Pine Bush CSD- Board of Education 
Minutes Regular Meeting
Tuesday, November 23, 2021 – Circleville Middle School

Public Notice

*Trustee C. Robertson will be attending this meeting via video- conferencing from 1631 Riverview Road Deerfield Beach, FL 33441

The public has the right to attend the meeting from either of these locations.

Members Present:

Gretchen Meier, President

Matthew Watkins, Vice President

Dori Johnson

Kristi Kheiralla (via google meet for executive session only)

Cara Robertson (via google meet)

Ross Tompkins

 

Members Absent:

 

Others Present:

• Tim Mains, Superintendent of Schools
• Michael Pacella, Assistant Superintendent for Business
• Amy Brockner, Assistant Superintendent for Instruction
• Maria Wise, District Clerk
• Margarita Ramirez, Tech support person
• Approximately 10 staff and community members

 

Call to Order

MOVED by Trustee Watkins, second by Trustee Tompkins, that the Board of Education open the regular meeting at approximately 6:35 PM

YES – 6 NO – 0 MOTION CARRIED

 

Adjourn Regular Session to Executive Session

MOVED by Trustee Tompkins, second by Trustee Johnson that the Board of Education adjourn regular session to executive session at approximately 6:35 PM.

YES – 6 NO – 0 MOTION CARRIED

 

Adjourn from Executive Session

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education adjourn from executive session at approximately 7:18 PM. Noting Trustee Kheiralla was present via google meet at executive session and left after executive session.

YES – 6 NO – 0 MOTION CARRIED

 

Call to Order

The meeting was called to order by President Meier with the following motion offered:
MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education open the regular meeting at approximately 7:21 PM. Meeting opened and Trustee Robertson had not joined the meeting via google meet yet.

YES – 4 NO – 0 MOTION CARRIED

 

Pledge of Allegiance

Board President Meier requested that all stand for the Pledge of Allegiance at approximately 7:21 PM.

 

Superintendent Mains request to add an addition to the agenda

Moved by Trustee Johnson, second by Trustee Tompkins that the Board of Education approve to add the addition to the agenda of the Approval for Student Transportation RFP and it will be placed in the business and finance section.

YES – 4 NO – 0 MOTION CARRIED

 

Approval of Minutes

Moved by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve the minutes from the November 9, 2021, Regular Meeting and the minutes from the November 15, 2021 Special Meeting as submitted by the District Clerk.

YES – 4 NO – 0 MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

Consent Agenda

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the following consent as submitted by the Superintendent of Schools:

Consent Agenda

The Board of Education approved the following Consent Agenda as submitted by the Superintendent of Schools as part of this agenda:

Tonight’s consent agenda includes the appointment of the following new personnel:

• Rachel Thompson – Teaching Assistant
• Lisa Canino – Permanent Itinerant Substitute Teacher
• Tisha Foddrill – Teaching Assistant

 

Abolish

Board authorization to abolish the following position:

• (1) One 1.0 FTE Guidance Assistant -10 month effective December 2, 2021.

 

Creations

Board authorization for creation of the following positions:

Non-Instructional

• (1) One Full-time, 10 month, 1.0 FTE Cook Manager position, effective November 24, 2021, salary as per contract.
• (1) One 1.0 FTE School Secretary- 12 month effective November 24, 2021, salary as per contract.
• (1) One 6.5 Hour/Day Teacher Aide position, effective November 29, 2021, salary as per contract. (current need at Crispell Middle School )

 

Resignations

Non-Instructional

• Elizabeth Gordon, resignation, for the purpose of retirement, from her position as a 7.0 hours/day Cook effective at the close of business November 30, 2021.
• Kimberly Jones, resignation from her position as a 1.00 FTE Typist-12 Month, effective at the close of business November 22, 2021.
• Maria Rivas, resignation from her position as a 3.5 hour/day School Monitor, effective at the close of business November 26, 2021.

 

Leave of Absence

Instructional

• Erin Crispell, an unpaid leave of absence from her position as a 1.00 FTE Teacher-Special Education effective 01/18/2022 through 05/27/2022.

 

Non Instructional

• Patricia Paoli, a request to extend an unpaid leave of absence from her position as a 6.75 hours/day School Monitor effective October 20, 2021 through June 24, 2022.
• Martha Telefus-Gillespie a request to extend an unpaid leave of absence from her position as a 7 hours/day School Monitor effective November 22, 2021 through January 3, 2022.

 

Appointment

Instructional

• Dawn Bedell, who holds a Teaching Assistant Level I renewal certificate, increase in hours in her position as a part-time, non-tenure bearing, (from 4.0 Hour/Day) to 6.0 Hour/Day Teaching Assistant, effective November 15, 2021, salary as per contract (pro-rated).
• Deana Adams, who holds a Teaching Assistant Level III certificate, increase in hours in her position as a part-time, non-tenure bearing, (from 6.0 Hour/Day) to 6.5 Hour/Day Teaching Assistant, effective November 16, 2021, salary as per contract (pro-rated).
• Rachel Thompson, who holds a Teaching Assistant Level III certificate, be appointed to a probationary part-time, non-tenure bearing, 6.5 Hour/Day Teaching Assistant effective November 29, 2021, salary as per contract (pro-rated).
• Tisha Foddrill, who holds a Teaching Assistant Level I certificate, be appointed to a probationary part-time, non-tenure bearing, 5 Hour/Day Teaching Assistant effective November 16, 2021, salary as per contract (pro-rated).

 

Non-Instructional

• Maria Rivas, probationary appointment to a 6.5 hours/day position of Teacher Aide, effective November 29, 2021, salary as per contract (pro-rated).
• Michael Reineke temporary appointment as a 7.0 hours/day Lifeguard, effective November 29, 2021 through April 8, 2022, salary at $16/hour, noting he is certified for such appointment through the Orange County Department of Human Resources.

 

Permanent Itinerant Substitute Teachers

Board of Education approval for the appointment of the following individuals as Permanent Itinerant Substitute Teachers, temporary position through June 24, 2022, at a daily rate of $275 plus benefits, effective date November 24, 2021, or as indicated:

• Lisa Canino (11/15/21)

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes (or tutors) effective November 29, 2021, or as indicated:

• Joseph Carillo
• Samantha Ferrusi (11/12/21)
• Aileen Manheim
• Jeffrey Rich (11/15/21)

 

Co-Curricular

Board of Education approval of the following instructional staff member teaching a sixth period/additional assignment for the 2021-2022 school year at an annual contractual stipend of $5,500 pro-rated effective November 18, 2021:  

• Rebecca Gruver, Math: Algebra CC

 

Board of Education approval of the following instructional staff member teaching a .5/ sixth period/additional assignment for the 2021-2022 school year (or as noted)*at an annual contractual stipend (.5) of $5,500, pro-rated, effective November 18, 2021 

• Marissa Thorbjornson, Math: Algebra extension

 

Extra-Curricular

Pine Bush High School

Recommend the Board of Education AMEND the following extra-curricular appointment for the 2021-2022 school year:

Alexa Dagele, Unity Club (Formerly Multi-cultural), Level IV, Step 1(1) effective through November 15, 2021.

Recommend the Board of Education approve the following extra-curricular appointment for the 2021-2022 school year:

• Alexa Dagele, Diversity Club (Formerly Unity Club and Multi-Cultural Club), Co-Advisor, Level IV, Step 1(1), effective November 16, 2021.
• Alicia Parker, Diversity Club (Formerly Unity Club and Multi-Cultural Club), Co-Advisor, Level IV, Step 1(1), effective November 16, 2021.

 

Interscholastic

Recommend the Board of Education RESCIND the following interscholastic winter coaching appointment for the 2021-2022 school year at the appropriate interscholastic stipends:

Boys Indoor Track

• Gianni Carillo, Varsity Assistant Coach @ Level II, Step 1(1)

Recommend the Board of Education approve the following interscholastic winter coaching appointment for the 2021-2022 school year at the appropriate interscholastic stipends:

Boys Indoor Track

• Joseph Baker, Varsity Assistant Coach @ Level II, Step 1(1)

 

Supervision

Board approval of the following appointment of the following school personnel for supervision duties in connection with Fall, Winter, and Spring sporting events during the 2021-2022 school year at the rate of $20/hour:

• Kathleen Gallagher
• Russell Gulamerian
• Taylor Masterson
• Lisa Sorrentino
• Randall Wright

YES – 4 NO – 0 MOTION CARRIED

 

Approval of CSE & CPSE Placement Recommendations

Moved by Trustee Robertson, second by Trustee Johnson, that the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement  recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Meier.

YES – 4 NO – 0 MOTION CARRIED

There were technical issues with Trustee Robertson joining the meeting virtually. She was able to join at 7:26 pm but there was continued technical issues. The meeting proceeded as the technical issues were being addressed.

 

Approval of Contracted Social Workers

Moved by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve the following resolution:

RESOLVED, that the Board of Education approves to contract with outside company to provide services which includes 3-7 contracted social workers as determined by need to assist our current staff and authorize the Superintendent of Schools or the Assistant Superintendent for Business to facilitate signing contracts and the Director of Special Programs getting the contracted Social Workers in place.
BE IT FURTHER RESOLVED, that funding for said contracts may be drawn from undesignated fund balance.

Date: November 23, 2021

YES – 4 NO – 0 MOTION CARRIED

 

Designation / Disposition of Library Books and Textbooks

Moved by Trustee Watkins, second by Trustee Tompkins, that the Board of Education designate and approve the disposition of the following books:

• Library books as submitted at the request of Robin Renahan, Circleville Middle School, Library Media Specialist and submitted by Lisa Hankinson, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of
  Michael Pacella, Assistant Superintendent for Business.
• Textbooks as submitted at the request of Nora Callahan, Business Department at Pine Bush High School, and submitted by Aaron Hopmayer, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

YES – 4 NO – 0 MOTION CARRIED

 

Approval of Policy 1330, Policy 1640, Policy 5520, Policy 5670 and Policy 5681 for First Reading

Moved by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the below listed policies, for first reading.

Noting Trustee Robertson rejoined the meeting.

• Policy 1330: Appointments and Designations by the Board
• Policy 1640: Absentee Ballots
• Policy 5520: Extra classroom Activity Fund
• Policy 5670: Records Management
• Policy 5681: School Safety Plans

YES – 5 NO – 0 MOTION CARRIED (Noting Trustee Robertson was able to join and participate in the vote.)

 

Approval of Overnight Trip Requests

Moved by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve the overnight trip requests:

Overnight trip request submitted by Volleyball coaches Melyssa Klempner-Amelio and Megan Collins on behalf of fourteen (14) volleyball players attending for participation in the NYSPHAA

Volleyball Championships held at the Cool Insuring Arena, Glens Falls NY. The date of the trip is scheduled for Friday, November 19, 2021 through Sunday, November 21, 2021. Fourteen student athletes and two (2) coaches will attend, providing an approx.7:1 student/chaperone ratio. The approximate cost is $3080, paid by the district as this is a state championship.
(Included in your packet is applicable documentation)

Overnight trip request submitted by Swim coaches John Barth and Kathleen Gallagher on behalf of eight (8) swim /dive players attending for participation in the NYSPHAA Girls Swimming & Diving Championships held at Ithaca College Aquatic Center, Ithaca, NY. The date of the trip is scheduled for Thursday, November 18, 2021 through Saturday, November 20, 2021. Eight student athletes and two (2) coaches will attend, providing an approx.4:1 student/chaperone ratio. The approximate cost is $2312, paid by the district as this is a state championship. (Included in your packet is applicable documentation)

YES – 5 NO – 0 MOTION CARRIED (Noting Trustee Robertson was able to join and participate in the vote.)

 

Public Comment

The public comment segment was opened at approx. 7:45 PM by President Meier. There were no questions/comments/concerns raised and for complete conversation of this public comment segment refer to the online video at www.pinebushschools.org (watch board meetings). Public comment segment concluded at approximately 7:46 PM.

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, December 14, 2021, 7:00 PM at Pine Bush High School
• Tuesday, January 4, 2022, 7:00 PM at Pine Bush High School
• Tuesday, January 18, 2022, 7:00 PM at Circleville Middle

 

District Meetings/Events:

WINTER CONCERTS

All Winter Concerts will be pre-recorded and posted to the website.

Other

• Wednesday, November 24, 2021 Superintendents Conference Day – No School for students
• Thanksgiving Day / Recess – School Closed Thursday, November 25, 2021 and Friday, November 26, 2021

OCSBA Delegates Meeting

Virtual Meeting (zoom link emailed to BOE members)
Wednesday, December 1, 2021 at 7PM

 

Old/ New Business/Updates

Discussion about the parameters needed to be met regarding Covid cases and closing school(s).

Superintendent Mains and President Meier spoke about the Town of Crawford Tractor Parade in honor of Sgt. Eric Meier that is happening on Saturday, December 4, 2021 @ 3PM

Trustee Robertson left the meeting at approximately 7:49PM.

 

Business & Finance

Claim Auditor’s Reports

Moved by Trustee Watkins, second by Trustee Tompkins, that the Board of Education acknowledge receipt and acceptance of the following ClaimsAuditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0028 dated 11/5/2021 Coaching PR authorizing payments in the amount of $ 60,367.19

• PR Transactions (0 checks) $ 60.367.19

Total $ 60,367.19

 

Claims Auditor’s Report covering Warrant # 0029 dated 11/5/2021 Check Run authorizing payments in the amount of $ 336,875.52

• Cafeteria Fund (8 checks 005750-005757 $ 10,542.95
• HS Activity Fund (4 checks 004375-004378) 715.21
• Federal Fund Acct (3 checks 002645-002647) 1376.06
• General Fund (84 checks 069923-070006) 324,241.30

Total $ 336,875.52

 

Claims Auditor’s Report covering Warrant # 0030 dated 7/19-10/31/21 Void and Reissue authorizing payments in the amount of $ 1,669,212.41

Cafeteria Fund (1 check 005655) $ 8,157.28

Capital Fund (1 check 001913) 1,656,892.36

General Fund (6 checks 068618-069676) 3,762.77

Custodial Account (2 checks 005758-005760) _______400.00

Total $ 1,669,212.41

 

Claims Auditor’s Report covering Warrant # 0031 dated 11/10/2021 Payroll authorizing payments in the amount of $ 848,847.68

• PR Transactions (5 checks 004439-004443) $ 848,847.68

Total $ 848,847.68

YES – 4 NO – 0 MOTION CARRIED

 

District Treasurer’s Report

Moved by Trustee Watkins, second by Trustee Tompkins, that the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period of September 1, 2021 through September 30, 2021 and October 1, 2021 through October 31, 2021.

General Fund Reports:

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund
• District-wide Activity Fund
• Student Activity Funds for: Pine Bush High School,
• Circleville Middle School and Crispell Middle School
• Expendable Trust fund (Scholarships)
• Academy of Finance
• Human Services Academy
• Debt Service

YES – 4 NO – 0 MOTION CARRIED

 

Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

Moved by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II

Construction Contingency & Prime Contractor Allowance Recommendations
Memo #4

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders. The first set to be financed through the Construction Contingency.

*Further information is attached to this memo

No. Description Contractor Increase Cost

Pine Bush High School SED No: 44-04-01-06-0-007-027

• *Fitness Center Existing Structural Steel (Net change after credit) General $12,647.53
• Haas Center Garage Door General $ 4,465.19
• *Fitness Center Ceiling (Net change after credit) General $ 13,537.32
• Security Office Door Work General $ 2,334.14
• Locker Room 110 Shower Wall Area General $ 3,627.87
• *Fitness Center Existing Structural CMU Work (Net change after credit)General $ 16,288.00
• Unforeseen Devices and Cabling Electrical $ 9,189.00
• Security Office Electrical Work to Relocate CUH Electrical $ 1,306.00
• Athletic Director Office HVAC HVAC $ 2,320.45
• Fitness Center Volume Dampers HVAC $ 446.01
• Security Office Door CUH Relocation HVAC $ 4,328.50
• Locker Room 110 & 111 Convectors Change HVAC $( 1,220.80)
• Fitness Center Layout Plumbing Changes Plumbing $ 1,388.37
• Hot Water Heater Credit Plumbing $(17,815.00)
• Hose Bibbs in Bathrooms 110C and 111C Plumbing $ 3,091.25
• Installed Storm Water Pipe at Middle Exit of Parking Lot Site $ 3,275.34

Building Total $ 59,209.17

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Pool Coach’s Office General $ 4,620.21
• Girls Locker Room Wall Detail for Showers General $ 5,723.81
• Pool Locker Room Mixing Valve CMU Patching General $ 1,005.17
• Pool Locker Rooms Mixing Valve Plumbing $ 9,951.50
• *Girls Locker Room New Plumbing Work Plumbing $ 1,819.89
• *Boys Locker Room New Plumbing Work Plumbing $ 9,193.60
• Hose Bibbs in Bathrooms 109A and 102A Plumbing $ 1,552.34
• Hose Bibbs in Bathrooms 141 and 143 Plumbing $ 3,091.25
• Locker Room Electrical Devices Electrical $ 6,964.00
• Existing Lobby Aiphones Rework Electrical $ 634.00
• Locker Room Control Valves HVAC $ 7,523.90

Building Total $ 52,079.67

 

Circleville Middle School SED No: 44-04-01-06-0-014-015

• Boiler Room Louver HVAC $( 2,000.00)
• Pipe Installation HVAC $ 6,830.71
• Oil Return Valves HVAC $ 2,157.19
• *Connect Boiler Controls to BMS (Net change after credit) HVAC $ 8,240.08
• Pull Box Electrical $ 7,522.00
• Projector Mounts Electrical $ 3,428.00
• Existing Lobby Aiphones Rework Electrical $ 634.00
• Existing Carriers Replacements in Bathrooms 61 & 62 Plumbing $ 4,613.89
• Bathrooms 135A & 135C Fixtures Credit Plumbing $( 884.44)
• Bathrooms 61 and 62 Tile Flooring Demo General $ 2,010.35
• New Basketball Hoops General $ 21,615.28
• Bathrooms 135A and 135C Flooring Demo General $ 2,010.35
• Split Window Shades for AC Units General $ 2,398.88

Building Total $ 58,576.29

 

Circleville Elementary School SED No: 44-04-01-06-0-009-016

• *Missing Boiler Items HVAC $ 3,414.45
• *Connect Boiler Controls to BMS HVAC $ 6,760.99
• *Boiler CO Detection Controls HVAC $ 8,100.09
• Roof Curbs for Exhaust Fans #7 and #8 (Net change after credit) HVAC $ 1,862.35
• Existing Lobby Aiphones Rework Electrical $ 941.57

Building Total $ 21,079.45

 

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Allowance Authorizations. This set to be financed through the Prime
Contractor Allowance.

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Tremco Roofing General $ 12,487.88

Building Total $ 12,487.88

Total Change Orders covered by Construction Contingency $190,944.58

Total Change Orders covered by Prime Contractor Allowance $ 12,487.88

YES – 4 NO – 0 MOTION CARRIED

 

Approval of Student Transportation RFP

Moved by Trustee Tompkins, second by Trustee Johnson, that the Board of Education approve the Student Transportation RFP for 16 dedicated runs to various locations to Orange County Transit, LLC for the remainder of the school year 2021-2022. Packets were sent to multiple vendors and one vendor returned a proposal. The daily rates (after further negotiation) are as follows:

66/72 passenger vehicle

• 1 hour $690.00
• 2 hour $690.00
• 3 hour $695.00
• 4 hour $695.00
• 5 hour $695.00
• 6 hour $720.00
• 7 hour $725.00
• 8 hour $735.50

10/30 passenger vehicle

• 1 hour $575.00
• 2 hour $575.00
• 3 hour $585.00
• 4 hour $585.00
• 5 hour $600.00
• 6 hour $610.00
• 7 hour $620.00
• 8 hour $635.00

 

Wheelchair vehicle

• 1 hour $595.00
• 2 hour $595.00
• 3 hour $590.00
• 4 hour $600.00
• 5 hour $610.00
• 6 hour $615.00
• 7 hour $620.00
• 8 hour $640.00

YES – 4 NO – 0 MOTION CARRIED

 

Consideration of Executive Session

Hearing no matters for executive session, President Meier asked for a motion to adjourn.

 

Adjournment

Moved by Trustee Johnson, second by Trustee Watkins, that the Board of Education adjourn the regular meeting noting the time at approximately 7:59PM.

YES- 4 NO – 0 MOTION CARRIED

Note: BOARD MEETINGS are live streamed and video recorded with closed captioning available and can be viewed at www.pinebushschools.org

 

Maria Wise (electronically signed/mw)
Maria Wise, District Clerk Pine Bush CSD

 

(Disclosure: Minutes will be printed on numbered minute paper and placed in the district minute books).