BOARD OF EDUCATION 

REGULAR MEETING

Wednesday, September 26, 2018 at CVMS – Revised Agenda

Consideration of Executive Session   6:15 p.m.

Regular Session   7:00 p.m.

AGENDA 

I.  Call to Order                                                                        6:15  p.m.

• Consideration of Executive Session    6:15  p.m.
• Discussion re:  Possible Legal Action
• Anticipate Reconvening   Regular Session   7:00 p.m.

II.   Approval of Minutes

III.  Reports, Recommendations of the Superintendent of Schools

1.  Consent Agenda

 2.  Presentation by Rotary Club–Dictionary Project & Acceptance of Donation

3.  CSE /CPSE Placement Recommendations             

4.  2018-2019 Capital Project

Board Approval of SEQRA RESOLUTION—Intent to Become Lead Agency

5.  Presentation:  Polaris University (PBHS)

       *****     Public Participation     *****  

6.  Upcoming Board Meetings, Events and Updates                         

Old New–Business

 REVIEW: NYSSBA Amendments and Rebuttals to Proposed Resolutions

IV.   Business & Finance

 1.  Claims Auditor’s Reports

 2.  District Treasurer’s Report

  3.  Authorization for Distribution of Petty Cash (2018-2019)

  4.  Approval of Property Tax Refund / Correction of Error

              *****     Public Participation     *****

V.  Consideration of Executive Session

VI.  Adjournment

MEMORANDUM Accompanying Board Agenda  – September 26, 2018                                      

AGENDA

I.  Call to Order       6:15  p.m.

Consideration of Executive Session                           6:15  p.m.

Discussion re:  Possible Legal Action

II.  Approval of Minutes

The Board of Education will be asked to approve the minutes from the September 11, 2018 regular board meeting, as submitted by the District Clerk.        

III.  Reports, Recommendations of the Superintendent of Schools

1.   Consent Agenda

The Board of Education will be asked to approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.   Presentation by Rotary Club–Dictionary Project & Acceptance of Donation

Scott Hamel, President of the Wallkill East Rotary for Region #7210, as well as William Bassett, will be in attendance Tuesday evening to make the club’s annual presentation of dictionaries for the third graders in our district. The Rotary Club has donated approximately 500 dictionaries.

Recommend the Board of Education officially acknowledge receipt and acceptance of dictionaries donated by the Wallkill East Rotary Club for the third grade students in the Pine Bush Central School District.[School assemblies were held on September 18, 2018 (E. J. Russell and Pine Bush Elementary Schools)  and on September 21, 2018 (Pakanasink & Circleville Elementary Schools)  where the dictionaries were distributed to all of our third graders. The Rotary provides additional copies to each of the elementary schools for new entrants during the year.]

 

3.  CSE/CPSE Placement Recommendations                                             

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Lloyd Greer, Jr.

4.  Presentation: 2018 Capital Project          

Superintendent Tim Mains and Assistant Superintendent Michael Pacella, accompanied by Chris Ladanyi (from the Architecture Firm of Clark Patterson Lee) will provide a further update of the on behalf of the District’s Central Design Committee (Superintendent Tim Mains, Mike Pacella, Jim Licardi, Eric Winter, and John Hicks). 

Following the conversation, the Board of Education will be asked for approval of the following:

Board Approval of SEQRA Resolution—Intent to Become Lead Agency

PINE BUSH CENTRAL SCHOOL DISTRICT

RESOLUTION

STATE ENVIRONMENTAL QUALITY REVIEW ACT

DISTRICT-WIDE RENOVATION PROJECT

WHEREAS, the Board of Education of the Pine Bush Central School District (“Board” or “District”) is considering a proposed capital improvement project consisting of the following: site and athletic field renovations, refurbishments and upgrades; building interior and exterior renovations, alterations and upgrades; and improvements to security systems and classroom technology at its District-wide school buildings and sites, including original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements and expenses in connection therewith, as described in the July 31, 2018 presentation to the Board by Clark Patterson Lee  (the “Proposed Action”); and

WHEREAS, after an initial review of the Project by its consultants, the Board classified the Proposed Action as an Unlisted Action; and

WHEREAS, after further analysis of the Proposed Action, including completion of Part 1 of the Full Environmental Assessment by the District’s consultant Clark, Patterson and Lee, pursuant to Article 8 of the Environmental Conservation Law, Chapter 43-B of the Consolidated Laws of New York, as amended (the “SEQR Act”) and the corresponding regulations 6 NYCRR Part 617, the Proposed Action constitutes a Type I action; and

WHEREAS, the Board intends to declare itself Lead Agency and conduct a coordinated review of the Proposed Action with involved agencies; and

WHEREAS, potential involved and interested agencies have been identified with regard to the Proposed Action, as set forth in Exhibit “A” annexed hereto:

NOW, THEREFORE, BE IT RESOLVED, that the Pine Bush Central School District Board of Education hereby declares that:

The Proposed Action as defined herein is reclassified as a Type I Action;

The Board, through its consultant Clark Patterson Lee shall expeditiously circulate Part I of the full environmental assessment form to the other potential involved and interested agencies identified in Exhibit “A” annexed hereto; and

 Under the applicable standards of SEQRA 6 NYCRR Part 617.6, upon confirmation from the involved agencies that there is no objection to the Board being declared lead agent or the lapse of the 30 day time frame for the coordinated review of the action, whichever occurs first, the Board shall be declared the lead agency for the SEQRA coordinated review of the Proposed Action. 
 Dated: September 26, 2018        

5.   Presentation: Polaris University

Aaron Hopmayer, Pine Bush High School Principal will provide an informative presentation on Polaris  University with the assistance of a PowerPoint, demonstrating the district’s ongoing participation.

  *****     Public Participation     *****

6.   Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events will be announced Wednesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, October 9, 2018, 7:00 PM at Pine Bush High School
• Tuesday, October 23, 2018, 7:00 PM at Circleville Middle School

Upcoming Events:

• Thursday, September 27, 2018, 7:00 PM,  PBHS National Honor Society Induction Ceremony
• Tuesday, October 2, 2018, 4:30 PM to 6:30 PM,  MHSSC Workshop: Risk Assessment Factors; Location: Board Room of Newburgh Enlarged City School District

(If you are interested in attending, please advise Debbie June or Jayna McAteer ASAP)

• Wednesday, October 3, 2018, 7:00 PM, OCSBA Delegates’ Meeting at OF BOCES Admin. Conference Rm.
• MHSSC AWARDS FOR EXCELLENCE  Dinner/Reception, Thursday, October 18, 2018, 6 PM;  Anthony’s Pier 9 on Rt. 9W, New Windsor, NY

(If  you are interested in attending this year’s event to help honor and congratulate our recipients,  please RSVP to Debbie June or Jayna McAteer ASAP).

• NYSSBA’s 99th Annual Convention & Education Expo in New York, NY,    Thursday, October 25, 2018 through Saturday, October 27, 2018.

Old/New Business

REVIEW: NYSSBA Amendments and Rebuttals to Proposed Resolutions

IV.       Business & Finance

 1.    Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

*Claims Auditor’s Report covering Warrant # 0012 dated 8/28/2018 authorizing payments in the amount of $1,455,050.19

• Cafeteria Fund (6 checks 004644-004649)    $ 10,595.28
•  Crispell SAF (1 check 002254)  $ 350.00
• HS Activity Fund (3 checks 003686-003688) $4,797.75                         
•  Federal Fund (6 checks 002370-002375)   $21,338.85
• Capital Fund (4 checks 001722-001725)  $103,192.04                         
• General Fund (56 checks 054377 -054432)  $ 1,314,776.27

Total          $  1,455,050.19

 

*Claims Auditor’s Report covering Warrant # 0013 dated 9/7/2018 authorizing payments in the amount of $4,879,042.97

•  Cafeteria Fund (3 checks 004650-004652)  $  203.45                         
• HS Activity Fund (1 check 003689)  $ 183.50                         
• Federal Fund (5 checks 002376-002380) $ 94,006.88
• Capital Fund (5 checks 001726-001730) $ 795,568.61
• General Fund (56 checks 054433 -054488)   $ 3,988,899.18
• District Activity AC (1 check 004428)  $ 181.35

Total          $  4,879,042.97

 

 *Claims Auditor’s Report covering Warrant # 0014 dated 9/7/2018 payroll authorizing payments in the amount of $840,588.84

• Trust & Agency Acct. (6 checks 003722-003727)   $  840,588.84

Total          $ 840,588.84

 

 *Claims Auditor’s Report covering Warrant # 0015 dated 9/14/2018 check run authorizing payments in the amount of $993,866.37

•  Cafeteria Fund (2 checks 004653-004654)   $  228.20                         
• HS Activity Fund (1 check 003690) $ 1,475.00
• Trust and Agency (0 checks)   $ 330,492.50
• Federal Fund (4 checks 002381-002384)  $ 63,365.03
• Capital Fund (1 checks 001731) $  7,287.75
• General Fund (91 checks 054489 -054579)   $ 591,017.89

Total          $  993,866.37

 

*Claims Auditor’s Report covering Warrant # 0016 dated 9/14/2018 medicare reimbursement authorizing payments in the amount of $148,017.11

• General Fund (336 checks 054580-054915)  

Total          $  148,017.11

 

2.   District Treasurer’s Report

 Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Report for the period August 1, 2018 through August 31, 2018.

  ■             General Fund Reports: 

 Monthly Treasurer’s Reports / Transfers

 Budget Status

  ■             Monthly Treasurer’s Reports / Budget Status for:

 School Lunch Fund

 Capital Fund      

 Federal Fund

 ■             Monthly Treasurer’s Reports for:

 Trust & Agency Fund     

 District-wide Activity Fund

 Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School

  Expendable Trust Fund (Scholarships)

  Academy of Finance

   Human Services Academy

  Debt Service

3.            Authorization for Distribution of Petty Cash (2018-2019)

 Recommend the Board of Education authorize the distribution of Petty Cash for the 2018-2019 School year as follows:

 Building/Amount/Cook in Charge/Date

•  Pine Bush HS, $350.00, Elizabeth McNamee, 9/5/2018
•  Circleville MS, $100.00, Juliana Tompkins, 9/4/2018
•  Crispell MS, $100.00, Donna Schneider, 9/4/2018
•  E. J. Russell Elementary, $60.00, Deborah Goebel, 9/4/2018
•  Pine Bush Elementary, $60.00, Susan Marrocco, 9/4/2018
•   Circleville Elementary, $60.00, Andrea Lopez, 9/4/2018
•   Pakanasink Elementary, $60.00, Kerry Reeves, $9/4/2018

 TOTAL: $790.00

4.    Approval of Property Tax Refund / Correction of Error

Recommend the Board of Education authorize the following correction of error:

Town:    Town of Shawangunk

SBL:       99.3-2-31.112

Owner:   Anne O’Dell

                  310 Brimstone Hill Road

                   Pine Bush, NY 12566  

 According to documentation received on September 20, 2018, this parcel owner is owed a school tax refund due to an error by the Town of Shawangunk tax assessor. The Basic STAR exemption should have been applied but was removed in error. With your approval, a refund of $724.00 will be applied to the current tax bill.

 Town:     Town of Shawangunk

   SBL:   99.1-1-7.210

   Owner:     Gerald & Ruth Miller      

According to documentation received on September 20, 2018, this parcel owner is owed a school tax refund due to an error by the Town of Shawangunk tax assessor. The Basic STAR exemption and the Combat Veteran credit should have been applied but was removed in error. With your approval, a refund of $724.00 for the Basic Star will be applied to the current tax bill and an assessment reduction of $4,200 will be applied to the total Taxable Value to reflect the Combat Veteran exemption.   

 

        *****     Public Participation     *****

V.  Consideration of Executive Session

VI.          Adjournment