BOARD OF EDUCATION REGULAR MEETING / Public Hearing (District Health & Safety)

Tuesday, August 24, 2021 at Crispell Middle School

Consideration of Executive Session 6:00 PM

Anticipated Reconvening to Regular Session 7:00 PM

AGENDA

I. Call to Order

Consideration of Executive Session 6:00 PM

Discussion: Property & Financial matters, Board protocols

Anticipate Reconvening to Regular Session 7:00 PM

Pledge of Allegiance and Moment of Silence

 

II. Public Swearing In of New Board Member

 

III. Public Hearing 

Public Comment Segment – District-wide School Health & Safety Plan

 

IV. Approval of Minutes

 

V. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. Approval of CSE / CPSE Recommendations

3. District’s Bi-Annual Special Education Summary

4. Approval of Town of Crawford and Town of Wallkill SRO Agreements

5. BOE Adoption of the District-wide Health and Safety Plan for 2021-2022

6. Approval of Amended Policies 3220 and 5640 for First Reading

7. New York State School Boards Association (NYSSBA) Presentation

8. Reopening Plan

*********Public Participation*********

9. Upcoming Meetings, Events / Old, New Business / Updates

 

VI. Business & Finance

1. Designation/Disposition of Equipment

2. Approval of Standard Work Day and Reporting of Appointed Official- Internal Claims Auditor

3. Claims Auditor’s Reports

4. District Treasurer’s Report

5. Approval of 2021-2022 Tax Warrant

******** Public Participation ********

 

VII. Consideration of Executive Session

 

VIII. Adjournment

 

MEMORANDUM Accompanying Board Agenda – August 24, 2021

AGENDA

I. Call to Order

Consideration of Executive Session 6:00 PM

Anticipate Reconvening to Regular Session 7:00 PM

Pledge of Allegiance and Moment of Silence

 

II. Public Swearing In of New Board Member

• Tasha T. Butler

 

III. Public Hearing — District-wide School Safety Plan

Superintendent Tim Mains will provide a brief overview of the District-wide School Safety Plan presented to the Board of Education for approval. At the conclusion of the review, the floor will be open to the public for comments and questions.

Public Comment Segment – District-wide School Safety Plan

 

IV. Approval of Minutes

The Board of Education will be asked to approve the minutes of the July 27, 2021 regular board meeting as submitted by the District Clerk.

 

V. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following consent agenda as submitted by the Superintendent of Schools: ON WEBSITE

2. Approval of CSE & CPSE Placement Recommendations

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE &; CPSE Chairpersons, and reviewed by Trustee Meier.

3. District’s Bi-Annual Special Education Summary

 Terrilyn Cohn, Director of Special Programs, will be in attendance Tuesday evening to present a bi-annual summary report of the CSE & CPSE placements and program numbers, as well as 504 update.

4. Approval of Town of Crawford and Town of Wallkill SRO Agreements

Recommend the Board of Education approve the following resolution:

RESOLVED, that the Superintendent is authorized to execute an agreement with the Town of Crawford and the Town of Wallkill for the purpose of facilitation and implementation of the School Resources Officer program for the 2021-2022 school year, in accordance with the agreement on file with the District Clerk.

Date: August 24, 2021

5. BOE Adoption of District-wide Health and Safety Plan for 2021-2022

 Recommend the Board of Education adopt the District-wide School Safety Plan for the 2021-2022 school year, as reviewed and submitted by the District’s Health, Safety, and Wellness Committee.

6. Approval of Amended Policies 3220 and 5640 for First Reading

Recommend the Board of Education approve amended Policies 3220 and 5640 for first reading:

• Amended Policy 3220 – Use of Service Animals
• Amended Policy 5640 – Smoking/Tobacco Use

7. New York State School Boards Association (NYSSBA) Presentation

John Redman, NYSSBA’s Area 9 Director will be in attendance to present a banner to the Pine Bush Central School District for NYSSBA’s Champions of Change Program.

8. Reopening Plan

Superintendent Tim Mains and Assistant Superintendent for Instruction, Amy Brockner will present the district reopening plan.

***** Public Participation*****

9. Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events should be announced Tuesday evening. The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, September 14, 2021, 7:00 PM at Pine Bush High School
• Tuesday, September 28, 2021, 7:00 PM at Circleville Middle School

Other Meetings:

• Audit Committee Mtg.
  October 4, 2021, 5:00 PM at District Office

Upcoming Events:

• New Teacher Orientation, Wednesday, August 25, 2021, beginning approx. 8:00 AM Pine Bush High School Auditorium
• Pine Bush HS Sophomore Orientation
  August 26, 2021 at 3:00 PM
  Date Change
• Pine Bush HS Grade 9 and New Student Orientation
  August 26, 2021 at 6:30 PM
• Monday August 30, 2021, Opening Convocation for Staff
  8:00 AM, Opening Convocation – Pine Bush High School Auditorium
  Board members are invited to attend, if available to do so.
• Wednesday, September 1, 2021, First Day of School for All Students
• Monday, September 6, 2021, Labor Day – School Closed
• Tuesday, September 7, 2021, Rosh Hashanah – School Closed
• NYSSBA Annual Education Convention 2021 – NYC
  October 24-26, 2021

 

VI. Business & Finance

1. Designation / Disposition of Equipment

Recommend the Board of Education designate and approve the disposition of the following equipment:

• Equipment for disposition as submitted at the request of Operation and Maintenance Department, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

Pine Bush High School Equipment:

Card Catalogs – tag # 12096, 12097, 12098 and 12099

Recommend the Board of Education designate and approve the disposition of the following equipment:

• Equipment for disposition as submitted at the request of John Hicks, Director of Technology, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

Recommend the Board of Education designate and approve the disposition of the following equipment:

Equipment for disposition as submitted at the request of Lyn Prestia, Director of School Nutrition Services, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250
SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

2. Approval of Standard Work Day and Reporting of Appointed Official – Internal Claims Auditor

The Board of Education will be asked to approve the following resolution:
BE IT RESOLVED, that the Pine Bush CSD (Location Code 73307) hereby establishes the following as standard work days for the Internal Claims Auditor and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Internal Claims Auditor – Standard Work Day at 8 hours, (1.02 days per month*). As such, the Board approves the Standard Work Day and Reporting Resolution Form attached to the minutes. 

Date: August 24, 2021 (This is an annual approval requirement.)

 

3. Claims Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant #0004 dated 07/15/21, Buy Back PR, authorizing payments in the amount of $ 79,501.77

• PR Transactions (0 checks) $ 79,501.77

Total $ 79,501.77

 

Claims Auditor’s Report covering Warrant #0005 dated 7/15/21 check run, authorizing payments in the amount of $ 2,004,871.05

• Cafeteria Fund (4 checks 005651-005654) $ 977.52
• Federal Fund Acct (2 checks 002592-002593) 1376.62
• General Fund (77 checks 068476-068552) 1,989,683.73
• District Activity AC (2 checks 005747-005748) 12,833.18

Total $ 2,004,871.05

 

Claims Auditor’s Report covering Warrant #0006 dated 7/22/21 payroll, authorizing payments in the amount of $ 253,832.71

• PR Transactions (3 checks 004397-004399) $ 253,832.71

Total $ 253,832.71

 

Claims Auditor’s Report covering Warrant #0007 dated 7/22/21 check run, authorizing payments in the amount of $4,506,154.83

• Cafeteria Fund (5 checks 005656-005660) $ 6,151.00
• Capital Fund (1check 001886) 126.93
• General Fund (65 checks 068553-068617) 4,498,656.31
• District Activity AC (3checks 005749-005751) 1,220.59

Total $ 4,506,154.83

 

Claims Auditor’s Report covering Warrant #0008 dated 7/29/21 check run, authorizing payments in the amount of $291,848.04

• Cafeteria Fund (7 checks 005661-005667) $ 284.88
• Federal Fund Acct (3 checks 002594-002596) 9,858.39
• General Fund (106 checks 068619-068724) 281,704.77

Total $ 291,848.04

 

Claims Auditor’s Report covering Warrant #0009 dated 8/5/21 check run, authorizing payments in the amount of $1,093,116.71

• Cafeteria Fund (2 checks 005668-005669) $ 127.82
• Federal Fund Acct (1 check 002597) 5,522.68
• Capital Fund (7 checks 001887-001893) 776,124.01
• General Fund (70 checks 068725-068794) 311,342.20

Total $ 1,093.116.71

 

Claims Auditor’s Report covering Warrant #0010 dated 8/10/21 payroll, authorizing payments in the amount of $218,481.25

• PR Transactions (2 checks 004400-004401) $ 218,481.25

Total $ 218,581.25

 

Claims Auditor’s Report covering Warrant #0011 dated 8/12/21 check run, authorizing payments in the amount of $754,311.07

• Cafeteria Fund (8 checks 005670-005677) $ 14,015.65
• Federal Fund Acct (7 checks 002598-002604) 4,808.03
• Capital Fund (1 check 001894) 45,776.78
• General Fund (71 checks 068795-068865) 599,710.61

Total $ 754,311.07

 

4. District Treasurer’s Report

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period June 1, 2021 through June 30, 2021.

General Fund Reports:

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund
• District-wide Activity Fund
• Student Activity Funds for: Pine Bush High School,
• Circleville Middle School and Crispell Middle School
• Expendable Trust Fund (Scholarships)
• Academy of Finance
• Human Services Academy
• Debt Service

 

5. Approval of 2021-2022 Tax Warrant

Recommend the Board of Education approve the adoption the following resolution, authorizing the 2021-2022 School Tax Warrant:

BE IT RESOLVED, that the Pine Bush Central School District Board of Education authorize the 2021-2022 School Tax Warrant in the amount of $ 59,756,092 and, further, that the Warrant be attached to the tax list. The 2021-2022 School Tax Warrant shall be issued for the period September 1, 2021 through November 2, 2021.

(A roll call vote should be taken on this matter. A copy of the warrant is included in your packet. Each board member will be asked to sign the warrant Tuesday evening.)

***** Public Participation *****

 

VII. Consideration of Executive Session

 

VIII. Adjournment