BOARD OF EDUCATION
REGULAR MEETING
Tuesday, Dec. 11, 2018 at Pine Bush High School
Consideration of Executive Session 6 p.m.
Anticipate Reconvening Regular Session 7 p.m.
AGENDA
I. Call to Order
Consideration of Executive Session 6 p.m.
Discussion re: Litigation and Particular Personnel Matter
Anticipate Reconvening Regular Session 7 p.m.
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
1. Certification of Official Results of the Dec. 6, 2018 Special District Meeting (Bond Proposition)
2. Consent Agenda
3. CSE and CPSE Placement Recommendation
4. Presentation: Update Professional Development/Strategic Plan
5. Approval of 2018-2019 Professional Development Plan
***** Public Participation *****
6. Approval of Overnight Trip Request
7. Upcoming Board Meetings, Events / Old, New Business / Updates
V. Business & Finance
1. Approval of Consultant Services Contract — Zycron Industries
2. Claims Auditor’s Reports
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment
MEMORANDUM Accompanying Board Agenda – Dec. 11, 2018
AGENDA
I. Call to Order 6 p.m.
Consideration of Executive Session 6 p.m.
Discussion re: Litigation and Particular Personnel Matter
Anticipate Reconvening Regular Session 7 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the November 27, 2018 regular board meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Certification of Official Results of December 6, 2018 Special District Meeting (Bond Proposition)
The Board of Education will be asked to acknowledge receipt and acceptance certifying the official results of the Dec. 6, 2018 Special District Meeting (Bond Proposition) to be submitted that evening:
Bond Proposition
RESOLVED: (a) That the Board of Education of Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct improvements and alterations to all District school buildings and sites (the “Project”), and to expend therefor an amount not to exceed $76,700,000; (b) that $7,500,000 currently on-hand in the District’s Capital Reserve Fund, heretofore approved by the voters of the District at the May 15, 2018 Annual District Meeting and Election (the “Fund”), is hereby authorized to be expended to pay a portion of the cost of the Project, and such expenditure is hereby approved; (c) that a tax is hereby voted in the amount of not to exceed $69,200,000 to finance the balance of the cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by said Board of Education; and that in anticipation of said tax, bonds of the District are hereby authorized to be issued in the aggregate principal amount of not to exceed $69,200,000 and a tax is hereby voted to pay the interest on said bonds as the same shall become due and payable; and (d) that additional moneys in the Fund, if available, aggregating not to exceed $12,500,000, are hereby authorized to be expended to pay a portion of the cost of the Project, and any such amounts so expended shall offset a like amount of the taxes and/or bonds herein authorized, and such expenditure is hereby approved.
2. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
3. CSE and CPSE Placement Recommendation
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.
4. Presentation: Update Professional Development/Strategic Plan
Assistant Superintendent Donna Geidel will provide an update on the Professional Development Plan and the integral role it plays in the District’s Strategic Plan. A PowerPoint will be provided that evening.
5. Approval of 2018-2019 Professional Development Plan
At the conclusion of the presentation, the Board of Education will be asked to approve the 2018-2019 Professional Development Plan as submitted.
***** Public Participation *****
6. Approval of Overnight Trip Request
Recommend the Board of Education approve the overnight trip request submitted by music teacher Ralph Wagner and acknowledged by Principal Aaron Hopmayer, on behalf of one high school music student to travel to Liverpool, NY to participate in the New York State Band Directors Association State-Wide Honors Band at the winter symposium. The trip is scheduled for Friday March 1, 2019 through Sunday, March 3, 2019. There will be two students and one chaperone participating in the trip, providing a 2:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $290/student. The Music Guild provides a scholarship that will pay for the student cost.
Trip material is included in your packet. Ralph Wagner will be the on-site chaperone/district representative for these students.
Recommend the Board of Education approve the overnight trip request submitted by music teacher Valerie George and acknowledged by Principal John Boyle, on behalf of two middle school music students to travel to Liverpool, NY to participate in the New York State Band Directors Association State-Wide Honors Band at the winter symposium. The trip is scheduled for Friday March 1, 2019 through Saturday, March 2, 2019. There will be two students and one chaperone participating in the trip, providing a 2:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $210/student. The student cost will be covered by the Crispell MS Student Fund Acct.
Trip material is included in your packet. Valerie George will be the on-site chaperone/district representative for these students.
7. Upcoming Board Meetings, Events / Old, New Business / Updates
Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, Jan. 8, 2018, 7:00 PM at Pine Bush HS School
- Tuesday, Jan. 22, 2018, 7:00 PM at Circleville Middle School
Important change in locations for February regular board meetings:
- Tuesday, Feb. 12, 2018, 7 p.m. changed to Circleville Middle School
- Tuesday, Feb. 26, 2018, 7 p.m. changed to Pine Bush High School
Upcoming Events:
Winter Concerts:
- PBHS Winter Concert I
Wednesday, Dec. 12, 2018 at 7 p.m.
Snow Date, Friday, Dec. 14, 2018
- PBHS Winter Concert II
Thursday, Dec. 13, 2018 at 7 p.m.
Snow Date, Friday, Dec. 14, 2018
- EJR Winter Concert
Monday, Dec. 17, 2018 at 7 p.m. at PBHS
Snow Date, Tuesday, Dec. 18, 2018
- CES Winter Concert
Tuesday, Dec. 18, 2018, 7 p.m. at CVMS
Snow Date, Wednesday, December 19, 2018
- Crispell MS Winter Concert
Wednesday, Dec. 19, 2018
Gr. 6 at 6:30 p.m.; Grades 7 & 8 at 7:30 p.m.
Snow Date, Thursday, Dec. 20, 2018
- Winter Recess
Dec. 24, 2018 through Jan. 1, 2019 (School resumes Jan. 2, 2019)
Old/New Business
IV. Business & Finance
1. Approval of Consultant Services Contract — Zycron Industries
Recommend the Board of Education approve an agreement with Zycron Industries beginning December 1, 2018 through June 30, 2020 , in accordance with the agreement on file with the District Clerk. The board further authorizes the Superintendent of Schools, Tim O. Mains or Assistant Superintendent of Schools, Michael Pacella, to sign said agreement on behalf of the district.
2. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims
Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0032 dated 11/15/2018 authorizing payments in the amount of $ 1,103,694.38
Cafeteria Fund (7 checks 004725-004731) $ 3,037.97
Crispell SAF (1 check 002261) $ 150.00
HS Activity Fund (2 checks 003721-003722) $1,407.99 Federal Fund Acct. (1 check 002400) $ 1,500.00
Capital Fund (1 check 001745) $ 287.14
General Fund (68 checks 055609 -055676) $ 1,094,707.53
District Activity AC (3 checks 004461-004463) $ 2,603.75
Total $ 1,103,694.38
Claims Auditor’s Report covering Warrant #0033 dated 11/21/2018 payroll authorizing payments in the amount of $1,081,241.18
Trust & Agency Acct. (15 checks) $ 1,081,241.18
Total $ 1,081,241.18
Claims Auditor’s Report covering Warrant # 0034 dated 11/21/2018 authorizing payments in the amount of $ 241,331.69
Cafeteria Fund (5 checks 004732-004736) $ 11,298.36
Crispell SAF (1 checks 002262) $ 233.76
HS Activity Fund (4 checks 003723-003726) $ 2,884.68
CVMS Activity(2 checks 001577-001578) $ 6,045.50
General Fund (70 checks 055677 -055746) $ 218,378.79
District Activity AC (2 checks 004464-004465) $ 2,490.60
Total $ 241,331.69
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment