BOARD OF EDUCATION
REGULAR MEETING
Tuesday, May 28, 2019 at Circleville MS
Consideration of Executive Session at CVMS 6:15 PM
Regular Session 7:00 PM
AGENDA – REVISED
I. Call to Order 6:15 PM
Consideration of Executive Session 6:15 PM
RE: Board Communication and a Particular Personnel Matter
Anticipate Reconvening to Regular Session 7:00PM
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent
1. Certification of Official Results of May 21, 2019 Annual Meeting (Budget Vote & Election)
2. Consent Agenda
- Recognition of Tenure Recipients — Brief Recess
3. Approval of MOA with PBTA
4. Approval of CSE/CPSE Placement Recommendations
5. Presentation: Verizon Wireless re: Cell Tower
***** Public Participation *****
6. Approval of Amended Policies for Second Reading/Adoption
- Amended Policy 7132 – Non-Resident Students
- Amended Policy 6410 – Staff Acceptable Use Policy
7. Approval to Abolish Policy 6411 – Use of Email in the School District
8. Upcoming Meetings/Events, Old/New Business, Updates
9. Consideration of Date for Board Organizational Meeting
IV. Business & Finance
1. Claims Auditor’s Reports – Acknowledge Receipt and Acceptance
2. Approval To Utilize Orange-Ulster BOCES for the Purchase of Network Printers
3. District Treasurer’s Report
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – May 28, 2019
AGENDA
I. Call to Order 6:15 PM
Consideration of Executive Session at DO 6:15 PM
RE: Board Communication and a Particular Personnel Matter
Anticipate Regular Session 7:00 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the May 14, 2019, regular meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent
1. Certification of Official Results of the May 21, 2019 Annual District Meeting (Budget Vote & Election of Board Members)
- The Board of Education will be asked to acknowledge receipt and acceptance certifying the following official results of the May 21, 2019 Annual District Meeting (Budget Proposition 2019-2020, Bond Proposition #1 (School Buildings) , Bond Proposition #2 Contingent Proposal (Athletics) and Election of three (3) members to the Board of Education at large (for three-year terms), as submitted.
BUDGET PROPOSITION (2019 – 2020 School Year)
RESOLVED, that the proposed Pine Bush Central School District Budget for the 2019-2020 school year in the amount of $118,775,551 be approved and the Board of Education of said school district be authorized to levy the necessary tax therefore.
BOND PROPOSITION #1: Capital Improvement Project Base Proposal 2019 – School Buildings
RESOLVED: (a) That the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct improvements and alterations to all District school buildings and sites (the “Project”), substantially as described in the plan entitled “Capital Improvement Project Proposal 2019” prepared for the District by Clark Patterson Lee, and to expend $44,875,000 therefor; (b) that $7,500,000 currently on-hand in the District’s Capital Reserve Fund, heretofore approved by the voters of the District at the May 15, 2018 Annual District Meeting and Election, is hereby authorized to be expended to pay a portion of the cost of the Project, and such expenditure is hereby approved; (c) that a tax is hereby voted in the amount of not to exceed $37,375,000 to pay the balance of the cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education; and that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $37,375,000, and a tax is hereby authorized to pay the principal of and interest on such bonds and (d) that additional moneys in the Fund, if available, aggregating not to exceed $12,500,000, are hereby authorized to be expended to pay a portion of the cost of the Project, and any such amounts so expended shall offset a like amount of the taxes and/or bonds herein authorized, and such expenditure is hereby approved.
BOND PROPOSITION #2: Capital Improvement Project Contingent Proposal 2019 – Athletics
RESOLVED: (a) THAT IN THE EVENT BOND PROPOSITION #1 IS APPROVED, the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct athletic and recreational improvements to various District school sites (the “Athletic Project”), substantially as described in the plan entitled “Capital Improvement Project Proposal 2019” prepared for the District by Clark Patterson Lee, and to expend $9,100,000 therefor; (b) that a tax is hereby voted in the amount of not to exceed $9,100,000 to pay the cost of the Athletic Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education; (c) that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $9,100,000, and a tax is hereby authorized to pay the principal of and interest on such bonds; and (d) that if this Bond Proposition #2 is approved, it shall become effective only in the event that Bond Proposition #1 is approved,
(Official Results of May 21, 2019 – Submitted as Separate Document)
2. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
3. Approval of MOA with PBTA
- Recommend the Board of Education approve the following resolution:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (pertaining to the schedule of the Special Education Department Chair) between the District and the Pine Bush Teachers Association (“PBTA”) dated March 22, 2019, as attached hereto; and
BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to Execute said agreement Between the District and the PBTA pursuant to the Memorandum of Agreement on file with the District
Clerk.
Date: May 28, 2019
4. Approval CSE/CPSE Placement Recommendations
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairpersons and reviewed by Trustee Greer, Jr.
5. Presentation by Verizon Wireless
- Representatives from Verizon Wireless will be in attendance to present to the Board of Education pertaining consideration of a cell phone tower on the south end of the district.
***** Public Participation *****
6. Approval of Amended Policies for Second Read/Adoption
- Amended Policy 7132 – Non-Resident Students
- Amended Policy 6410 – Staff Acceptable Use Policy
Recommend the Board of Education approve the following amended polices for a second reading/adoption:
*Amended Policy 7132 – Non Resident Students
*Amended Policy 6410 –Staff Acceptable Use Policy, noting newly amended policy 6410 entitled Staff Acceptable Use Policy will replace current policy 6410 entitled Staff Use of Computerized Information Resources and policy 6411 entitled Use of Email in the School District, which will be abolished.
7. Approval to Abolish Policy 6411 – Use of Email in the School District
- Recommend the Board of Education abolish Policy 6411 – Use of Email in the School District, now replaced by amended Policy 6410 (consolidation of Policies 6410 and 6411).
8. Upcoming Board Meetings, Events / Old, New Business / Updates
- Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Board Meetings:
Tuesday, June 11, 2019, 7:00 PM Pine Bush High School
- Recognition of Scholar Athletes
- Odyssey of the Mind
Tuesday, June 25, 2019, 7:00 PM Circleville Middle School
Outstanding Student Recognition Dinner
Wed., May 29, 5:30 PM at Kuhls Highland House, Middletown, NY
PBHS Top 30 Senior Recognition
Changed to Thursday, May 30, 2019, 5:00 PM in PBHS Library
PBHS Senior Scholarship Awards Ceremony
Changed to Thursday, May 30, 2019, 6:00 PM in PBHS Auditorium
F.A.M.E Senior Recital & Awards Ceremony
Changed to Monday, June 3, 2019, 6:00 PM, PBHS
Finance Academy Dinner, Monday June 3, 2019, 6:00 PM Eagles Nest
(Please RSVP to Debbie or Jayna if you would like to attend)
Crispell National Junior Honor Society Induction Ceremony
Tuesday, June 4, 2019, 7:00 PM, Crispell Middle School
OCSBA Annual Meeting & Dinner, Wednesday, June 5, 2019, 6:00 PM – 9:00 PM
- At Hickory Hill Golf Course, Warwick, NY
- Guest Speaker Inaudy Esposito, Exec. Director, Orange County Human Right Commission
- Educational Leadership – Focus on Diversity & Inclusiveness
- Regular Business Adoption of 2019-20 OCSBA Budget/and Officers
- ecognition of Retiring Board Members
CVMS National Junior Honor Society Induction Ceremony
- Thursday, June 6, 2019, 7:00 PM, CVMS
Upcoming Spring Concerts
- PAK: Thursday, May 30, 2019, 7:00 PM, CVMS
PBTA Retirement Dinner
- Friday, June 7, 2019, 6:00 PM at The Fountains at Wallkill Golf Club.
Current Moving Up Day Schedule:
- PBE Moving Up Ceremony
Friday, June 14, 2019, 9:45 AM at PBHS
- PAK Moving Up Ceremony
Friday, June 21, 2019, 9:30 AM at CVMS Auditorium
- EJR Moving Up Ceremony
Tuesday, June 18, 2019, 10:00 AM at EJR
- CES Moving Up Ceremony
Thursday, June 20, 2019, 9:30 AM at CES
- CVMS Moving Up Ceremony
Tuesday, June 25, 2019, 8:15 AM at CVMS
- Crispell Moving Up Ceremony
Tuesday, June 25, 2019, 12:00 noon, PBHS
BOCES CV-TECH Graduation
- Wednesday, June 19, 2019, 5:30 PM – 8:00 PM NY Stewart Int’l Airport
LAST DAY OF SCHOOL: Full Day for Staff / Half Day for Students
- Wednesday, June 26, 2019
PBHS Graduation Ceremony
- Friday June 28, 2019, 7:00 PM PBHS Football Field
All Night Graduation Party
- Friday, June 28, 2019, 10:30 PM at PBHS
Scheduled Summer Board Meetings:
Please see below summer meeting schedule, noting summer meetings are held at district office at 7 PM, unless posted otherwise. As in the past, we list our summer meetings with the exception of any retreats that may be scheduled in the future:
- July: Tuesday, July 9, 2019, 7 PM, Reorganization & Regular Meeting
- August: Tuesday, August 20, 2019, Regular Board Meeting
9. Consideration of Date for Board Organizational Meeting
The Re-Org Meeting is currently scheduled for July 9, 2019.
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following
Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0070 dated 5/02/2019 check run authorizing payments in the amount of $ 1,458,104.07
- Cafeteria Fund (9 checks 004850-004858) $ 10,531.91
- Crispell SAF (1 check 02290) $ 150.00
- HS Activity Fund (9 checks 003825-003833) $ 18,170.46
- Academy of Finance (1 check 0001615) $ 229.50
- Federal Fund (1 check 002446) $ 248.22
- Capital Fund (1 check 001766) $ 1,136.83
- General Fund (114 checks 057973-058086) $ 1,422,903.66
- District Activity AC (8 checks 004549-004556) $ 4,733.49
Total $ 1,458,104.07
Claims Auditor’s Report covering Warrant #0071 payroll dated 05/10/2019 payroll authorizing payments in the amount of $ 889,801.28
Trust & Agency Acct. (8 checks 003909-003916) $ 889,801.28
Total $ 889,801.28
2. APPROVAL TO UTILIZE ORANGE-ULSTER BOCES FOR THE PURCHASE OF NETWORK PRINTERS
- Recommend the Board of Education approve the following resolution:
Whereas, the Pine Bush Central School District wishes to purchase Network Printers; and Whereas, the District has arranged with Orange-Ulster Board of Cooperative Educational Services (BOCES) to purchase such equipment; and
Whereas, BOCES is providing this as a service to a public school district at the District’s request; and
Therefore, it is hereby resolved that:
1. The Superintendent of Schools is authorized to enter into an agreement with BOCES to provide an installment purchase agreement for network printers. This installment purchase agreement will be for an estimated principle amount of $31,236.10 and financed over 36 months at an approximate interest rate of 2.570%. The maintenance agreement is a pooled agreement for $732.60 including 226,500 b/w copies per month. Overage will be calculated on an annual basis at .00440 for b/w copies.
2. The District will be billed by BOCES.
Date: May 28, 2019
3. District Treasurer’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period April 1, 2019 through April 30, 2019
- General Fund Reports:
Monthly Treasurer’s Reports / Transfers
Budget Status
- Monthly Treasurer’s Reports / Budget Status for:
School Lunch Fund
Capital Fund
Federal Fund
- Monthly Treasurer’s Reports for:
Trust & Agency Fund
District-wide Activity Fund
Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
Expendable Trust Fund (Scholarships)
Academy of Finance
Human Services Academy
Debt Service
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment