2020                     6161

Personnel

 

SUBJECT:    CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT

Conference travel will be for official business utilizing a cost-effective and reasonable method of travel.

 

All conference travel must have a completed Travel Conference Request Form on file which has been approved by the appropriate supervisor. The Superintendent or designee must approve those Travel Conference Requests which have reimbursable employee expenses greater than $100. Travel Conference Request Forms are only to be used by District employees.

 

All conference reimbursement requests must be submitted using a Travel Conference Reimbursement Form.

 

Expenses for overnight-approved travel will be reimbursed when accompanied by original receipts for lodging and other reimbursable expenses. Meal expenses for overnight travel will only be reimbursed based on the Board approved per diem rates which are modeled after the United States General Services Administration per diem rates.

 

New York State sales tax cannot generally be reimbursed. Sales tax may, however, be reimbursed when it is an actual and necessary expense. A Sales Tax-Exempt Form can be obtained prior to travel for hotel accommodations.

 

Original receipts are required when submitting for parking and tolls, however “E-ZPass” statements may be substituted with the appropriate charges highlighted.

 

 

 

• General Municipal Law § 77-b(2)

 

NOTE:      Refer also to Policy

• #5323 — Reimbursement for Meals/Refreshments

 

 

 

Adopted:  8/24/11

Revised:  7/13/18; 9/22/20