Minutes Regular Board Meeting – April 13, 2021

Location: Pine Bush High School

Consideration of Executive Session –Personnel Matter and Employment

Contract Issue 6:30 PM

Regular Session 7:00 PM

Meeting televised Live Streamed remotely with attendance via Google Meet Hangouts as well as in person attendance. Video and Minutes to be Posted to Website with Closed Caption.

Members Present

• Gretchen Meier, President
• Cara Robertson, Vice President
• Kristi Kheiralla (via Google meet)
• Dori Johnson (via Google meet)
• Ross Tompkins
• Matthew Watkins
• Members Absent:
• Kristin Graessle

Others Present

• Tim Mains, Superintendent of Schools
• Amy Brockner, Assistant Superintendent for Instruction
• Michael Pacella, Assistant Superintendent for Business
• Angela Wise, Executive Director of Human Resources, Data and Counseling
• Linda Smith, District Communications Representative (via Google meet)
• John Hicks, Director of Educational Technology
• Maria Wise, District Clerk
• Approximately 35 residents/students/staff members (in person and virtual)

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Tompkins that the Board of Education open the regular meeting and adjourn to Executive Session at approximately 6:33 PM

YES – 6 NO – 0 MOTION CARRIED

 

Adjourn Executive Session and Return to Regular Session

MOVED by Trustee Watkins, second by Trustee Tompkins, that the Board of Education adjourn executive session to regular session at approximately 7:05 PM.

YES –6 NO – 0 MOTION CARRIED

 

BOE Resumes Regular/Public Session

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education resume the regular meeting/public session at approximately 7:10 PM.

YES – 6 NO – 0 MOTION CARRIED

 

President Meier welcomed all to the regular meeting, and requested all stand for the Pledge of Allegiance followed by a moment of silence, noting the time at approx. 7:11 PM.

President Meier read a statement regarding the district working to provide the best audio quality possible for the livestream of the Board of Education meetings under the current circumstances where some participants are
participating online via Google Meet. In addition to livestream the district also records meetings and the recordings will be available on the district website the following morning.

 

Board of Education Approves to Include an Addition to the Agenda

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve to add an addition to the agenda of a Return to Learn Update and a resolution for Temporary Structure Project at Crispell Middle School which will be added before Upcoming Board Meetings/Events/Old and New Business/Updates.

YES –6 NO – 0 MOTION CARRIED

 

Approval of Minutes

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the minutes from the March 23, 2021 regular board meeting as submitted by the District Clerk.

YES –6 NO – 0 MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

Acknowledge and Acceptance of “Spring” Sports Teams

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education approve the following resolution:

WHEREAS, the District recognizes the value of allowing students to participate in District sponsored athletics, with the understanding that allowing such participation does include risks of transmitting COVID 19; and

WHEREAS, effective April 19, 2021, and until otherwise indicated, student-athletes shall be permitted to participate in District sponsored Spring season sports as set forth below, provided the District, parents and students comply with requirements set forth by the Orange County Department of Health; and

WHEREAS, the requirements set forth for the District, parents and students are set forth in the resolution adopted by the Board of Education on February 9, 2021, and shall be applicable for student participation in Spring Season sports; and

WHEREAS, The Superintendent established safeguards to protect athletes, coaches, families and the community for the Spring season which exceed State and County DOH guidance, and he may continue to establish additional safeguards and/or modify existing ones;

NOW THEREFORE, the Pine Bush Central School District Board of Education hereby acknowledges the receipt and acceptance of the Superintendent’s recommendation to allow participation in the following sports for the 2020-2021 Spring Season:

Sport – Play Level – Risk Level – Grades allowed to Participate

• Boys Track & Field Varsity /Modified Low/Moderate Risk 7-12
• Girls Track & Field Varsity/Modified Low/Moderate Risk 7-12
• Baseball Varsity/JV/Modified Moderate Risk 7-12
• Softball Varsity/JV/Modified Moderate Risk 7-12
• Boys Golf Varsity Low Risk *8-12
• Girls Golf Varsity Low Risk 9-12
• Boys Tennis Varsity Low/Moderate 9-12
• Boys Lacrosse Varsity/ Modified Higher Risk 7-12
• Girls Lacrosse Varsity /JV/Modified Moderate Risk *7-12

subject to compliance with the OC DOH guidance and other New York State and/or NYSPHSAA guidance.

*Only 8th graders who participated last year as 7th graders will be allowed. There will be no APP process this season.

YES – 6 NO – 0 MOTION CARRIED

 

Consent Agenda

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:

 

Creation

Instructional

Recommend the Board of Education approve the following resolution:

Be it resolved that the Board of Education hereby temporarily establishes 16 six hour Teaching Assistant positions for the period of April 12, 2021 to June 25, 2021; and

Be it further resolved that the Superintendent of Schools shall temporarily recall Teaching Assistants from the Preferred Eligibility List in order of seniority to fill these temporary positions; and

Be it further resolved that effective June 25, 2021, such positions shall be eliminated and the Teaching Assistants appointed to these positions shall be placed back on the Preferred Eligibility List.

 

Co-Curricular

Board authorization for the following creation:

• (1) One SEL – Social Emotional Learning Team Leader K-12, effective January 25, 2021, salary Level 1, pro-rated (current need in a district).

 

Non-Instructional

Board authorization for the following creation:

(1) One 6.5 hours/day Teacher Aide position effective April 13, 2021, salary as per contract. (current need at Pakanasink Elementary School)

 

Resignation

Instructional

• Laura Eller, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Physical Education, effective at the close of business on June 30, 2021.
• Christine Rosenberger, resignation, for the purpose of retirement, from her position as a 1.0 FTE TeacherElementary, effective at the close of business on June 30, 2021.
• Claire Licata, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Reading, effective at the close of business on June 30, 2021.
• Jane Morton, resignation, for the purpose of retirement, from her position as a 1.0 FTE Math Teacher- Secondary, effective at the close of business on June 30, 2021.
• Genevieve O’Mara Privatera, resignation, for the purpose of retirement, from her position as a 1.0 FTE TeacherElementary, effective at the close of business on June 30, 2021.
• Guerita Harlow, resignation, for the purpose of retirement, from her position as a 1.0 FTE English TeacherSecondary, effective at the close of business on June 30, 2021.
• Linda Noto, resignation, for the purpose of retirement, from her position as a 1.0 FTE Math Teacher-Secondary, effective at the close of business on June 30, 2021.
• Alan Friedman, resignation, for the purpose of retirement, from his position as a 1.0 FTE Math Teacher-Secondary, effective at the close of business on June 30, 2021.
  
• Paula Orcutt, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Music, effective at the close of business on June 30, 2021.
• Debra L. Schneiderman, resignation, for the purpose of retirement, from her position as a 1.0 FTE TeacherPhysical Education, effective at the close of business on June 30, 2021.
  
• Nancy Paone, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Elementary, effective at the close of business on June 30, 2021.
• Tracey Baker, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Elementary, effective at the close of business on June 30, 2021.
• Ann Harper, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Reading, effective at the close of business on June 30, 2021.
• Annette Wright, resignation, for the purpose of retirement, from her position as a 1.0 FTE English TeacherSecondary, effective at the close of business on June 30, 2021.
• Jonathan Matz, resignation, for the purpose of retirement, from his position as a 1.0 FTE Science TeacherSecondary, effective at the close of business on June 30, 2021.
• Julie Mitchell, resignation, for the purpose of retirement, from her position as a 1.0 FTE School Counselor, effective at the close of business on June 30, 2021.
• Shani Luccketti, resignation, for the purpose of retirement, from her position as a 1.00 FTE Teacher-Elementary, effective at the close of business on June 30, 2021.
• Cheryl Reidy, resignation, for the purpose of retirement, from her position as a 1.00 FTE Teacher-Special Education, effective at the close of business on June 30, 2021.
• Thomas Richardson, resignation, for the purpose retirement, from his position as a 1.00 FTE Teacher-Music, effective at the close of business on June 30, 2021.
• Courtney Elmendorf, resignation from her position as 1.00 FTE Math Teacher- Secondary, effective at the close of business on May 3, 2021.
• Sharon Demetriou, resignation, for the purpose retirement, from her position as a 6.0 hours/day Teaching Assistant, effective at the close of business on April 5, 2021.

 

Non Instructional

• Sylvia Petit, resignation, for the purpose of retirement, from her position as a 1.00 FTE Technical Support Assistant, effective at the close of business August 10, 2021.
• Wayne Peressini, resignation, for the purpose of retirement, from his position as a 1.00 FTE Custodial Worker, effective at the close of business July 5, 2021.

 

Leave of Absence

Instructional

• Courtney Elmendorf, amend a request for an unpaid leave of absence from her position as a 1.00 FTE TeacherSecondary effective March 11, 2021 through May 2, 2021.
  
• Cathy Kahn, extend an unpaid leave of absence from her position as a 3.5 hours/day School Monitor effective January 19, 2021 through June 30, 2021.

 

Appointments

Non- Instructional

• Elizabeth McNamee, salary adjustment to align with the current salary ranges for the position of Cook Manager in this area and to recognize the substantial time worked above and beyond the normal working day, establishing an
  annual salary for the 2020-2021 school year in the amount of $ 41,649 effective March 24, 2021, with approved increases as per terms and conditions thereafter.
• Sonia Wagner-Babcock, change in title and probationary appointment to a 6.5 hours/day position of Teacher Aide,  effective April 12, 2021 salary as per contract (pro-rated).
• Russhell Gillespie, change in title and probationary appointment to a 6.5 hours/day position of Teacher Aide, effective April 12, 2021 salary as per contract (pro-rated).

 

Co-Curricular

Sixth-Period Assignment

Crispell Middle School

Board of Education approval for the appointment of the following instructional staff member teaching a sixth period/additional assignment for the 2020-2021 school year at an annual contractual stipend as per contract effective
April 5, 2021 (pro-rated):

• Lisa Metz-Family and Consumer Science

 

Interscholastic

Board approval of the following interscholastic spring coaching appointments for the 2021-2022 school year at the appropriate interscholastic stipend:

Boys Track

• Casey Grey**, Varsity Coach @ Level I, Step 7(7)
• Alfred Schmidt, Assistant Varsity Coach @ Level II, Step 10(38)
• Richard Ormsby, Assistant Varsity Coach @ Level II, Step 10(14)
• Anthony DiMarco, Modified Coach @ Level III, Step 5(5)
• John Petrofsky, Modified Coach @ Level III, Step 3(3)

 

Girls Track

• Gerald Risco, Varsity Coach @ Level I, Step 10(29)
• Melissa Schueler, Assistant Varsity Coach @ Level II, Step 10(12)
• Rebecca Torre, Assistant Varsity Coach @ Level II, Step 5(5)
• Lisa Perry, Modified Coach @Level III, Step 3(4)

 

Baseball

• Matthew Boffalo, Varsity Coach @ Level I, Step 10(20)
• Michael Mancuso, Assistant Varsity Coach @ Level II, Step 10(22)
• William Lacovara, Junior Varsity Coach @ Level II, Step 10(38)
• Robert Lawrence, Modified Coach@ Level III, Step 3(4)
• Daniel Edwards, Modified Coach @ Level III, Step 1(2)
• Michael Erickson**, Volunteer /Unpaid Coach
• Robert Pawson, Volunteer/Unpaid Coach
• Anthony Mancuso**, Volunteer/Unpaid Coach

 

Softball

• Scott VanPelt, Varsity Coach @ Level I, Step 3(4)
• Kimberly Craft**, Assistant Varsity Coach @ Level II, Step 3(4)
• Lisa Sorrentino, Junior Varsity Coach @ Level II, Step 10(17)
• , Denise Crisafulli, Modified Coach @ Level III, Step 1(2)

 

Golf (Boys)

• Brian Shaw, Co-Varsity Coach @ Level I, Step 10(35)
• Eric Moller, Co-Varsity Coach @ Level I, Step 5(5)
• Andrew Cook, Volunteer/Unpaid Coach

 

Golf (Girls)

• Derrick Frost, Varsity Coach @ Level 1, Step 1(2)

 

Tennis

• James Wright, Varsity Coach @ Level I, Step 10(11)

 

Boys Lacrosse

• Mark Brennan, Varsity Coach @ Level I, Step 10(18)
• Logan Roebuck**, Assistant Varsity Coach @ Level II, Step 5(5)
• Michael Ciarelli, Modified Coach @ Level III Step 10(10)
• Orlando Cruz, Volunteer/Unpaid Coach
• Greg Jaloszynski, Volunteer/Unpaid Coach

 

Girls Lacrosse

• Christopher Curnan, Varsity Coach@ Level I, Step 7(7)
• Caitlin Murphy, Assistant Varsity Coach@ Level II, Step 1(2)
• Maria Vanini-Brown, Junior Varsity Coach @ Level II, Step 1(2)

** Pending completion of Coaching Requirements

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective April 14, 2021 at board approved per diem substitute rates:

• Jaime Buscemi
• Amanda Quackenbush
• William Valk
• Mikaela Gray (4/13/2021)
• Nicole Brissette

 

Continuing Education

Board of Education approval to amend the previously approved continuing education appointments of the following positions for instructors, assistants, counselors or lifeguards for continuing education courses for the 2020/2021
school year. All classes and salaries are contingent upon enrollment.

NAME CLASS/POSITION PAY

• Kiersten Garcia – Boys Running Club – $30-$60/student
• Brittany Starr – Boys Running Club – $30-$60/student

Board approval for the following positions for instructors, assistants, counselors or lifeguards for continuing education courses for the 2020/2021 school year. All classes and salaries are contingent upon enrollment.

NAME CLASS/POSITION PAY

• Gillian Batchasingh – Body Sculpt/Kettle & Core – $65-$80/student
• Carol Jean Bull-Knuth – Field Hockey-  $40-$50/student
• Denise Crisafulli – Field Hockey – $40-$50/student
• Jennifer Harp – Field Hockey – $40-$50/student
• Melyssa Klempner Amelio – Volleyball Kids – $40-$60/student
• Maria Vanini-Brown – Adult Volleyball-  $30/student
• William Bacon – Boys Lacrosse – $75-$90/student
• Christopher Curnan – Sports Intramurals/Girls Lacrosse – $35-$45/student

 

STUDENT NAME CLASS/POSITION PAY

• Amanda Eagan – Assistant/Lifeguard Learn to Swim – $12.50-$13.00/hr.
• Brooke Hornbeck – Assistant/Lifeguard Learn to Swim – $12.50-$13.00/hr
• Nicole McCord – Assistant/Lifeguard Learn to Swim  – $12.50-$13.00/hr
• Samantha McKee – Assistant/Lifeguard Learn to Swim – $12.50-$13.00/hr
• Katherine Sassi – Assistant/Lifeguard Learn to Swim – $12.50-$13.00/hr
• Melanie Tique – Assistant/Lifeguard Learn to Swim-  $12.50-$13.00/hr

 

Supervision

Board approval of the following school personnel for supervision duties in connection with Fall 2 and Spring sporting events during the 2020-2021 school year at the rate of $20/hour:

• Jeffrey Parsells

 

Compensation Pertaining to Annual District Meetings
(Budget Vote and Election of Board Members)

Recommend the Board of Education acknowledge the rate of pay pertaining to the following individual positions related to our Annual District Meetings (Budget Vote and Election of Board Members), effective April 14, 2021:

• Table Inspectors: $225/day
• Chief Inspectors (a.k.a. Poll Site Coordinator) and Machine Inspectors: $250/day
• Pre-Vote Mtgs./Site Attendant: Minimum Wage
• District-wide Machine Technician /Consultant. (As per agreed upon services on file with the district clerk)

Day of election polls are open from 6 AM to 9 PM, therefore, those working arrive between 5:15 AM and 5:30 AM and work until close/completion

YES – 6 NO – 0 MOTION CARRIED

 

Approval of Memorandum of Agreement (MOA) with Pine Bush Teachers Association

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education approve the following resolution:

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (associated with creation of Social Emotional Learning (SEL) Team Leader) between the District and The Pine Bush Teachers’ Association (“Union”), as attached hereto; and

BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to Execute said agreement Between the District and the Union pursuant to the Memorandum of Agreement on file with the District Clerk.

Date: April 14, 2021

YES – 6 NO – 0 MOTION CARRIED

 

CSE and CPSE Placement Recommendation

MOVED by Trustee Robertson, second by Trustee Watkins, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and
CPSE Chairperson and reviewed by Trustee Meier.

YES – 6 NO – 0 MOTION CARRIED

 

Approval of Amended Educational Consultant Agreement

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the following resolution:

RESOLVED, that the Board of Education approves the amended agreement with MaryAnn Wilson d/b/a Wilson Learning & Leading (Consultant), for the Pine Bush Central School District, effective January 13, 2021 through June 30, 2021 at a rate of $700 per day, not to exceed 30 days (paid through the School Improvement Grant) in accordance with said agreement on file with the district clerk, and further authorizes the Superintendent of Schools to sign all applicable documents.

Date: April 13, 2021

YES –6 NO – 0 MOTION CARRIED

 

Budget Work Session Segment for 2021-2022

Superintendent Tim Mains and Assistant Superintendent for Business Michael Pacella provided a presentation on the proposed budget for 2021-2022.

2021-2022 Proposed Budget and Property Tax Report Card

Some of the highlights of the presentation included the following:
Final Proposed Budget:

• Includes additional professional development and instructional programs needed to assist students as we “Return to Learn” in the Fall
• Addresses Phase 2 expansion of Middle School Spanish
• Maintains current instructional staffing levels
• Enhances Special Education services
• Continues full time police presence in all schools
• Replaces highly damaged track at the high school
• Balanced with Fund Balance and a THREE percent (3%) tax levy DECREASE

Change from Prior Year Budget:

• 2020-2021 Approved Budget $121,587,157
• 2021-2022 Proposed Budget $125,891,597
• Dollar Change $ 4,304,440
• Percentage Change 3.54 %

Budget to Budget Comparison from 2020-2021 to 2021-2022 was included and an analysis of State and Federal Aid and the Property Tax Report Card 2021-2022. Also included was the Property Value and Tax Levy Breakdown by
Town.

• VOTE and locations of polling sites
• May 18, 2021 – 6:00AM to 9:00PM

 

Board of Education Budget Adoption and Approval of Wording for May 18, 2021 Ballot

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Pine Bush CSD Board of Education approve the 2021-2022 Budget and approve the following wording of the proposition to be presented to voters on May 18, 2021:

RESOLVED, that the proposed Pine Bush Central School District Budget for the 2021-2022 school year in the amount of $ 125,891,597 be approved and the Board of Education of said school district be authorized to levy the necessary tax therefore.

YES –6 NO – 0 MOTION CARRIED

ROLL CALL:

• C. Robertson Yes
• D. Johnson Yes
• K. Kheiralla Yes
• R. Tompkins Yes
• M. Watkins Yes
• G. Meier Yes

 

Board of Education Approval of Property Tax Report Card

MOVED by Trustee Robertson, second by Trustee Johnson, this year’s Property Tax Report Card presented to the board and public Tuesday evening. Following the presentation, upon recommendation of the Superintendent, the Pine Bush CSD Board of Education approve the 2021 – 2022 Property Tax Report Card, based on the approved budget as submitted, with the adoption of the following resolution:

RESOLVED, that the Pine Bush Central School District Board of Education approve the 2021-2022 Property Tax Report Card as submitted in the amount of $ 59,756,092.

YES –6 NO – 0 MOTION CARRIED

ROLL CALL:

• C. Robertson Yes
• D. Johnson Yes
• K. Kheiralla Yes
• R. Tompkins Yes
• M. Watkins Yes
• G. Meier Yes

 

Approval of Facility Use for Annual School District Vote/Election

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the annual facility use of the following locations for the Pine Bush Central School District Annual Vote/Election, May 18, 2021 in accordance with agreed upon services, and further authorized the Superintendent of Schools to sign any applicable documents:

• Site 1: Walker Valley Fire House
• Site 2: Pine Bush Fire House (Station 1)
• Site 3: Circleville Evangelical Presbyterian Church
• Site 4: Town of Mamakating Park in Bloomingburg

YES –6 NO – 0 MOTION CARRIED

 

Return to Learn Update

Superintendent Mains gave an update on the plans for return to learn. The State issued new guidelines late on Friday April 9 that changed the original plan.

 

Temporary Structure Project Crispell Middle School

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education approve the following resolution:

PINE BUSH CENTRAL SCHOOL DISTRICT
TEMPORARY STRUCTURE PROJECT
CRISPELL MIDDLE SCHOOL
STATE ENVIRONMENTAL QUALITY REVIEW ACT TYPE II ACTION,
DECLARATION OF EMERGENCY AND FUNDING OF PROJECT

WHEREAS, the COVID-19 pandemic has placed all schools in emergency situation as indicated by numerous executive orders by the County and State; and

WHEREAS, the Center for Disease Control (CDC) and the American Pediatric Association (APA) havecontinued to maintain that children should be in school, and

WHEREAS, ample research suggests that not being in school is harmful and detrimental to the well-being of students; and

WHEREAS, the other secondary schools in the district have ample space to accommodate the number of students that will be returning to full in person instruction under the space guidelines set by the CDC; and

WHEREAS, Crispell Middle School does not have sufficient classroom space to accommodate the number of students that will be returning to full in person instruction under the space guidelines set by the CDC; and

WHEREAS, although at this time, the extent, scope, and time to complete this work including the cost of the Project is unknown, the District must begin this emergency work immediately for the protection of the health of the students and staff; and

WHEREAS, the emergency Project described herein meets the threshold of a Type II action under the State Environmental Quality Review Act (“SEQRA”) because: (1) the emergency temporary structure is immediately necessary for the protection or preservation of life and health; and (2) is directly related to the
emergency and is being performed to cause the least change or disturbance, practicable under the circumstances;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education does hereby determine that the Project at the Crispell Middle School is a Type II action for SEQRA purposes requiring no further environmental review; and

BE IT FURTHER RESOLVED that the Board of Education does hereby:

1. Declare that the erection of the temporary structure at Crispell Middle School as an emergency; and
2. Declare that the cost of the Project at Crispell Middle School as an ordinary contingent expense and shall take such action as is necessary to approve the funds for the work to be paid from the District’s unappropriated general fund balance; and
3. Approve entering into a contract with Orange County Rentals, for the Project without competitive bidding because such work is a true emergency; and
4. Authorizes the Superintendent of Schools and/or his designee to execute the necessary documents to effectuate said resolution.

Date: April 13, 2021

YES –6 NO – 0 MOTION CARRIED

 

Public Participation

The first public participation segment was opened at approx. 8:31PM by President Meier. The following questions/comments/concerns raised: For complete conversation of this public participation refer to the online video
at www.pinebushschools.org (watch board meetings).

• Comment thanking district for adding modified sports.
• Comment/question about modified coaches for girls sports.
• Questions about offering French and guidance on how to spend money we received from state aid?
• Comment about consideration of fencing at the high school rear fields.
• Questions about number of CSE, CPSE students we have, track renovation, eligibility forms for sports?
• Question about ending virtual instruction?
• Question/concern about staffing for return to learn.
• Questions about virtual students being able to participate in moving up day, spring sports, and wearing of masks during these events
• Comment/concerns about surveys and need for information to go along with it.
• Concern/question about the 3 feet guideline and transmission risk.
• Comment about survey and providing safety measures and protocols that will be implemented
• Question about changing the method of taking students temperature?
• Question about bus route change requests and adding a bus route?
• Questions about how guidelines are enforced, vaccination, numbers or percentage of positive tested students/staff in last 30 days?
• Comments and concerns over increase of asynchronous instruction, mobile Mondays, delay of opening for secondary students.
• Question/Concern over Regents exams.
• Comment/Concern on getting students back and planning to set up prom and children not having meaningful experiences that are still possible.
• Question/Comment about livestreaming girls volleyball.
• Comment/Concern about clubs, choirs and bands having opportunities since full contact sports have been allowed.

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events to be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Thursday, April 22, 2021, 7:00 PM Circleville Middle School
• Tuesday, May 11, 2021, 7:00 PM at Pine Bush High School

SCHOOL BUDGET PUBLIC HEARING ON 2021-2022 BUDGET & REGULAR BOARD MEETING

School Board Candidate Statements

Candidates running for a seat on the school board will be introduced at the May 11th meeting. Each candidate will be provided with approximately three (3) minutes to present their personal statement regarding their candidacy or the statement will be read into the record.

• Tuesday, May 25, 2021, 7:00 PM at Circleville Middle School

Gene Haas Innovation Center at Pine Bush High School Kick-Off Event

• Tuesday, April 27, 2021 at Pine bush High School
• Event will be held outdoors near Technology area of the High School
• 10 a.m. – Tour and Demonstrations
• 11 a.m. – Official Renovation Kick-Off

Please RSVP to Maria Wise or Jayna McAteer if you plan on attending

Other Important Information

Petition packets are available at the District Office for anyone seeking School Board candidacy. Petition return date to the District Clerk is (no later than) Monday, April 19, 2021 at 5:00 PM.

Annual Budget Vote and Election – Tuesday, May 18, 2021

Polling Sites:

ELECTION DISTRICT NO. 1: Walker Valley Fire House
(Residents of the Towns of Gardiner and Shawangunk)
(Address: 3679 NY—52, Walker Valley, NY 12588)

ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1)
(Residents of the Towns of Crawford and Montgomery)
(Address: 2405 NY—52, Pine Bush, NY 12566)

ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church
(Residents of the Towns of Mt. Hope and Wallkill)
(Address: 890 Goshen Turnpike, Circleville, NY 10919)

ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg
(Residents of the Town of Mamakating)
(Address: 27-29 Mamakating Rd. Bloomingburg, NY 12721)

 

Old/New Business/Updates

Other Important Information

Odyssey of the Mind:

Once again the Pine Bush Odyssey of the Mind teams did a superb job this year with all six teams who competed placing at the regional level. All competitions were virtual. The EJR team and Pine Bush High School Theatrical team finished first in their respective divisions and moved on to states. EJR took first place at states and the PBHS Theatrical team came in second, sending them both to the world competition! The PBHS Theatrical also won the coveted Renatra Fusca Award for outstanding creativity.

Senior Georgia Camacho, an Odyssey of the Mind team member for seven years, received a $750 scholarship from the New York State Odyssey of the Mind Association.

The worlds take place virtually in late May. There will be an awards ceremony and recognition for all of the Odyssey of the Mind teams on May 4, 2021 at 5pm in the Pine Bush High School Cafeteria.

 

Voter Registration:

Qualified voters can personally register at the District Office during regular office hours until May 6, 2021. In addition, personal registration will be conducted on May 6, 2021 between the hours of 4 p.m. and 8 p.m. at the
District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.

Absentee Ballot Applications are available on the District Website. Applications for ballots may not be submitted more than 30 days prior to the election. If the application is requesting the absentee ballot be mailed the application must be received by the district clerk no later than 7 days before the election. Otherwise the application may be personally delivered to the district clerk not later than the day before the election. If you are qualified for absentee voting and issued an absentee ballot, the ballot itself must be received by the school district clerk by 5 p.m. on the day of the election in order to be canvassed.

Trustee Johnson asked question about availability of club information for students on the website. Assistant Superintendent for Instruction Amy Brockner will be working on this with building principals to get the available
club information on the website.

Superintendent Mains had a couple of items for discussion. He gave information about guidance for outdoor events including moving up days and graduation. He also spoke about athletics, complaints and concerns received about senior nights and livestreaming. He also commented on how hard the athletics department and the operations and maintenance department are working.

Assistant Superintendent Amy Brockner gave an update on Senior Ball and Junior Prom. There is a night reserved at Kuhls Highland House for both events. She informed on the guidelines that would apply, indicating that there would
have to be split sessions with an hour break between them for sanitizing. Requirements include negative test results within 72 hours of the event or proof of vaccination and setting up cohort with students’ tables, eating and dancing together. The dates are June 4 and June 18. A discussion ensued on the topic.

Additionally Assistant Superintendent Amy Brockner gave information about availability of vaccines. She received information from the Office of Emergency Management indicating that vaccines are available.

 

Business and Finance

Claim Auditor’s Reports

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0060 dated 3/18/2021 check run authorizing payments In the amount of $ 66,090.28

• Crispell SAF (1 check 002351) $ 406.40
• General Fund (29 checks 067205-067233) 65,683.88

Total $ 66,090.28

 

Claims Auditor’s Report covering Warrant # 0061 dated 1/7/2021 – 3/22/2021 void and reissue authorizing payments in the amount of $ 1,735.78

• HS Activity Fund (1 check 004332) $ 50.00
• General Fund (4 checks 066518-066792) 1426.98
• District Activity AC (3 checks 005689-005694) 258.80

Total $ 1,735.78

 

Claims Auditor’s Report covering Warrant #0062 dated 03/25/2021 payroll authorizing payments in the amount of $ 1,048,309.23

• Trust & Agency Acct. (14checks 004326-004339) $ 1,048,309.23

Total $ 1,048,309.23

 

Claims Auditor’s Report covering Warrant # 0063 dated 3/26/2021 check run authorizing payments In the amount of $ 2,597,316.74

• Cafeteria Fund (10 checks 005548-005557) $ 9,303.67
• Trust and Agency Acct. (1 check 004340) 471.20
• Federal Fund Acct. (1 check 002565) 510.00
• Capital Fund (7 checks 001866- 001872) 333,098.71
• General Fund (31 checks 067236-067266) 2,251,911.66
• District Activity Fund (3 checks 005696-005698) 2,021.50

Total $ 2,597,316.74

YES –6 NO – 0 MOTION CARRIED

 

Approval of Food Service Budget 2021-2022

MOVED by Trustee Johnson, second by Trustee Tompkins, the Board of Education approve the Pine Bush Central School District School Food Service 2021- 2022 Budget in the amount of $ 2,841,635.

YES –6 NO – 0 MOTION CARRIED

 

Approval / Orange-Ulster BOCES Cooperative Bid Resolution

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the following resolution for adoption which will give Orange-Ulster BOCES authority to cooperatively bid items and services on Pine Bush’s behalf. The resolution covers the period July 1, 2021 through June 30, 2022. This time period aligns the resolution so it corresponds with the school district’s fiscal year.

RESOLUTION: Orange-Ulster BOCES Cooperative Bid

WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread, Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1, 2021- June 30, 2022.

WHEREAS, the Pine Bush Central School District is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-0, and,

WHEREAS, the Pine Bush Central School District wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon; therefore,

BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that Michael Pacella is hereby appointed as the school districts representative to OrangeUlster Cooperative Bid Committee.

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees (1) to abide by majority decisions of the participating districts on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3) that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s).

Date: April 14, 2021.

YES – 6 NO – 0 MOTION CARRIED

 

Authorize Funding/Terms and Conditions School Related Professionals (SRP) – Memorandum of Agreement (MOA)

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve the following resolution for adoption:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (“Memorandum”) in complete and final settlement of all issues proposed and negotiated between the District and the Pine Bush School-Related Professional Association (“Association”) for the period of July 1, 2021 through June 30, 2023, as attached hereto; and
BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to execute the successor collective bargaining agreement between the District and the Association, pursuant to the Memorandum of Agreement.

Date: April 13, 2021

YES – 6 NO – 0 MOTION CARRIED

 

Authorize Funding/Terms and Conditions of Employment for School Security Aides

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve the following resolution for adoption:

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Terms and Conditions of Employment in complete and final settlement of all issues proposed and negotiated between the District and the Pine Bush
School Security Aides for the period of July 1, 2020 through June 30, 2024, as attached hereto; and

BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to execute the successor collective bargaining agreement between the District and the Security Aides, pursuant to the Terms and Conditions of Employment.

Date: April 13, 2021

YES – 6 NO – 0 MOTION CARRIED

 

Board Approval of Agreement for Special Education Services

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the agreement for Special Education Services with Mt. Pleasant Cottage School Union Free School District for the 2020-2021
school year, beginning March 1, 2021 through June 30, 2021 and authorize the Board President to sign said agreement on behalf of the District.

YES – 6 NO – 0 MOTION CARRIED

 

Approval of SCAR Assessment Reduction Decisions

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:

Town of Wallkill

Name School Year S-B-L Old Assessment New Assessment Refund Amt

Vincent Vero 2020-2021 95-1-55 $68,400 $62,403 $720.38
36 Acorn Ave Middletown, NY

Total Refund $720.38

YES – 6 NO – 0 MOTION CARRIED

 

Authorization / Withdrawal from Tax Certiorari Reserve Fund

MOVED by Trustee Watkins, second by Trustee Johnson, that the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

Town of Crawford

Name School Year S-B-L Old Assessment New Assessment Refund Amt

• Pine Bush Haven/ 2020-2021 6-5-1 $611,200 $544,515 $4,104.33
• Walgreen Eastern Co. Inc. 2019-2020 6-5-1 $611,200 $581,250 $1,816.40
  PO Box 3165 Harrisburg, PA 17105

Total Refund $5,920.73

YES – 6 NO – 0 MOTION CARRIED

 

Approval of 2019 Capital Improvement Project Bid Awards

MOVED by Trustee Robertson, second by Trustee Watkins, that the Board of Education adopt the following Capital Project Contract Award:

WHEREAS, the Pine Bush Central School District received, accepted and opened sealed bids for the 2019 Capital Improvement Project – Phase 2 on April 6, 2021; and

WHEREAS, the lowest responsible bidder on each contract is:

• Contract #1 Contractor Amount General Construction Butler Construction Base Bid/Total $6,442,100
• Contract #2 Contractor Amount
  Mechanical Work CB Strain Base Bid/Total $3,877,000
• Contract #3 Contractor Amount
  Electrical Work J&J Sass Electric Base Bid $2,227,000
• Alt. CES-EC-01 $35,000
• Alt. CVMS-EC-01 $24,000
• Total $2,286,000
• Contract #4 Contractor Amount
  Plumbing Work Aero Plumbing Base Bid/Total $895,000

WHEREAS, the Architect has identified no technical exceptions to the bid requirements which would justify precluding award of the contract to the above listed contractor,

THEREFORE:
BE IT RESOLVED that the Board of Education of Pine Bush Central School District hereby awards the above contract and authorizes Board of Education President, Gretchen Meier, to execute any contract between the District and the above contractors on the recommendations of the Central Design Committee and the Superintendent of Schools;

BE IT FURTHER RESOLVED that the school district administration, architect, owner’s representative, and legal counsel are directed to draft and execute necessary documents to commence construction of the Project.

YES – 6 NO – 0 MOTION CARRIED

ROLL CALL:

• C. Robertson Yes
• D. Johnson Yes
• K. Kheiralla Yes
• R. Tompkins Yes
• M. Watkins Yes
• G. Meier Yes

 

Public Participation

The second public participation segment was opened at approx. 9:39 PM by President Meier. The following questions/comments/concerns were raised and for complete conversation of this public participation refer to the online video at www.pinebushschools.org (watch board meetings).

• Comments/questions about school clubs meeting, chorus concerts outside

 

Consideration of Executive Session

Hearing no matters for executive session, President Meier asked for a motion to adjourn.

 

Adjournment

Moved by Trustee Robertson, second by Trustee Watkins, that the Board of Education adjourn the regular meeting noting the time at approximately 9:45 PM.

YES – 6 NO – 0 MOTION CARRIED

Note: BOARD MEETINGS are live streamed and video recorded with closed captioning available and can be viewed at www.pinebushschools.org.

Maria Wise (electronically signed/mw)
 Maria Wise, District Clerk Pine Bush CSD

(Disclosure: Minutes will be printed on numbered minute paper and placed in the district minute books).