Pine Bush CSD- Board of Education

Minutes Regular Meeting 

Tuesday, January 4, 2021 – Pine Bush High School

 

Members Present:

• Gretchen Meier, President
• Matthew Watkins, Vice President
• Dori Johnson
• Kristi Kheiralla  
• Cara Robertson                                                                      
• Ross Tompkins

 

Members Absent:

 

 

Others Present:

• Michael Pacella, Interim Superintendent of Schools & Assistant Superintendent for Business
• Amy Brockner, Assistant Superintendent for Instruction       
• Maria Wise, District Clerk
• John Hicks, Director of Technology
• Angela Wise-Landman, Executive Director of Human Resources, Data and School Counseling
• Approximately 10 staff and community members

 

Call to Order

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education open the regular meeting at approximately 6:30 PM

YES – 4        NO – 0    MOTION CARRIED

 

Adjourn Regular Session to Executive Session

MOVED by Trustee Robertson, second by Trustee Tompkins that the Board of Education adjourn regular session to executive session at approximately 6:30 PM.

YES – 4        NO – 0    MOTION CARRIED  

 

Adjourn from Executive Session 

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education adjourn from executive session at approximately 7:01 PM.  Noting that Trustee Kheiralla and Trustee Johnson joined executive session.

YES – 6        NO – 0    MOTION CARRIED  

 

Call to Order

The meeting was called to order by President Meier with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education open the regular meeting at approximately 7:03 PM. Noting Trustee Tompkins hadn’t joined the meeting yet.

YES – 5        NO – 0    MOTION CARRIED

 

Pledge of Allegiance and Moment of Silence

Board President Meier requested that all stand for the Pledge of Allegiance at approximately 7:18 PM. Noting Trustee Tompkins joined the meeting at this time.

 

Approval of Minutes

Moved by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the minutes from the November 23, 2021 Regular Meeting as submitted by the District Clerk.

YES – 5       NO – 0      Abstain – 1 (Trustee Watkins)        MOTION CARRIED

 

Interim Superintendent of Schools Michael Pacella and Board of Education President Gretchen Meier both read statements regarding the unexpected loss of Superintendent Tim O. Mains.

 

Reports, Recommendations of the Interim Superintendent of Schools

Consent Agenda

MOVED by Trustee Kheiralla, second by Trustee Tompkins, that the Board of Education approve the following consent agenda as submitted by the Interim Superintendent of Schools:           

Tonight’s consent agenda includes the appointment of the following new personnel: 

• Erica Ferrer, School Monitor

 

Resignations

Administrative

• Michael Pacella Jr., accept the resignation, for the purpose of retirement, from his position as Assistant Superintendent for Business, effective at the close of business July 15, 2022.  

 

 

Instructional

• Debbie McFarland, accept the resignation, for the purpose of retirement, from her position as a 6.5 hours/day Teaching Assistant, effective at the close of business December 23, 2021.
• Gayle Mancuso accept the resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher- Special Education, effective at the close of business February 4, 2022.

 

 

Non Instructional

• Joanne O’Brien, accept the resignation, for the purpose of retirement, from her position as a  1.00 FTE Typist- 12 Month effective at the close of business July 15, 2022.  
• Joseph LaBar, accept the resignation, for the purpose of retirement, from his position as a 1.0 FTE Custodial Worker effective at the close of business December 31, 2021.  
• Allen O’Donnell, accept the resignation, for the purpose of retirement, from his position as a 1.0 FTE Groundskeeper, effective at the close of business January 31, 2022.  

.  

 

Appointments             

Non Instructional

• Erica Ferrer, probationary appointment to a 5.0 Hours/Day position of School Monitor, effective January 3, 2022, salary as per contract (pro-rated).

 

Recommend the Board of Education approve the following resolution:

RESOLVED that the Board of Education rescind the appointment of Mary Boylan as  Internal Claims Auditor effective December 15, 2021.

BE IT FURTHER RESOLVED that the Board of Education approve the appointment of Cindy Gloster as Internal Claims Auditor effective December 15, 2021 through June 30, 2022.

 

 

Co-Curricular

Sixth-Period Assignment

Pine Bush High School             

Board approval of the following instructional staff member teaching a sixth  period/additional assignment for the 2021-2022 school year at an annual contractual stipend of $5,500:  

• Mandi Beaver, effective 1/6/2022

 

 

Extra-Curricular

Pine Bush High School

Recommend the Board of Education approve the following extra-curricular appointments for the 2021-2022 school year:

• Michelle Robinson, Robotics Advisor, Level IV, Step 1 (2) through January 5, 2022
• Ellen Friel, Robotics Advisor, Level IV, Step 1(1) effective January 6, 2022 through March 15, 2022
• Patrick Reiser, Robotics Advisor, Level IV, Step 1(2) effective January 6, 2022 through March 15, 2022

 

 

Extra-Curricular

Circleville Middle School

Recommend the Board of Education approve the following extra-curricular appointments for the 2021-2022 school year at the appropriate extra-curricular stipend:

 

• RESCIND Chris Canor, S.T.E.A.M Club Co-Advisor, Level V, Step 1 (2), effective November 24, 2021
• AMEND Dave Kellish, S.T.E.A.M Club Advisor, Level V, and Step 7 (7), effective November 24, 2021

 

Interscholastic

Recommend the Board of Education approve the following interscholastic winter coaching appointment for the 2021-2022 school year at the appropriate interscholastic stipends:

Boys Wrestling

• David Rivera, Volunteer Coach effective 12/20/2021

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes (or tutors)  effective January 5, 2021 at board approved per diem substitute rates or as indicated:

• Antonia Ciccarelli
• Steven Garcia  
• Edward Morley
• Riley Dimsey
• Rizwana Mian

 

YES – 6      NO – 0     MOTION CARRIED

 

Approval of CSE & CPSE Placement Recommendations

Moved by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Watkins

YES – 6     NO – 0     MOTION CARRIED

 

 

Approval of Policy 3420, Policy 5676, Policy 6120, and Policy 6121 for Second Reading and Adoption

Moved by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve the below listed policies for second reading and adoption:

• Policy 3420: Non-Discrimination and Anti-Harassment in the District
• Policy 5676: Privacy and Security for Student Data and Teacher and Principal Data
• Policy 6120: Equal Opportunity
• Policy 6121: Sexual Harassment in the Workplace

YES –6      NO – 0     MOTION CARRIED

 

Designation / Disposition of Surplus Equipment

Moved by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education designate and approve the disposition of the surplus equipment:

• Surplus Equipment as submitted at the request of James Licardi, Director of Facilities III, as outdated and/or unusable equipment in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.
• Surplus Equipment as submitted at the request of John Hicks, Director of Educational Technology, as outdated, not working and/or unusable equipment in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

 

YES – 6     NO – 0     MOTION CARRIED

 

 

Public Comment

The public comment segment was opened at approx. 7:16 PM by President Meier. There were no questions/comments/concerns raised. For complete conversation of this public comment segment refer to the online video at www.pinebushschools.org (watch board meetings). Public comment was closed at 7:18PM.

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, January 18, 2022, 7:00 PM at Circleville Middle School
• Tuesday, February 1, 2022, 7:00 PM at Pine Bush High School
• Tuesday, February 15, 2022, 7:00 PM at Circleville Middle School

 

Other Important Dates

• Monday, January 17, 2022, Martin Luther King, Jr. Day — School Closed          

 

Business & Finance

Claim Auditor’s Reports

Moved by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # V034,  transactions created from Voided Checks

• Trust & Agency Acct PR Transactions               – 7,642.77

Total Voids        $    –  7,642.77

 

Claims Auditor’s Report covering Warrant # 0037 dated 12/10/2021 Payroll authorizing payments in the amount of $ 835,888.64

• PR Transactions  (5checks 004457-004461)        $           835,888.64

  Total    $     835,888.64            

 

Claims Auditor’s Report covering Warrant # 0038 dated 12/10/2021 check run authorizing payments   in the amount of $ 2,417,832.58

• Cafeteria Fund (4 checks 005776-005779)        $    3,512.94
• Crispell SAF (1 check 002360)    $       62.75           
• HS Activity Fund (1 check 004393)     $   186.00                       
• Federal Fund Acct (4 checks 002670-002673)    $   19,227.60
• General Fund (91 checks 070333-070423)  $  2,388,753.29  
• Custodial Account (1 check 005762) $    6,090.00                    

Total         $        2,417,832.58

 

Claims Auditor’s Report covering Warrant # 0039 dated 12/14/2021 medicare reimbursement authorizing payments in the amount of $ 209,931.78

• General Fund (392 checks 070424-070815)         $    209,931.78

 Total          $      209,931.78

 

Claims Auditor’s Report covering Warrant # 0040 dated 12/17/2021 check run authorizing payments in the amount of $ 508,034.29

• Cafeteria Fund  (10 checks 005780-005789)      $      71,307.57                       
• HS Activity Fund (2 checks 004394-004395)     $       5,452.00  
• Federal Fund Acct (1 check 002674)   $      1,075.08   
• General Fund (54 checks 070822-070875)   $   430,163.05
• Custodial Account (1 check 005763)   $ 36.59                                                                                                                                                 

Total                $    508,034.29        

YES – 6     NO – 0     MOTION CARRIED

 

District Treasurer’s Reports

Moved by Trustee Watkins, second by Trustee Tompkins, that the Board of Education acknowledge  receipt and acceptance of the following District Treasurer’s Reports for the period November 1, 2021 through November 30, 2021

General Fund Reports:  

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund    
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund  
• District-wide Activity Fund
•  Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
• Expendable Trust Fund (Scholarships)
•  Academy of Finance
•   Human Services Academy
• Debt Service
• Cash Flow

 

YES – 6     NO – 0     MOTION CARRIED

 

Approval of 2021-2022 Health Service Rates

Moved by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve  the following resolution covering the 2021-2022 Health Services Rates to be billed for students attending Chapel Field.

 

RESOLVED, that the Board of Education of the Pine Bush Central School District establish a rate of $1,113.08 per pupil for the 2021-2022 school year for health and welfare services provided for non-resident pupils attending non-public schools in the Pine Bush Central School District.

 

YES – 6     NO – 0     MOTION CARRIED

 

Approval / Establishment of Non-Resident Tuition Rates

Moved by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve  the following estimated rates for the 2021-2022 school year (the 2020-2021 and 2019-2020 actual rates are also noted for comparison):

 

  Estimated                  Actual                         Actual                                                                         2021-2022                   2020-2021                   2019-2020                  

Regular Education

Grade K-6                   $10,322                       $9,858                         $7,182

Grade 7-12                  $  9,136                       $8,943                          $6,223            

 

Special Education

Grade K-6                   $33,498                       $29,138                       $24,777

Grade 7-12                  $32,312                       $28,223                       $23,818

 

YES – 6     NO – 0     MOTION CARRIED

 

 Budget Transfers 

Moved by Trustee Robertson, second by Trustee Tompkins, that the Board of Education acknowledged receipt and acceptance of the budget transfer report for the period of 7/1/2021 through 12/31/2021 as submitted, as per policy #5330.

YES – 6     NO – 0     MOTION CARRIED

 

Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

Moved by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II

 

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders.  All to be financed through the Construction Contingency.

*Further information is attached to this memo

No.         Description                                               Contractor                         Increase Cost

 

Pine Bush High School     SED No:              44-04-01-06-0-007-027

• Room 13 Pipe Insulation                              Plumbing                            $   1,638.63
• Girls Locker Room Roof Drain                    Plumbing                            $   2,278.36
• *Fitness Center/AD Office Layout Change     General        $ 13,099.26
• *Locker Rooms 110/111 plumbing Demolition     General        $ 22,033.34
• Team Room Entrance Ceiling                     General                               $   2,898.28
• Boys & Girls Single Stall Bathroom Tile Removal       General     $   2,762.20
• Girls Locker 111 Wall Furring                    General                               $   4,029.46
• Shower 004A and Toilet 004B Ceilings     General                           $   5,378.01
• Bathroom 001 Ceiling Demo/Drop Ceiling Add      General               $  2,640.62
• Locker Room 110 & 111 Soffits             General                               $  2,051.37
• Pool Pump Modification per DOH         HVAC                                 $   8,731.95
• Fitness Center –Additional Roof Duct Exterior Insulation     HVAC   $   7,016.97
• Haas Center – New Air Drops        HVAC                                 $   5,891.38
• Haas Center – Dust Collector System Work     HVAC        $   6,570.99
• Water Softener Rm Fixtures & IB -03 Re-Wiring        Electrical     $   4,157.00
• Haas Center – Metal & Wood Shop EPOs      Electrical     $   6,966.00  

Building Total                  $ 98,143.82

 

Pakanasink Elementary School         SED No:              44-04-01-06-0-012-0015

• *Locker Room Branch Circuits Re-Feed     Electrical             $ 10,934.00
• Replace Leaking Ball Valve in Lobby     HVAC        $   2,428.10

Building Total                   $ 13,362.10

 

Circleville Middle School        SED No:              44-04-01-06-0-014-015    

• Boiler Pump Wiring & 2”Conduit in Parking Lot      Electrical     $  1,416.00

Building Total                   $  1,416.00

 

Circleville Elementary School         SED No:           44-04-01-06-0-009-016

• Oil Pump Controller Voltage Change    Electrical                    $   1,319.00
• Add Switches at Entry and Replace Light Pole      Electrical      $   1,822.00
• Lobby Sheetrock and Painting of Existing Wall Tile     General    $   3,665.05

Building Total                   $   6,806.05

 

Total Change Orders covered by Construction Contingency     $  119,727.97

 

YES – 6     NO – 0     MOTION CARRIED

 

Approval of services from Orange Ulster BOCES to assist in Superintendent Search                        

Moved by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve the following resolution: 

 

RESOLVED, that the District engages the services of William J. Hecht, Chief Operating Officer of Orange-Ulster BOCES, to provide assistance to the Pine Bush Central School District’s Board of Education in their search for a Superintendent of Schools at no cost to the District for such services.  The Pine Bush Central School District shall be responsible for expenses of the search, such as printing, postage, advertisements etc. The Pine Bush Central School District shall hold William J. Hecht and the Orange-Ulster Board of Cooperative Educational Services harmless for any actions, proceedings or other legal matters that might arise from the services provided to the District related to the search.                                                       

 

YES – 6     NO – 0     MOTION CARRIED

 

 

Consideration of Executive Session

Moved by Trustee Johnson, second by Trustee Tompkins that the Board of Education enter into executive session for the purposes of board communication.

 

YES – 6     NO – 0     MOTION CARRIED

 

 

Adjourn Executive Session

MOVED by Trustee Tompkins, second by Trustee Johnson that the Board of Education adjourn  executive session at approximately 8:37 PM.

 

YES – 4        NO – 0    MOTION CARRIED  

 

Adjourn from Regular Session 

MOVED by Trustee Kheiralla, second by Trustee Johnson, that the Board of Education adjourn from regular session at approximately 8:39 PM.  

 

YES – 6        NO – 0    MOTION CARRIED  

 

 

Note: BOARD MEETINGS are live streamed and video recorded with closed captioning available and can be viewed at www.pinebushschools.org                     

 

Maria Wise (electronically signed/mw)

Maria Wise, District Clerk Pine Bush CSD

 

(Disclosure: Minutes will be printed on numbered minute paper and placed in the district minute books).