BOARD OF EDUCATION REGULAR MEETING
This meeting can be viewed livestream at www.pinebushschools.org
Thursday, April 22, 2021
Circleville Middle School
Consideration of Executive Session 6:45 p.m.
Anticipate Reconvening to Regular Session 7:00 p.m.
AGENDA
I. Call to Order 6:45 p.m.
Consideration of Executive Session 6:45 p.m.
Discussion re: Contract Issue
Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of School
1. Board of Education Votes – followed by brief 5 min recess to call in results:
Approve/Disapprove Orange-Ulster BOCES 2021-2022 Administrative Budget
Election of Two (2) Orange-Ulster BOCES Board Members
(Brief 5 min. Recess to Call in Results)
2. Consent Agenda
3. CSE/CPSE Placement Recommendation
4. Return to More Learning Update
********Public Participation*********
5. Upcoming Board Meetings, Events / Old, New Business / Updates
IV. Business & Finance
1. Claims Auditor’s Reports
2. District Treasurers Report
3. Approval of Bid Award for Minimill for use in STEAM Education
4. Approval Orange-Ulster BOCES Cooperative Bid –Student Transportation
*******Public Participation*********
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – April 22, 2021
AGENDA
I. Call to Order 6:45 p.m.
Consideration of Executive Session 6:45 p.m.
Discussion: Contract Issue
Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the April 13, 2021 regular board meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Approval/Disapproval Orange-Ulster BOCES 2021-2022 Administrative Budget
The Board of Education will be asked to approve or disapprove the following resolution:
Orange-Ulster BOCES 2021-2022 Administrative Budget
RESOLVED, that the Pine Bush Central School District Board of Education cast its vote to approve the Orange-Ulster BOCES 2021-2022 Administrative Budget in the amount of $8,101,727 and that the District Clerk is hereby authorized to execute the certification of such vote and transmit such certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road,
Goshen, NY 10924 or sharleen.depew@ouboces.org .
(Roll Call Vote)
Election of Two (2) Orange-Ulster BOCES Board Members
There are two (2), three-year term vacancies on the Board of Cooperative Educational Services to be filled at the annual election to be held on April 22, 2021.
The Pine Bush CSD Board of Education will be asked to act on the following:
Pine Bush Central School District Board of Education may cast one vote for each vacancy to be filled in the election of two (2) members of the Orange-Ulster Board of Cooperative Educational Services, and that the District Clerk is hereby authorized to execute the certification of election and transmit
certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org.
The candidates are listed below with school district of residence.
1. Eugenia “Jean” Pavek [ ]
91 Springbrook Road
Port Jervis, NY 12771
Minisink Valley Central SD
2. Michael Bello [ ]
95 Space Drive
Hugenot, NY 12746
Port Jervis City SD
(Roll Call Vote)Followed by Brief 5 min. Recess will be taken to call in results to O-U BOCES
2. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda and addition to the Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
3. CSE and CPSE Placement Recommendation
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Graessle.
4. Return to More Learning Update
Superintendent Mains will give an update on Return to More Learning.
********** Public Participation*********
5. Upcoming Board Meetings, Events / Old, New Business / Updates
Our upcoming board meetings and events to be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7PM unless otherwise noted. Any changes will be posted on our District Website.
Regular Board Meetings:
- Tuesday, May 11, 2021, 7PM at Pine Bush High School
(School Budget Public Hearing on 2021-2022 Budget & Regular Meeting)
School Board Candidate Statements
Candidates running for a seat on the school board will be introduced at the May 11 meeting. Each candidate will be provided with approximately three (3) minutes to present their personal statement regarding their candidacy or the statement will be read into the record.
- Tuesday, May 25, 2021, 7PM at Circleville Middle School
- Tuesday, June 8, 2021, 7PM at Pine Bush High School
- Tuesday, June 22, 2021, 7PM at Circleville Middle School
- Gene Haas Innovation Center at Pine Bush High School Kick-Off Event
Tuesday, April 27, 2021 at Pine Bush High School
Event will be held outdoors near Technology area of the High School
10 a.m. – Tour and Demonstrations
11 a.m. – Official Renovation Kick-Off - Odyssey of the Mind Awards Ceremony and Recognition
Once again the Pine Bush Odyssey of the Mind teams did a superb job this year with all six teams who competed placing at the regional level. All competitions were virtual. The EJR team and Pine Bush High School Theatrical team finished first in their respective divisions and moved on to states.
EJR took first place at states and the PBHS Theatrical team came in second, sending them both to the world competition! The PBHS Theatrical also won the coveted Renatra Fusca Award for outstanding creativity. Senior Georgia Camacho, an Odyssey of the Mind team member for seven years, received
a $750 scholarship from the New York State Odyssey of the Mind Association. The worlds take place virtually in late May. There will be an awards ceremony and recognition for all of the Odyssey of the Mind teams on May 4, 2021 at 5 pm in the Pine Bush High School Cafeteria.
Other Important Information
Annual Budget Vote and Election – Tuesday, May 18, 2021
Polling Sites:
ELECTION DISTRICT NO. 1: Walker Valley Fire House
(Residents of the Towns of Gardiner and Shawangunk)
(Address: 3679 NY—52, Walker Valley, NY 12588)
ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1)
(Residents of the Towns of Crawford and Montgomery)
(Address: 2405 NY—52, Pine Bush, NY 12566)
ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church
(Residents of the Towns of Mt. Hope and Wallkill)
(Address: 890 Goshen Turnpike, Circleville, NY 10919)
ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg
(Residents of the Town of Mamakating)
(Address: 27-29 Mamakating Rd. Bloomingburg, NY 12721)
Old/New Business/Updates
Qualified voters can personally register at the District Office during regular office hours until May 6, 2021. In addition, personal registration will be conducted on May 6, 2021 between the hours of 4 p.m. and 8 p.m. at the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.
Absentee Ballot Applications are available on the District Website. Applications for ballots may not be submitted more than 30 days prior to the election. If the application is requesting the absentee ballot be mailed,the application must be received by the district clerk no later than 7 days before the election. Otherwise the application may be personally delivered to the district clerk not later than the day before the election. If you are qualified for absentee voting and issued an absentee ballot, the ballot itself must be received by the school district clerk by 5 p.m. on the day of the election in order
to be canvassed.
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant #0064 dated 03/31/2021 check run authorizing payments in the amount of $ 142,644.58
- Cafeteria Fund (1 check 005558) $ 42.41
- General Fund (28 checks 067267-067294) $ 142,483.17
- District Activity AC (1 check 005699) ___ $ 119.00
Total $ 142,644.58
Claims Auditor’s Report covering Warrant # 0065 dated 4/8/2021 check run authorizing payments in the amount of $ 847,960.39
- Cafeteria Fund (7 checks 005559-005565) $ 22,470.43
- HS Activity Fund (2 checks 004336-004337) $74.93
- Trust & Agency Acct. (0 checks) $15,642.69
- Federal Fund Acct. (14 checks 002566-002579) $104,365.00
- Capital Fund (1 check 001873) $162.00
- General Fund (43 checks 067295-067337) $705,128.34
- District Activity AC (1 check 005700) $117.00
Total $ 847,960.39
Claims Auditor’s Report covering Warrant # 0066 dated 4/9/2021 payroll authorizing payments in the amount of $ 812,922.06
- Trust & Agency Acct. (6 checks 004341-004346) 812,922.06
Total $ 812,922.06
Claims Auditor’s Report covering Warrant #0067 dated 4/15/2021 check run authorizing payments in the amount of $ 764,360.52
- Cafeteria Fund (11 checks 005567-005577) $ 35,646.64
- HS Activity Fund (2 checks 004338-004339) $522.00
- General Fund (60 checks 067340-067399) $727,241.88
- District Activity AC (1 check 005701) ___ $950.00
Total $ 764,360.52
2. District Treasurer’s Report
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period March 1, 2021 through March 31, 2021.
General Fund Reports:
- Monthly Treasurer’s Reports / Transfers
- Budget Status
Monthly Treasurer’s Reports / Budget Status for:
- School Lunch Fund
- Capital Fund
- Federal Fund
Monthly Treasurer’s Reports for:
- Trust & Agency Fund
- District-wide Activity Fund
- Student Activity Funds for: Pine Bush High School,
- Circleville Middle School and Crispell Middle School
- Expendable Trust Fund (Scholarships)
- Academy of Finance
- Human Services Academy
- Debt Service
3. Approval of Bid Award for Minimill for use in STEAM Education
Recommend the Board of Education award the bid for a new Minimill (CNC milling machine) to Allendale Machinery Systems, Inc. for a price of $32,855.75. No other bids were received.
4. Approval of Orange-Ulster BOCES Cooperative Bid- Student Transportation
Recommend that the Board of Education approve the following resolution for adoption authorizing the Pine Bush Central School District to participate in the cooperative (BOCES-RFP-COOP-44-2017) with other school districts and Orange-Ulster BOCES for Student Transportation for the 2021-2022 school
year:
WHEREAS, Orange-Ulster BOCES (BOCES) issued a cooperative bid for studenttransportation services (BOCES RFP-COOP-44-2017), for student transportation for the 2017-2018 school year in accordance with the requirements of General Municipal Law §103; and
WHEREAS, the bids were opened for BOCES RFP-COOP-44-2017 on April 3, 2017 and subsequently reviewed by BOCES’ officials; and
WHEREAS, BOCES confirmed and awarded such bid to provide the aforementioned student transportation services to Quality Bus Service, LLC on May, 11, 2017; and
WHEREAS; it would be in the best interest of the Pine Bush Central School District to participate in the cooperative (BOCES-RFP-COOP-44-2017) with other school districts and Orange/Ulster BOCES for Student Transportation for the 2021-2022 school year as provided by New York Education Law Section (305) (14) and Section 156.12 of the Commissioner’s Regulations for Transportation of School Students under BOCES-RFP-COOP 44-2017; and
WHEREAS, the Pine Bush Central School District will participate in these cooperative student transportation services, for the 2021-2022 school year.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS;
1. That the Board of Education of the Pine Bush Central School District authorizes the District to participate in the cooperative contract for transportation services between Orange-Ulster BOCES and Quality Bus Service, LLC, for the period from July 1, 2021 through June 30, 2022, in accordance with the rates and terms of service referenced in BOCES RFP-COOP-44-2017;
2. During the 2021-2022 school year, the cost of transportation to and from all programs serviced by Quality Bus Service shall be in accordance with the rates and terms of services referenced in the COOPERATIVE RFP-COOP-44-2017.
3. During the 2021-2022 school year, no minimum charge will be applied for
monitor/attendants.
4. The Board President and/or Superintendent of Schools is authorized to execute all documentsin furtherance of this resolution, subject to attorney review.
********** Public Participation**********
V. Consideration of Executive Session
VI. Adjournment