BOARD OF EDUCATION 

REGULAR MEETING

Tuesday, April 9, 2019 at Pine Bush High School               

Consideration of Executive Session           6:30 p.m.

Regular Session – Pine Bush High School Cafeteria    7:00 p.m.

AGENDA

I.   Call to Order                                    6:30 p.m.

                Consideration of Executive Session    6:30 p.m.

                Discussion re: Board Operations and Personnel Matter

                Anticipate Reconvening Regular Session     7:00 p.m.

 

II.            Approval of Minutes

 

III.           Reports, Recommendations of the Superintendent of Schools

                1.    Approval of Consent Agenda

                2.    CSE/CPSE Placement Recommendations

                3.    Presentation of Plan to Enhance Foreign Language

                4.    Final Budget Segment for 2019-2020

• Presentation of Proposed 2019-2020 Budget
• Board Feedback regarding Proposed Budget

 

     *****  Public Participation  *****

 

                5.    B.O.E. Budget Adoption and Approval of Wording for May 21, 2019 Ballot

                6.    B.O.E. Approval of Property Tax Report Card

                7.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

 IV.       Business & Finance

                1.    Claims Auditor’s Reports

                2.    Health & Welfare Services Contract

                3.    Approval /Orange-Ulster BOCES Cooperative Bid – Student Transportation 

                4.    Approval for Authorization of Withdrawal from Tax Certiorari Reserve Fund /Assessment

 

   *****     Public Participation     *****

 

     V.       Consideration of Executive Session

 

    VI.       Adjournment

 

MEMORANDUM Accompanying Board Agenda – April 9, 2019

AGENDA             

I.             Call to Order             6:30  p.m.

                Consideration of Executive Session      6:30  p.m.

                Discussion re:  Board Operations and Personnel Matter

                Anticipate Reconvening Regular Session   7:00 p.m.

 

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the March 26, 2019 regular board meeting as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:

A)           Resignations

                Instructional

 Recommend the Board of Education accept resignation of Patricia Herlihy, for the purpose of retirement, from her position as a 1.0 FTE Social Worker, effective at the close of business on June 30, 2019.  Trish has been with the district since 9/1999, with her most recent assignment at Circleville Middle School.

Recommend the Board of Education accept the resignation of Lynda Rogers-Seeley, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Special Education, effective at the close of business on June 30, 2019. Lynda has been with the district since 10/1996, with her most recent assignment at Pine Bush Elementary School.

Recommend the Board of Education accept the resignation of Deborah Wallace, for the purpose of retirement, from her position as a 1.0 FTE Teacher- Elementary, effective at the close of business on June 30, 2019. Deb has been with the district since 9/1996, with her most recent assignment at Pine Bush Elementary School.

Recommend the Board of Education accept the resignation of William Smith, for the purpose of retirement, from his position as a 1.00 FTE Teacher-Social Studies Secondary, effective at the close of business on June 30, 2019. Bill has been with the district since 9/1989, with his most recent assignment at Pine Bush High School.

Recommend the Board of Education accept the resignation of Maria Dowd, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Spanish Secondary, effective at the close of business on June 30, 2019. Maria has been with the district since 9/1999, with her most recent assignment at Pine Bush High School.

Recommend the Board of Education accept the resignation of Becky Hill, for the purpose of retirement, from her position as a 1.0 FTE School Library Media Specialist, effective at the close of business on June 30, 2019. Becky has been with the district since 9/1986, with her most recent assignment at Circleville Middle School.

Recommend the Board of Education accept the resignation of Barbara Arwe, for the purpose of retirement, from her position as a 6.0 hours/day Teaching Assistant, effective at the close of business on June 30, 2019.  Barbara has been with the district since 9/1993, with her most recent assignment at Pine Bush Elementary School.

Recommend the Board of Education accept the resignation of Colleen Hasbrouck, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Special Education, effective at the close of business on June 30, 2019.  Colleen has been with the district since 12/1990, with her most recent assignment at Circleville Middle School.

Recommend the Board of Education accept the resignation of Stacey Szymczak, for the purpose of retirement, from her position as a 1.0 FTE Teacher-English Secondary, effective at the close of business on June 30, 2019. Stacey has been with the district since 9/1987, with her most recent assignment at Circleville Middle School.

Recommend the Board of Education accept the resignation of Nancy DiGasso, for the purpose of retirement, from her position as a 1.0 FTE Teacher-English Secondary, effective at the close of business on June 30, 2019. Nancy has been with the district since 9/1988, with her most recent assignment at Pine Bush High School.

Recommend the Board of Education accept the resignation of John Scesa, for the purpose of retirement, from his position as a 1.00 FTE Teacher-Physical Education Secondary, effective at the close of business on June 30, 2019.  John has been with the district since 9/1986, with his most recent assignment at Pine Bush High School.

 

Non-Instructional

Recommend the Board of Education accept the resignation of Marisa Habeck, for the purpose of retirement, from her position as a  12 Month/Year Typist effective at the close of business on September 30, 2019. Marisa has been with the district since 9/1995, with her most recent assignment with Operations and Maintenance.

 

B)            Appointments

                Non-Instructional

Recommend the Board of Education approve the probationary appointment of Marie McSharry-Acker  as a full-time 12 month/year Typist effective April 17, 2019, at an annual salary as per contract (pro rated), noting she is certified for such appointment through the Orange County Department of Human Resources. Marie is able to fill this position due to the resignation of S. Badillo. Her assignment for the remainder of the 2018-19 school year will be at Circleville Elementary School.

                  Sixth-Period Assignment

Recommend the Board of Education approve the appointment of the following instructional staff members teaching a sixth period/additional teaching assignment effective April 1, 2019 through May 10, 2019 at an annual contractual stipend as per contract:

• Michael Ciarelli (PHBS Math)
• Rebecca Gruver (PBHS Math)
• Kelly Issa (PBHS Math)
• Jane Morton (PBHS Math)
• Christina Tudisco (PBHS Math)

 

                Compensation Pertaining to Annual District Meetings  

                (Budget Vote and Election of Board Members)

Recommend the Board of Education approve the amended rate of pay pertaining to the following individual positions related to our Annual District Meetings (Budget Vote and Election of Board Members), effective April 10, 2019:                  

• Table Inspectors: $225/day (increase of $25)

 (This rate coincides with that from the OC Board of Elections and is now competitive with other surrounding districts. The day of election polls are open from 6 AM to 9 PM, therefore, those working arrive by 5:15 AM to close/completion.)

FYI: The following were updated and approved on 2/27/2018)

• Chief Inspectors (a.k.a. Poll Site Coordinator) and Machine Inspectors: $250/day
• Bd of Registrars Mtg./ Pre-Vote Mtgs./Site 1 Attendant:  Minimum Wage
• District-wide Machine Technician /Consultant. (As per agreed upon services on file with the district clerk)

 

                Continuing Education

Board approval for the appointment of the following instructors, assistants, counselors or lifeguards for continuing education courses for the 2018-2019 school year. All classes and salaries are contingent upon enrollment.

STUDENT NAME       CLASS/POSITION                                  PAY       

• Desiree Burgess         Lifeguard Learn to Swim           $11.50-$12.50/hour
• Cora Mance                  Lifeguard Learn to Swim            $11.50-$12.50/hour

 

                Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective April 10, 2019 (or as noted) at board approved per diem substitute rates:

• Joyce Depew
• Elizabeth Erck
• Ethel Finney
• Shelby Gillespie
• Samantha McKillop
• Joshua O’Connell
• Taleeya Parker
• Sharon Thiers
• Dacia Urban
• Katelynn Vyas
• Jared Wentrick

 

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

 

3.            Presentation of Plan to Enhance Foreign Language

Assistant Superintendent for Instruction Donna Geidel will provide a presentation on the district’s plan to enhance foreign language. A hard copy of the PowerPoint will be available for all.

 

4.            Final Budget Segment for 2019-2020

• Presentation of Proposed 2019-2020 Budget
• Board Feedback regarding Proposed Budget

 

             *****     Public Participation     *****

 

5.            B.O.E. Budget Adoption and Approval of Wording for May 21, 2019 Ballot

The Pine Bush CSD Board of Education will be asked to approve the 2019-2020 Budget and approve the following wording of the proposition to be presented to voters on May 21, 2019:                             

 

           RESOLVED, that the proposed Pine Bush Central School District Budget for the 2019-2020 school year in the amount of $ 118,775,551  be approved and the Board of Education of said school district be authorized to levy the necessary tax therefore.

 (ROLL CALL VOTE SHOULD BE TAKEN)

 

 6.            B.O.E. Approval of Property Tax Report Card                                                     

This year’s Property Tax Report Card will be presented to the board and public Tuesday evening. Following the presentation, upon recommendation of the Superintendent, the Pine Bush CSD Board of Education will be asked to approve the 2019 – 2020 Property Tax Report Card, based on the approved budget as submitted, with the adoption of the following resolution: 

 

      RESOLVED, that the Pine Bush Central School District Board of Education approve the 2019-2020 Property Tax Report Card as submitted.

 (ROLL CALL VOTE SHOULD BE TAKEN)  

 

7.            Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 Board Meetings:

• Thursday, April 25, 2019, 7:00 PM at Circleville Middle School

BOCES 2019-2020 Administrative Budget Approval/Disapproval

Election of BOCES Board Candidates

• Tuesday, May 14, 2019, 7:00 PM Pine Bush High School

SCHOOL BUDGET PUBLIC HEARING ON 2019-2020 BUDGET AND REGULAR BOARD MEETING

School Board Candidate Statements

Candidates running for a seat on the school board will be introduced at the May 14 meeting. Each candidate will be provided with approximately three (3) minutes to present their personal statement regarding their candidacy.

 

Other Important Dates

Petition packets are available at the District Office for anyone seeking School Board candidacy.

• Petition return date to the District Clerk is (no later than) Monday, April 22, 2019 at 5:00 PM.
• Tuesday, May 21, 2019, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM

                ELECTION DISTRICT NO. 1: Walker Valley Fire House

               (Residents of the Towns of Gardiner and Shawangunk)

                (Address: 3679 State Route 52, Walker Valley, NY   12588)

 

                ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1) (previously Pine Bush HS)

                (Residents of the Towns of Crawford and Montgomery)

                (Address: 2405 State Route 52, Pine Bush, NY   12566)

 

ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church (previously Circleville Elementary)

                (Residents of the Towns of Mt. Hope and Wallkill)

                (Address: 890 Goshen Turnpike, Circleville, NY   10919)

 

                ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg

                (Residents of the Town of Mamakating)

                (Address: 27-29 Mamakating Rd. Bloomingburg, NY   12721)

 

• Wednesday, June 5, 2019, OCSBA Annual Meeting & Dinner, 6:00 PM – 9:00 PM  at Hickory Hill Golf Course, Warwick, NY 

Guest Speaker Inaudy Esposito, Exec. Director, Orange County Human Right Commission

Educational Leadership – Focus on Diversity & Inclusiveness

Regular Business Adoption of 2019-20 OCSBA Budget/and Officers

Recognition of Retiring Board Members

 

                Old/New Business/Updates

                Voter Registration:

Qualified voters can personally register in any of the District school buildings during regular school hours until May 9, 2019. In addition, personal registration will be conducted on May 9, 2019 between the hours of 4 p.m. and 8 p.m. in the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0058 dated 3/8/2019 check run authorizing payments in the amount of $ 439,178.41

Cafeteria Fund (7 checks 004807-004813)       $      26,330.85

Crispell SAF (1 check 002274)   $   184.28

Trust & Agency Acct. (0 checks)    $  14,718.69

Federal Fund Acct. (1 check 002422)   $   18,033.90

General Fund (50 checks 057091 -057140)    $    378,092.60

 District Activity AC (4 checks 004504-004507)    $  1,818.09

                   Total    $      439,178.41

 

Claims Auditor’s Report covering Warrant # 0059 dated 3/15/2019 check run authorizing payments in the amount of $ 1,881,106.61

Cafeteria Fund (4 checks 004814-004817)      $    9,378.79

Crispell SAF (4 checks 002275-002278)    $   598.32         

 HS Activity Fund (3 checks 003779-003781)   $   2,671.44

Trust & Agency Acct. (1 check 003867)  $ 8,777.89         

CVMS Activity Fund (4 checks 001629-001632)   $  1,594.00

Capital Fund (1 check 001762)     $    5,929.95

General Fund (62 checks 057141 -057202)    $  1,849,790.72

District Activity AC (5 checks 004508-004512)    $  2,365.50

          Total                      $    1,881,106.61

 

Claims Auditor’s Report covering Warrant #0060 dated 03/15/2019 medicare reimbursement  authorizing payments in the amount of $ 159,226.62

General (350 checks 057203-0057552)     $   159,226.62

          Total                      $         159,226.62

 

Claims Auditor’s Report covering Warrant # 0061 dated 3/22/2019 check run authorizing payments in the amount of $ 2,031,924.70

 Cafeteria Fund (1 check 004818)          $   72.28

Crispell SAF (1 check 002279)    $  225.00

HS Activity Fund (13 checks 003782-003794)    $  3,452.29

Trust & Agency Acct. (0 checks)   $  546.25

CVMS Activity Fund (5 checks 001633-001637)     $  1,813.40

 Federal Fund Acct. (1 check 002423)      $  552.00                         

 Capital Fund (1 check 001763)     $   1,493.33

General Fund (71 checks 057553 -057623)   $   1,961,275.50

 District Activity AC (5 checks 004513-004517)     $  62,494.65

            Total                      $   2,031,924.70

 

 Claims Auditor’s Report covering Warrant #0062 dated 03/25/2019 payroll authorizing payments in the amount of $ 1,108,520.77

Trust & Agency Acct. (16 checks 003868-003883)         $  1,108,520.77

                   Total                      $      1,108,520.77

     2.      Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the Newburgh Enlarged City School District at a per student cost of $ 832.95. The contract covers 2 students who are Pine Bush residents attending a non-public school within the Newburgh Enlarged City School District for a total contract cost of $$1,665.90 (2 students have been verified.)

               FYI:  For the 2017-2018 school year, the district’s contract with Newburgh covered 2 students, at a per student cost of $ 783.72.

 

     3.      Approval /Orange-Ulster BOCES Cooperative Bid – Student Transportation

Recommend the Board of Education approve the following resolution for adoption authorizing Pine Bush Central School District to participate in the cooperative (BOCES-RFP-COOP-44-2017) with other school districts and Orange/Ulster BOCES for Student Transportation for the 2019-2020 school year:

WHEREAS, Orange-Ulster BOCES (BOCES) issued a cooperative bid for student transportation services (BOCES RFP-COOP-44-2017), for student transportation for the 2017- 2018 school year in accordance with the requirements of General Municipal Law §103; and

WHEREAS, the bids were opened for BOCES RFP-COOP-44-2017 on April 3, 2017 and subsequently reviewed by BOCES’ officials; and

WHEREAS, BOCES confirmed and awarded such bid to provide the aforementioned student transportation services to Quality Bus Service, LLC on May, 11, 2017; and

WHEREAS, it would be in the best interest of the Pine Bush Central School District to participate in the cooperative (BOCES-RFP-COOP-44-2017) with other school districts and Orange/Ulster BOCES for Student Transportation for the 2019-2020 school year as provided by New York Education Law Section (305) (14) and Section 156.12 of the Commissioner’s Regulations for Transportation of School Students under BOCES-RFP-COOP 44-2017; and

WHEREAS, Pine Bush Central School District will participate in these cooperative student transportation services, for the 2019-2020 school year.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS;

That the Board of Education of the Pine Bush Central School District authorizes the District to participate in the cooperative contract for transportation services between Orange-Ulster BOCES and Quality Bus Service, LLC, for the period from July 1, 2019 through June 30, 2020, in accordance with the rates and terms of service referenced in BOCES RFP-COOP-44-2017;
 

• During the 2019 -2020 school year, the cost of transportation to and from all programs serviced by Quality Bus Service shall be in accordance with the rates and terms of services referenced in the COOPERATIVE RFP-COOP-44-2017.
• During the 2019-2020 school year, no minimum charge will be applied for monitor/attendants.
• The Board President and/or Superintendent of Schools is authorized to execute all documents in furtherance of this resolution, subject to attorney review.

Date: April 9, 2019

 

      4.   Approval for Authorization of Withdrawal from Tax Certiorari Reserve Fund     

 Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the following school tax years and is based on the lowering of the property assessment for each year.                                                                                                                                  

                Town of Mamakating

 Name       School year         S-B-L     Old Assessment     New Assessment Refund Amt.

Anthos Homes NY LLC    2017-2018            27.-1-79.7    $188,900.00               $160,230.00        $1,041.77

121 W. Nyack Rd, Ste 12

  Nanuet, NY 10954            2018-2019            27.-1-79.7    $188,900.00               $160,230.00        $1,054.36

                                                                                                                                                                Total Refund      $2,096.13

 

 *****     Public Participation     *****

 

V.         Consideration of Executive Session

 VI.        Adjournment