegate and Alternate Delegate for the 2020-2021 school year.

 

C.   New York State School Boards Association – Legislative Liaison

The Board will be asked to appoint a Legislative Liaison for the 2020-2021 school year, as recommended by the New York State School Board Association.  Included in your packet is a description of the position that NYSSBA has provided. 

 

D.    District Health and Safety Committee, Board Member Representative

Under the SAVE legislation, the makeup of the committee should include a board representative. The board is asked to appoint a board member as representative to the District Health and Safety Committee.

 

E.    Impartial Hearing Officer Appointment

It is recommended, per our school attorneys, that the Board designate one of its members to approve the appointment of Impartial Hearing Officers when needed.

 

 

XII.         Review of Board Policies (MOTION Required for each)

The board will be asked to review the following three (3) policies that require an annual review by the Board of Education:

 

• Policy #5220 –  SUBJECT: District Investments
• Policy #5410 – SUBJECT: Purchasing
• Policy#7110 – Comprehensive Student Attendance

 

Following the completion of the reorganization meeting agenda items – the Board will continue on  with regular meeting agenda items.

 

 

BOARD OF EDUCATION – Pine Bush CSD          

JULY 14, 2020 – PUBLIC HEARING AND REGULAR AGENDA ITEMS

District Office

 

 

I.             Public Hearing — Revised Code of Conduct

Public Comment Segment – Revised Code of Conduct

 

II.            Approval of Minutes

 

III.           Reports, Recommendations of the Superintendent

1.            Consent Agenda             

 2.            Approval of CSE & CPSE Placement Recommendations

3.            Approval of Amended 2020-2021 School District Calendar for Adoption

 4.            Upcoming Meetings, Events / Old, New Business / Updates

 

Public Participation

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

2.            Approval of 2020-2021 Certificate of Acceptance /Designees for Processing and Verification of Free and Reduced Applications

3.            Authorization for Funding – Terms & Conditions of Employment for Occupational Therapy Assistant Services

4.            Authorization for Funding – Terms & Conditions of Employment for Physical Therapy Assistant Services

5.            Approval of Health and Welfare Services Contract

6.           Approval of Lease Agreement with Verizon Wireless

 

V.            Consideration of Executive Session

VI.          Adjournment

 

MEMORANDUM Accompanying Regular Board Agenda and Public Hearing – July 14, 2020

I.         Public Hearing – Revised Code of Conduct

Assistant Superintendent Donna Geidel will provide a brief overview of the Revised Code of Conduct presented to the Board of Education for approval. At the conclusion of the review, the floor will be open to the public for comments and questions.

Public Comment Segment – Revised Code of Conduct

 

Recommend the Board of Education approve the Revised Code of Conduct as submitted.

 

II.        Approval of Minutes

The Board of Education will be asked to approve the minutes from the June 23, 2020 meeting as submitted by the District Clerk.

 

III.       Reports, Recommendations of the Superintendent

1.        Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

2.        Approval of CSE & CPSE Placement Recommendations    

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

 

3.       BOE Approval of Amended 2020-2021 School District Calendar for Adoption

Recommend the Board of Education approve the amended 2020-2021 calendar for adoption as    submitted by the Superintendent of Schools.

 

4.        Upcoming Meetings, Events / Old, New Business / Updates

July:          

•  Tues., July 28, 2020, Regular Board Meeting Live Stream/Tentative Exec.Session- Bd Retreat  

Time T/B/D (Exec. Session/Board Retreat will following immediately after regular agenda items).

 

August:  

• Tuesday, August 18, 2020, Regular Board Meeting, Live Stream 7:00 PM    

 

Other Events:

NYSSBA Law Conference

• July 21-22, 2020, 8:30 AM – 12:00 PM, Virtual Two Day Conference.

 

Mid-Hudson School Study Council Historical Law Conference

Online session with NYSSBA Deputy Exec. Director & General Council Jay Worona

• August 7, 2020, 10:00 AM, via Zoom Pro

(Please advise Debbie June or Jayna McAteer if you plan to attend. Zoom participants is limited).

 

NYSSBA 2020 – NYC

• October 29 – 31, 2020, Annual Education Convention – More information will follow.

 

Public Participation

 

IV.      Business & Finance

1.        Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

 

Claims Auditor’s Report covering Warrant #0085 dated 6/10/20 check run, authorizing payments in the amount of $ 286,677.05

•  Cafeteria Fund (6 checks 005191-005196)      $        24,718.78         
• HS Activity Fund (1check 004084)      $      15.83                         
• Capital Fund (1 check 001815)    $      109.48
• General Fund (121 checks 063913-064033)    $  261,464.76
• District Activity AC (1 check 005322)     $   368.20

                                                                                                                                                                                                    Total         $        286,677.05

 

Claims Auditor’s Report covering Warrant #0086 dated 6/11/2020 scholarships authorizing payments in the amount of $ 20,790.43   

• Crispell SAF (2 checks 002343-002344)      $         400.00
• General Fund (3 checks 064034–064036)   $    20,390.43                                                                                                                                                                                                                                         Total             $    20,790.43

 

Claims Auditor’s Report covering Warrant #0087 dated 6/17/20 check run, authorizing payments in the amount of $ 115,625.54

• Cafeteria Fund (5 checks 005197-005201)    $   7,987.59
• Crispell SAF(1 check 002345)  $     917.85
• HS Activity Fund (125 checks 004086-004210)   $   39,876.00
• Trust & Agency Acct. (0checks)        $   54.17
• CVMS Activity Fund (2 checks 001665-001666)    $   169.51                         
• General Fund (50 checks 064037-064086)  $   59,797.52
• District Activity AC (35 checks 005323-005357)   $   6,822.90 

                          Total    $        115,625.54

 

Claims Auditor’s Report covering Warrant #0088 dated 6/25/2020 scholarships authorizing payments in the amount of $ 3,255,787.59

• Trust & Agency Acct (13 checks 004173-004185)      $        3,255,787.59

                                Total             $     3,255,787.59

 

Claims Auditor’s Report covering Warrant #0089 dated 6/30/2020 payroll authorizing  payments in the amount of $ 39,427.62                                

• Trust & Agency Acct (0 checks)          $       39,427.62

                              Total       $     39,427.62

 

Claims Auditor’s Report covering Warrant #0090 void and reissue dated 4/29/20- authorizing payments in the amount of $ 5,209.89

• Cafeteria Fund (1 checks 005190)        $     72.88
• HS Activity Fund (3 checks 004022-004211)     $   2,553.57
• General Fund (9 checks 063546-064088)     $    2,549.44
• District Activity AC (2 checks 005320-005321)   $    34.00 

                         Total        $    5,209.89

 

Claims Auditor’s Report covering Warrant #0091 dated 6/30/20 check run authorizing payments in the amount of $ 2,160,547.43

• Cafeteria Fund (4 checks 005202-005205)      $     15,524.85
• HS Activity Fund (100 checks 004212-004311)    $   5,718.00
• Academy of Finance (24 checks 001626-001649)    $   1,141.50
• General Fund (59 checks 064089-064147)     $    2,098,982.92
• District Activity AC (134 checks 005358-005491)  $    39,180.16         

                     Total              $       2,160,547.43

 

Claims Auditor’s Report covering Warrant #0001 dated 7/9/2020 check run authorizing payments in the amount of $ 730,632.85                              

• Crispell SAF (1 check 002346)       $   203.00
• General Fund (39 checks 064148-064186)   $   730,429.85

                         Total         $     730,632.85

 

2.        Approval of 2020-2021 Certificate of Acceptance /Designees for Processing and Verification of Free and Reduced Applications

Recommend that the Board of Education approve the Certificate of Acceptance (as part of the 2020-2021 NYSED Free and Reduced Price Income Eligibility and Policy) identifying the designated officials For processing and verification of Free and Reduced Applications:

 

• Reviewing Official:         Lyn Prestia, Food Service Director
• Hearing Official:              Michael Pacella, Assistant Superintendent for Business
• Verification Official:      Lyn Prestia, Food Service Director

 

3.        Authorization for Funding – Terms & Conditions of Employment for Occupational Therapy Assistant Services

Recommend the Board of Education authorize the funding for the Terms & Conditions of   Employment  between the Pine Bush Central School District and Carol Conroy, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 

 

Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Beth Duffy, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.

 

Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Tanya Marvinney, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.

 

Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Sherry MCChesney, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.  

 

 

4.        Authorization for Funding – Terms & Conditions of Employment for Physical Therapy Assistant Services

Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Cindy Russell, Physical Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 

 

Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Suzanne Scarzafava, Physical Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 

 

5.       Approval of Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2019-2020 school year with the Monticello Central School District at a per student cost of $ 719.28. The contract covers three (3) students who are Pine Bush residents attending a non-public school within the Monticello CSD for a total contract cost of $ 2,157.84.

(Last year, the total contract paid per for two students, with a contract total of $ 1,426.94).

 

6.         Approval of Lease Agreement with Verizon Wireless

Recommend the Board of Education approve the following resolution for adoption:

Resolution

 BE IT RESOLVED, that the Board of Education of the Pine Bush Central School approves the “District” to enter into a Lease Agreement with Verizon Wireless of the East LP, d/b/a Verizon Wireless;

 

BE IT FURTHER RESOLVED, that the Board of Education of the Pine Bush Central School District does hereby authorize the Superintendent to execute the Lease Agreement with Verizon Wireless, subject to the review and approval of the contractual terms by the District’s legal counsel.
Dated: July 14, 2020

 

V.        Consideration of Executive Session

VI.      Adjournment