REGULAR MEETING AND PUBLIC HEARING (Smart Schools Phase III) – District Office
Tuesday, July 31, 2018
Consideration of Executive Session 6:15 p.m. (revised)*
Anticipate Reconvening to Regular Session & Public Hearing 7 p.m.
NOTICE: Trustee Kristin Graessle attending via teleconferencing from 335 Glendale Ave. NE, Atlanta, GA
AGENDA
I. Call to Order 6:15 p.m. (revised)*
Consideration of Executive Session 6:15 p.m. (revised)*
Discussion re: Attorney/Client Privilege
Anticipate Reconvening to Regular Session 7 p.m.
II. Presentation and Public Hearing: SMART SCHOOLS PHASE III
III. Approval of Minutes (of July 10, 2018)
IV. Reports, Recommendations of the Superintendent
1. Consent Agenda
2. Approval of CSE & CPSE Placement Recommendations
3. Presentation: Potential Capital Project
4. Presentation: Update on Pine Bush Elementary School Project
***** Public Participation *****
5. Approval of Standard Work Day and Reporting of Appointed Official-Internal Claims Auditor*
6. Designation / Disposition of Unusable Text Books and Equipment*
7. Approval of Settlement Agreement – Impartial Hearing
8. Approval of Amended Policy for Second Reading and Adoption
• Amended Policy 6161
9. Approval of Amended / New Policies for First Reading
• Amended Policy 7222
• Amended Policy 7131
• Amended Policy 5660
• New Policy 7221
10. Upcoming Meetings, Events / Old, New Business / Updates
V. Business & Finance
1. Claim Auditor’s Reports
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment
MEMORANDUM Accompanying Regular Board Agenda and Public Hearing – July 31, 2018
I. Call to Order 6:15 p.m.
Consideration of Executive Session 6:15 p.m.
Discussion re: Attorney Client/Privilege
Anticipate Reconvening to Regular Session 7 p.m.
II. Presentation and Public Hearing – SMART SCHOOLS PHASE III
John Hicks, Director of Educational Technology will provide an overview of the Smart Schools Investment Plan for Phase III of the Smart Schools Project presented to the Board of Education for approval. The floor will be open to the public for comments and questions.
Public Comment Segment regarding Phase III
At the conclusion of the comments and question segment of the Public Hearing, the Board of Education will be asked for approval of the following:
Recommend the Board of Education acknowledge receipt and acceptance, and approval of the Smart Schools Investment Plan for Phase III of the Smart Schools Project, as submitted.
(Roll Call Vote)
III. Approval of Minutes
The Board of Education will be asked to approve the minutes from the July 10, 2018 meeting as submitted by the District Clerk.
IV. Reports, Recommendations of the Superintendent
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:
Resignations
- Terry Vetter, resignation for the purpose of retirement, from her position as a 7.0 hours/day School Monitor effective at the close of business September 28, 2018.
- Karan Vanderley, resignation from her position as a 6.0 hours/day School Monitor effective at the close of business July 26, 2018
- Courtney Baumbach, amend previously accepted resignation from her position as a 6.0 hours/day School Monitor, to reflect the following effective date, at the close of business June 28, 2018.
Appointments
- Ellen Friel who holds an Initial certificate in Art, be appointed to the position of 1.0 FTE Permanent Substitute in the Art tenure area for the period of 09/04/2018 and ending 06/30/2019. Salary at BA, Step 1.
- Amanda Lopez who holds a Permanent certificate in Pre-K-6, be appointed to the position as a 1.0 FTE Permanent Substitute in the Remedial Reading tenure area for the period of 09/04/2018 and ending 06/30/2019. Salary at MA, Step 3.
- Janine Brutvan who holds a Permanent certificate in Special Education, be appointed to the position of 1.0 FTE Permanent Substitute in the Special Education (General) tenure area for the period of 09/04/2018 and ending 06/30/2019. MA, Step 4.
- Colin Noonan, who holds a Teaching Assistant Level I certificate, be appointed on probation as a part-time, non-tenure bearing, 6.5 Hour/Day Teaching Assistant, salary as per contract, effective September 04, 2018.
- Lindsay Brooks who holds a Professional certificate in Childhood Education 1-6, be appointed to the probationary position as a 1.0 FTE Teacher (Elementary 1-3) in the Elementary tenure area for a four year probationary period commencing September 04, 2018 and ending September 03, 2022. Salary at MA, Step 1. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure (Lindsay Brooks), must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
Instructional/Non-Instructional
Extended School Year Services / Special Education
Board approval for the temporary appointment of the following individuals as per diem, hourly instructional and non-instructional staff members for the 2018 Extended School Year Services effective for the period July 2, 2018 through August 9, 2018 (Monday through Thursday) at contract hourly wages as follows, noting appointments are contingent upon student enrollment:
- Nicole Horne – Teaching Assistant – 15 hrs/week – CES
- Marisol Burgos – 1:1 Monitor – 15 hrs/week – CES
Appointments:
Special Education – 2018 Summer Tutoring
Board approval for the temporary appointment of the following individual at the rate of $50.00 per hour as a tutor, Effective for the period August 1, 2018 through September 5, 2018 (Mondays through Thursday):
- Marjorie Fox
Fine Arts Academy
Board approval for the temporary appointment of the following individual as a teacher for the 2018 Summer Fine Arts Academy, effective for the period July 2, 2018 through July 20, 2018 at a rate of $35.00/hour:
- Julie Palinkas up to 105 hours
Regents Book Camp
Board approval of the additional temporary appointment for the following instructional staff member for 2.0 hours/day, Monday – Thursday (9:00 a.m. to 11:00 a.m), for Regents Boot Camp at Pine Bush High School during the August 2018 summer session (August 6, 2018 through August 15, 2018)effective dates as noted*, salary at the rate of $35/hour:
Pine Bush High School
- Kevin Kreeger (8/6/18* – 8/9/18*) Earth Science
Extension of Summer Feeding Program/Summer Food Service Staff
Board approval to extend the Summer Program dates effective for the period of August 20, 2018 through August 31, 2018 to continue Summer Food Service “Summer Feeding Program” with the approval of an extension of the following individuals for the Summer Food Service “Summer Feeding Program” effective for the period August 20, 2018 through August 31, 2018. (Monday – Thursday only)
Name Position Hours Rate of pay
- Elizabeth McNamee, Cook Manager; 7hr/day; $25/hr
- Linda Strucker , Food Service Worker; 7hr/day; $18/hr
- Jaime Hadden, Food Service Worker; Per Diem substitute; $18/hr
- Edna Hough, Food Service Worker; Per Diem substitute; $18/hr
- Cimarron Neeld, Food Service Worker; Per Diem substitute; $18/hr
There are approved “Summer Feeding Program” sites that will be extending their free breakfast and lunch programs through 8/31/18. These meals provided at no cost to children and are prepared by the PBCSD School Nutrition Department.
Extra-Curricular
Board approval of the following appointment for the 2018-2019 school year, effective September 4, 2018 at the appropriate co-curricular stipend:
Pakanasink Elementary School
- Jordan Donley, Odyssey of the Mind Coach @ Level III, Step 1 (1)
Interscholastic
Board approval for following interscholastic fall coaching appointment for the 2018-2019 school year at the appropriate interscholastic stipend:
- Field Hockey – Deena Kertesz** Modified Coach @ Level III, Step 1 (1)
- Cheerleading- Dana Dwyer** Varsity Coach @ Level I, Step 1(1)
- Volleyball – Brooke Armida** Modified Coach @ Level III, Step 5 (6)
Elizabeth Stap** Volunteer / Unpaid Coach
** Pending completion of coaching requirements/coaching license.
Per Diem Substitutes
Board approval for the appointment of the following individuals as per diem substitutes effective September 4, 2018 at board approved per diem substitute rates:
- Courtney Bray
- Ruth Lora-DeJesus
- Beberly Lugo
- Jeanne Marino
- Donna McCarthy
- Robert Page
Per Diem Substitutes
Board approval for the appointment of the following individual as per diem substitutes effective June 4, 2018 at board approved per diem substitute rates:
- Jesse Gotay
2. Approval of CSE & CPSE Placement Recommendations
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Robertson.
3. Presentation: Introduction of Potential Capital Project
Superintendent Tim Mains and Assistant Superintendent Michael Pacella, assisted by Chris Ladanyi and Chris Colby (from the Architecture Firm of Clark Patterson Lee) will present a PowerPoint introducing a Potential Capital Project.
4. Presentation: Update on Pine Bush Elementary School Project
Superintendent Tim Mains and Assistant Superintendent Michael Pacella will provide an update on the Pine Bush Elementary School Project.
Public Participation
5. Approval of Standard Work Day and Reporting of Appointed Official – Internal Claims Auditor
The Board of Education will be asked to approve the following resolution:
BE IT RESOLVED, that the Pine Bush CSD (Location Code 73307) hereby establishes the following as standard work days for the Internal Claims Auditor and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Internal Claims Auditor – Standard Work Day at 8 hours, (1.02 days per month). As such, the Board approves the Standard Work Day and Reporting Resolution Form attached to the minutes.
Date: July 31, 2018
6. Designation & Disposition of Text Books and Equipment
The Board of Education will be asked to authorize the following disposition of books:
Recommend the Board of Education designate the lists of surplus text books as submitted at the request of Amy Brockner, CES Principal as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of the books outdated and/or in poor condition under the direction of Michael Pacella, Assistant Superintendent for Business.
(Hard copy list to be attached to the minutes.)
Recommend the Board of Education designate the lists of surplus text books as submitted at the request of Brian Breheny, PAK Principal as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of the books outdated and/or in poor condition under the direction of Michael Pacella, Assistant Superintendent for Business.
(Hard copy list to be attached to the minutes.)
Recommend the Board of Education designate the following list of surplus equipment as submitted at the request of Lyn Prestia, Director of Food Service as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of this equipment as outdated, in poor condition &/or in disrepair under the direction of Michael Pacella, Assistant Superintendent for Business.
PBHS
Asset tag – 1448006556 Hatco Cabinet:
1 door hot holding (1995) Life expectancy 15 years
Not functioning – nor repairable
Asset tag – 1444006549 – Glenco refrigerator serial # GG-347487-C:
2 door pass through (1990) Life expectancy 15 years
Not functioning – nor repairable
CES
Asset tag – 007325 – Hobart refrigerator serial # 32-573-172 3 door refrigerator pass through (1990) Life expectancy 15 years. Not functioning – nor repairable.
7. Approval of Settlement Agreement – Impartial Hearing
Recommend the Board of Education approve the following resolution:
RESOLVED, that all claims regarding an Impartial Hearing brought by the Parents of Student
No.073118IH, be resolved by payment in the amount of $7,500 in accordance with the terms and conditions set forth in the agreement to the satisfaction of the school district’s attorney.
Dated: July 31, 2018
8. Approval of Amended Policy for Second Reading and Adoption
• Amended Policy 6161
Recommend the Board of Education approve amended Policy 6161 for second reading and adoption:
Amended Policy 6161 – Conference/Travel Expense Reimbursement
9. Approval of Amended / New Policies for First Reading
• Amended Policy 7222
Recommend the Board of Education approve amended Policy 7222 for first reading:
Amended Policy 7222 – Diploma or Credential Options for Students with Disabilities
• Amended Policy 7131
Recommend the Board of Education approve amended Policy 7131 for first reading:
Amended Policy 7131- Education of Students in Temporary Housing (replacing former7131 Education of Homeless Children & Youth)
• Amended Policy 5660
The Board of Education approve new Policy 5660 for first reading:
amended Policy 5660 – Meal Charging and Prohibition Against Meal Shaming (replacing former 5660 School Food Service Program (Lunch and Breakfast)
• New Policy 7221
The Board of Education approve new Policy 7221 for first reading:
New Policy 7221 – Participation in Graduation Ceremonies and Activities
10. Upcoming Meetings, Events / Old, New Business / Updates
Board Meetings:
August
• Wednesday, August 15, 2018, Special Meeting – Board Retreat/ District Office 4:00 PM
• Tuesday, August 21, 2018, Regular Board Meeting/ District Office 7:00 PM
Events:
• Summer School Graduation will take place:
Monday, August 20, 2018 at 11:00 AM in the High School Library
• Mid-Hudson School Study Council (MHSSC)
Annual School Law Conference
August 3, 2018 8:30 AM to 2:00 PM at Monroe-Woodbury High School Auditorium
Old New Business: Establish Day and Time of Future Graduations
Friday Evening at 7 PM
V. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
*Claims Auditor’s Report covering Warrant # 0001 dated 7/10/2018 payroll authorizing payments in the amount of $178,962.40
Trust & Agency Acct. (3 checks 003707-003709)
Total $ 178,962.40
*Claims Auditor’s Report covering Warrant #0002, dated 7/12/2018 check run, authorizing payments in the amount of $496,323.25
Cafeteria Fund (12 checks 004613-004624) $ 13,886.87
HS Activity Fund (3 checks 003682-003684) $ 3,278.00
Trust & Agency Acct. (1 check 003710) $ 511.50
CVMS Activity Fund (1 checks 001576) $ 246.00
General Fund (77 checks 053985- 054061) $473,835.72
District Activity AC (3 checks 004419-004421) $4,565.16
Total $ 496,323.25
*Claims Auditor’s Report covering Warrant # 0003 dated 7/16/2018 payroll authorizing payments in the amount of $86,988.83.
Trust & Agency Acct. (0 checks) Total $ 86,988.83
*Claims Auditor’s Report covering Warrant #0004, dated 7/12/2018 check run, authorizing payments in the amount of $709,449.33
Cafeteria Fund (4 checks 004625-004628) $ 6,812.32
Trust & Agency Acct. (0 check) $15,443.79
General Fund (21 checks 054062- 054082) $ 686,833.22
District Activity AC (1 check 004422) $360.00
Total $ 709,449.33
*Claims Auditor’s Report covering Warrant #0005, dated 7/19/2018 check run, authorizing payments in the amount of $1,233,573.12
Cafeteria Fund (2 checks 004629-004630) $ 31,569.39
Capital Fund (8 checks 001704-001711) $469,766.97
General Fund (61 checks 054083- 054143) $728,763.77
District Activity AC (2 checks 004423-004424) $3,472.99
Total $ 1,233,573.12
Public Participation
VI. Consideration of Executive Session
VII. Adjournment