BOARD OF EDUCATION REGULAR MEETING

Tuesday, October 12, 2021 at Pine Bush High School

 

Consideration of Executive Session 6:30 p.m.

Anticipate Reconvening Regular Session 7:00 p.m.

 

AGENDA

I. Call to Order

• Consideration of Executive Session 6:30 p.m.
• Discussion re: Student Discipline & Board Communication
• Anticipate Reconvening Regular Session 7:00 p.m.
• Pledge of Allegiance and Moment of Silence

 

II. Approval of Minutes

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendations

3. Acknowledge Receipt and Acceptance of External Auditor Report with District Response – Nugent and Hauessler

4. Approval of Overnight Field Trip

5. Acknowledge Receipt and Acceptance of Donations

6. Approval of Impartial Hearing Officer

7. Designation / Disposition of Library Books and Equipment

***** Public Comment *****

8. Upcoming Board Meetings, Events / Old, New Business / Updates

Old New–Business

• REVIEW: NYSSBA Amendments and Rebuttals to Proposed Resolutions

 

IV. Business & Finance

1. Claims Auditor’s Reports

***** Public Comment *****

V. Consideration of Executive Session

VI. Adjournment

 

MEMORANDUM Accompanying Board Agenda – October 12, 2021

AGENDA

 

I. Call to Order 6:30 p.m.

Consideration of Executive Session 6:30 p.m.

RE: Student Discipline and Board Communication

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Approval of Minutes

The Board of Education will be asked to approve the minutes from the September 28, 2021 meeting as submitted by the District Clerk.

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2. CSE and CPSE Placement Recommendations

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

3. Acknowledge Receipt and Acceptance of External Auditors’ Report

Jennifer Capicchioni will be in attendance, Tuesday evening to present to the Board of Education the Audit Report for Year Ending June 30, 2021, including reports on federal awards and extra classroom activity fund as submitted, and the District’s responses to the management letter, as well as address any
questions.

Board of Education’s Receipt and Acceptance of Audit Report for Year Ending June 30, 2021 and District Responses.

The Board of Education (upon the recommendation of the Audit Committee) will be asked to officially acknowledge receipt and acceptance of the Audit Report for Year Ending June 30, 2021, including reports on federal awards and extraclassroom activity fund as submitted by Nugent and Haeussler, and
the District’s response to the management letter, as submitted.
(Roll call vote needed) m

Note: Jennifer Capicchioni of Nugent & Haeussler attended the Audit Committee’s meeting on October 12, 2021 to present the draft Audit Report for the Fiscal Year Ended June 30, 2021, including reports on federal awards and extraclassroom Activity Funds. The Audit Committee agreed to recommend that the Board of Education acknowledge receipt and acceptance of the final Audit report for the Fiscal Year Ended June 30, 2021 as well as the District’s response.

 

4. Approval of Overnight Field Trip

Recommend the Board of Education approve the overnight trip request submitted by music teacher Ralph Wagner and acknowledged by Principal Aaron Hopmayer, on behalf of one high school student to travel to Rochester, NY. to be the guitarist in the New York State School Music Association All State Jazz Ensemble. They only select one student from the state to fill this position. This is a huge honor for the student and the district. The conference will take place from December 2, 2021 through December 4, 2021 and held at the Rochester Convention Center. There will be on student and one chaperone
participating in this trip, providing a 1:1 student chaperone ratio. The cost is $550 per student which covers meals, lodging and participation fees. This is being paid for with a scholarship from the Music Guild. Trip material is included in your packet. Brian Shaw will be the on-site chaperone/district representative for this student.

5. Acknowledge Receipt and Acceptance of Donations

• Recommend the Board of Education acknowledge receipt and acceptance of a donation from Peter Gehres, Music Teacher of a USB Scanner for the music department at Circleville Middle School.
• Recommend the Board of Education acknowledge receipt and acceptance of a donation from Superintendent Tim Mains of Magic Dragon Magazine subscription for all four of the elementary schools in the Pine Bush Central School District.

 

6. Appointment of Impartial Hearing Officer (IHO)

The Board of Education is being asked to officially approve the appointment of Lynn Botwinik Almeleh of Cedarhurst, NY, as an Impartial Hearing Officer, pertaining a parent request for Due Process.

Note: Trustee Ross Tompkins initially approved the appointment of the IHO, as he is the board designee for the appointment of Impartial Hearing Officers.

7. Designation / Disposition of Library Books and Equipment

Recommend the Board of Education designate and approve the disposition of the following:

• Library books as submitted at the request of Lisa Ruyack, Library Media Specialist and submitted by Eric Winter, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.
• Equipment for disposition as submitted at the request of Lyn Prestia, Director of School Nutrition Services, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following
  equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

***** Public Comment *****

9. Upcoming Board Meetings, Events / Old, New Business / Updates

School Board Recognition

In honor or School Board Recognition Week coming up next week October 18-22 Superintendent Mains will be recognizing our School Board Members this evening.

Our upcoming board meetings and events should be announced Tuesday evening.

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, October 26, 2021, 7:00 PM at Circleville Middle School
• Tuesday, November 9, 2021, 7:00 PM at Pine Bush High School
• Tuesday, November 23, 2021, 7:00 PM at Circleville Middle School

Other Meetings:

• NYSSBA Annual Business Meeting (Virtual)
  Monday, October 18, 2021
• NYSSBA 2021 Virtual School Law Conference
  Thursday, October 21, 2021, 8:15am- 12:30pm
  Friday, October 22, 2021, 8:45am- 11:45am
• NYSSBA 2021 Virtual Member Event
  Monday, October 25, 2021

Old New–Business/Updates

 

IV. Business & Finance

1. Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0019 dated 9/24/2021 Payroll authorizing payments in the amount of $1,073,439.69

• PR Transactions (12 checks 004410-004421) $ 1,073,439.69

Total $ 1,073,439.69

 

Claims Auditor’s Report covering Warrant # 0020 check run 9/24/2021 authorizing payments in the amount of $8,101,991.30

• Cafeteria Fund (3 checks 005697-005699) $ 243.39
• Federal Fund Acct (6 checks 002630-002635) 51,120.83
• Captial Fund (8 checks 001905-001912) 5,387,505.88
• General Fund (104 checks 069493-069596) 2,662,333.66
• District Activity AC (2 checks 005753-005754) 787.54

Total $ 8,101,991.30

 

***** Public Comment *****

 

V. Consideration of Executive Session

VI. Adjournment