BOARD OF EDUCATION
REGULAR MEETING
Tuesday, November 26, 2019 Circleville MS
Consideration of Executive Session 6:45 p.m.
Anticipate Reconvening Regular Session 7:00 p.m.
AGENDA
I. Call to Order
Consideration of Executive Session 6:45 p.m.
Discussion re: Particular Personnel Matter
Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
2. CSE and CPSE Placement Recommendations
3. Acknowledge Receipt and Acceptance of Donation
***** Public Participation *****
4. Designation and Disposition of Media Resources
5. Upcoming Board Meetings, Events / Old, New Business / Updates
IV. Business & Finance
1. Claims Auditor’s Reports
2. Approval of SCAR Assessment Reduction Decisions
3. Treasurer’s Reports
4. Board Approval of Consultant Services Agreement – AD Planning & Management, Inc.
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – November 26, 2019
AGENDA
I. Call to Order 6:45 p.m.
Consideration of Executive Session 6:45 p.m.
Discussion re: Particular Personnel Matter
-Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the November 12, 2019 regular board meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. CSE and CPSE Placement Recommendation
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Robertson.
3. Donation: Acknowledge Receipt and Acceptance
Recommend the Board of Education acknowledge receipt and acceptance of the following donation from the Tri-County Community Partnership, Inc. in the amount of $3,000 on behalf of S.A.D,D. (Students Against Destructive Decisions) at Pine Bush HS for the 2019-2020 school year.
***** Public Participation *****
4. Designation & Disposition of Surplus Equipment and Library Books
The Board of Education will be asked to authorize the following disposition of Media Resources:
Board designation of Media Resources as submitted at the request of Rob Pawson, LMS, and Aaron Hopmayer, Pine Bush High School, Principal, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books submitted under the direction of Michael Pacella, Assistant Superintendent for Business. (List to be attached to the minutes).
5. Upcoming Board Meetings, Events / Old, New Business / Updates
Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, December 10, 2019, 7:00 PM at Pine Bush High School
- Tuesday, January 14, 2020, 7:00 PM at Pine Bush High School
Other District Meetings/Events:
Upcoming Events
- Superintendent’s Conference Day – No School for Students
Wednesday, November 27, 2019
- Thanksgiving Day / Recess – School Closed
Thursday, November 28, 2019 and Friday, November 29, 2019
- OCSBA Delegates’ Meeting
Wednesday, December 4, 2019, 7:00 PM
OU BOCES – Carl Onken Conference Center
Screen of KPJR Film: RESILIENCE
- Winter Recess – School Closed
Monday, December 23, 2019 – January 1, 2020 (Regular session on January 2, 2020)
Winter Concerts
- Circleville Middle School – Thursday, December 5, 2019
Gr. 6 at 6:30 PM; Grades 7 & 8 at 8:00 PM
Snow Date, Friday, December 6, 2019
- PBE Winter Concert – Monday, December 9, 2019 at 7:00 PM at PBHS
Snow Date, Tuesday, December 10, 2019
- PAK Winter Concert – Monday, December 9, 2019 at 7:00 PM at CVMS
Snow Date, Tuesday, December 10, 2019
PBHS Winter Concert I – Wednesday, December 11, 2019 at 7:00 PM
Snow Date, Friday, December 13, 2019
- PBHS Winter Concert II – Thursday, December 12, 2019 at 7:00 PM
Snow Date, Friday, December 13, 2019
- EJR Winter Concert – Monday, December 16, 2019 at 7:00 PM at PBHS
Snow Date, Tuesday, December 17, 2019
- CES Winter Concert – Tuesday, December 17, 2019, 7:00 PM at CVMS
Snow Date, Wednesday, December 18, 2019
- Crispell MS Winter Concert – Wednesday, December 18, 2019
Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM
Snow Date, Thursday, December 19, 2019
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0030 dated 9/18 – 11/06/19 authorizing payments in the amount of $952.27
- General Fund (8 checks 060126 -060221) $ 952.27
Total $ 952.27
Claims Auditor’s Report covering Warrant # 0031 dated 11/8/2019 check run authorizing payments in the amount of $ 331,424.14
- Cafeteria Fund (8 checks 005032-005039) $ 8,593.54
- HS Activity Fund (3 checks 003929-003931) $ 13,199.36
- Trust & Agency Acct. (0 checks) $ 19,856.06
- Federal Fund (1 check 002484) $ 154.47
- General Fund (97 checks 060717-060813) $ 288,199.26
- District Activity AC (3 checks 004691-004693) $ 1,421.45
Total $ 331,424.14
Claims Auditor’s Report covering Warrant # 0032 dated 10/25/2019 payroll authorizing payments in the amount of $888,859.16
- Trust & Agency Acct. (7 checks 004017–004023) $ 888,859.16
Total $ 888,859.16
2. Approval of SCAR Assessment Reduction Decisions
Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:
Town of Wallkill
Name School Year S-B-L Old Assessment New Assessment Refund Amt
Charles Hannes 2019-2020 13-1-35 $78,900 $76,000 $333.95
Susan Hannes 503 Howells Tpke, Middletown, NY 10940
Richard Weinert 2019-2020 7-2-36 $99,600 $93,800 $667.90
Onidia Weinert, 14 Susan Ln, Circleville, NY 10919
2. District Treasurer’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period October 1, 2019 through October 31, 2019.
General Fund Reports:
- Monthly Treasurer’s Reports / Transfers
- Budget Status
Monthly Treasurer’s Reports / Budget Status for:
- School Lunch Fund
- Capital Fund
- Federal Fund
Monthly Treasurer’s Reports for:
- Trust & Agency Fund
- District-wide Activity Fund
- Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
- Expendable Trust Fund (Scholarships)
- Academy of Finance
- Human Services Academy
- Debt Service
4. Board Approval of Consultant Services Agreement – AD Planning & Management, Inc.
Recommend the Board of Education approve the following resolution for adoption:
BE IT RESOLVED that the Consulting Services Agreement between the Pine Bush Central
School District (“District”) and AD Planning & Management, Inc., of Utica, NY, for consulting services related to the Facilities Improvement Project in accordance with the Consulting Services Agreement executed by the parties on or about November 26, 2019, is hereby approved, and a copy of said Agreement shall be placed on file with the District Clerk.
BE IT FURTHER RESOLVED, that the Board of Education authorizes the Superintendent of Schools to Execute said Agreement between the District and AD Planning & Management, Inc.
Date: November 26, 2019.
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment