BOARD OF EDUCATION
REGULAR MEETING – REVISED
Tuesday, August 20, 2019
at District Office 5:45 PM
Consideration of Executive Session 5:45 PM
Anticipated Reconvening to Regular Session 7:00 PM
AGENDA
I. Call to Order 5:45 PM
Consideration of Executive Session 5:45 PM
RE: Particular Contracts, Litigation
Anticipate Reconvening to Regular Session 7:00 PM
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
2. Designation of 2019-2020 CSE & CPSE Committee Members
3. Approval of CSE / CPSE Recommendations
4. District’s Bi-Annual Special Education Summary
5. Presentation: Elementary Summer School Report
6. Presentation: Middle School Summer School Report
7. Presentation: Staffing Report
***** Public Participation *****
8. Approval of the 2019-2020 District-wide Safety Plan
9. Designation & Disposition of Surplus Equipment
10. Approval of Audit Committee Community Member
11. Approval of Overnight Trip Request
12. Upcoming Meetings, Events / Old, New Business / Updates
IV. Business & Finance
1. Claims Auditor’s Reports
2. District Treasurer’s Reports
3. Authorization for Funding – Terms & Conditions of Employment for School Athletic Trainer
4. Approval of 2019-2020 Tax Warrant
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – August 20, 2019
AGENDA
I. Call to Order 5:45 PM
Consideration of Executive Session 5:45 PM
RE: Particular Contracts, Litigation
Anticipate Reconvening to Regular Session 7:00 PM
II. Approval of Minutes
The Board of Education will be asked to approve the minutes of the July 30, 2019 Board Meeting and Retreat as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following revised consent agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. Designation of 2019-2020 CSE & CPSE Committee Members
The Board of Education will be asked to approve the designation of the following individuals as members of the Committee on Special Education (CSE) and Committee on Preschool Special Education (CPSE) for the 2019-2020 school year. (The special education teacher members of the CSE also serve as the special education teacher members of the CSE Subcommittee in their respective buildings. The school psychologists will continue to serve as Subcommittee Chairpersons in their respective buildings).
Committee on Special Education Members:
Chairperson(s):
- Terrilyn Cohn
- Rosemary Maninno
- Katie Hennessey
- Jessica Cirigliano
- Teresa Hatfield
- Shannon Hughes
- Paul Hutter
- Karen Lisa
- Sandra Mullarkey
School Psychologists/Subcommittee Chairpersons:
- Melissa Bertuccio
- Laurie Bush
- Jessica Cirigliano
- Shannon Hughes
- Teresa Hatfield
- Paul Hutter
- Huma Imtiaz
- Karen Lisa
- Sandra Mullarkey
- Nicole Smirnoff
Additional Committee on Special Education and Sub-committee members: All relevant district employed Related Service Providers, Special Education Teachers and Regular Education Teachers.
CSE & CPSE Parent Members:
- Heidi Camacho
- Colleen Hasbrouck
- Wendy Landolina
- Lisa Nathan
Committee on Preschool Special Education Members:
Chairperson:
- Terrilyn Cohn
- Rosemary Mannino
- Katie Hennessey
- Teresa Hatfield
- Karen Lisa
CPSE Special Education Teachers:
District Employed Elementary School Teachers
- Lynda Seeley
CPSE General Education Teacher:
- Ernie Martin
- Karyn Schoeber
- Lynda Seeley
Additional CPSE Members:
- a professional who participated in the evaluation of the child;
- a certified or licensed professional designated by the agency charged with the responsibility of the child in the birth-to-two system, if any;
- the county may appoint a certified or licensed professional to be a member of the Committee on Preschool Special Education.
Special programs will continue to keep the Board of Education informed as to any additions and/or deletions which may alter the above committees.
3. Approval of CSE & CPSE Placement Recommendations
Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Johnson.
4. District’s Bi-Annual Special Education Summary
Terrilyn Cohn, Director of Special Programs, will be in attendance Tuesday evening to present a bi-annual summary report of the CSE & CPSE placements and program numbers, as well as 504 update.
5. Presentation: Elementary Summer School Report
The Assistant Elementary Principals will present a report on our Elementary Summer School Program. A PowerPoint presentation will be included.
6. Presentation: Middle Summer School Report
Assistant Principals Seth Siegel and Chris Mummery (summer school administrators) will present a PowerPoint report on Middle Summer School.
7. Presentation: 2019-2020 Staffing Report
The 2019-2020 Staffing Report, will be presented by Assistant Superintendent Donna Geidel (on behalf of Executive Director of Human Resource, Ryan Reed). The report presented consists of two (2) components:
- A chart providing a comparison of teacher/administrative staffing counts by tenure areas and buildings for the 2018-2019 and 2019-2020 school years; and,
- a narrative report that provides the rationale for each increase and/or decrease within the specific tenure areas.
***** Public Participation *****
8. Approval of the 2019-2020 District-wide Safety Plan
Recommend the Board of Education acknowledge receipt and acceptance of the District-wide School Safety Plan for the 2019-2020 school year, as reviewed and submitted by the District’s Health, Safety, and Wellness Committee.
9. Designation & Disposition of Surplus Equipment
Recommend the Board of Education designate and approve disposition of the following surplus equipment:
The following surplus equipment as submitted at the request of Lisa Hankinson, Circleville Middle School Principal, in outdated and irreparable condition, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books submitted under the direction of Michael Pacella , Assistant Superintendent for Business.
- Dispose of two scroll saws from room 24 at CVMS
- Rockwell Equipment Scroll Saws- #1 PBCSD- 021230 and #2 PBCSD- 021231
10. Approval of Audit Committee Community Member
Recommend the Board of Education appoint the following individual to fill the open community member seat on the Audit Committee beginning the 2019-2020 school year, as per the recommendation of the Audit Committee, per their meeting of August 12, 2019:
- Tasha Butler
11. Approval of Overnight Trip Request
Recommend the Board of Education approve the following overnight trip request:
- Overnight trip request submitted by freshman class advisors Christina Tudisco and Assistant Principal Brian Miros on behalf of the PBHS Freshmen Class to travel to Boston, MA. The trip is scheduled for Thursday, May 14, 2020 through Friday, May 15, 2020. Approximately 150-200 students and 20
chaperones plan to attend, providing a 10:1 student/chaperone ratio. The approximate per student cost is $450.00. This trip is a tour set up by Carr’s Holidays, with transportation inclusive.
(All applicable documentation is included for your review.)
12. Upcoming Board Meetings, Events / Old, New Business / Updates
Our upcoming board meetings and events should be announced Tuesday evening.
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, September 10, 2019, 7:00 PM at Pine Bush High School
- Tuesday, September 24, 2019, 7:00 PM at Circleville Middle School
Other District Meetings:
- September 23, 2019, 5:00 PM at District Office Audit Committee Mtg.
Upcoming Events:
- Thursday, August 22, 2019, 6:30 PM, Freshman Orientation Pine Bush HS
- Wednesday, August 28, 2019, 9:00 AM, 6th Grade Orientation at Circleville MS
- Wednesday, August 28, 2019, beginning approx. 8:30 AM-8:45 AM (after New Teacher Welcome)
- Wednesday, August 28, 2019, 3:00 PM, 6th Grade Orientation at Crispell MS
- Tuesday September 2, 2019, Labor Day – School Closed
- Tuesday September 3, 2019, First Day of School for Staff
7:30 AM, Continental Breakfast Cafeteria followed by
8:00 AM, Opening Convocation in Pine Bush HS High School Auditorium
Board members are invited to attend, if available to do so.
- Wednesday, September 4, 2019, First Day of School for Students
- Wednesday, September 4, 2019, 7:00 PM
OCSBA Delegates’ Meeting at OU BOCES Admin. Conference Rm.
- Friday, September 6, 2019, First Day of School for Pre-K Students
IV. Business & Finance
1. Claims Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant #0090 dated 6/28/19 check run, authorizing payments in the amount of $ 1,548,506.85
- Cafeteria Fund (6 checks 004896-004901) $ 38,785.80
- Crispell SAF (2 check 002301-002302) $1,430.00
- HS Activity Fund (4checks 003885-003888) $ 572.00
- CVMS Activity Fund Acct.(2 checks 001648-001649) $ 438.43
- Capital Fund (3 checks 001774-001776) $ 22,702.03
- General Fund (78 checks 059023-059100) $ 1,453,655.27
- District Activity AC (6 checks 004650-004655) $ 30,923.32
Total $ 1,548,506.85
Claims Auditor’s Report covering Warrant #0001 dated 07/10/19, payroll, authorizing payments in the amount of $ 191,431.30
- Trust & Agency Acct (4 checks 003956-003959) $ 191,431.30
Total $ 191,431.30
Claims Auditor’s Report covering Warrant #0002 dated 7/11/2019 check run authorizing payments in the amount of $ 1,476.10
- Cafeteria Fund (13 checks 004902-004914) $ 47,266.84
- General Fund (75 checks 059101-059175) $ 1,514,209.26 Total $ 1,561,476.10
Claims Auditor’s Report covering Warrant #0003 dated 07/15/19, payroll buyback, authorizing payments in the amount of $ 86,122.30
- Trust & Agency Acct (0 checks) $ 86,122.30
Total $ 86,122.30
Claims Auditor’s Report covering Warrant #0004 dated 07/15/19, payroll buyback #2, authorizing payments in the amount of $ 7,802.91
- Trust & Agency Acct. (0 checks) $ 7,802.91
Total $ 7,802.91
Claims Auditor’s Report covering Warrant #0005 dated 7/17/19 check run, authorizing payments in the amount of $ 1,438,389.44
- Cafeteria Fund (19 checks 004915-004933) $ 444.80
- Crispell SAF (2 check 002303-002304) $ 1,613.89
- HS Activity Fund (6 checks 003890-003895) $ 2,121.06
- Trust & Agency Acct. (1 check 003960) $ 511.50
- CVMS Activity Fund Acct. (1 checks 001651) $ 4,119.96
- Federal Fund Acct (2 checks 002452-002453) $ 5,479.45
- Capital Fund (4 checks 001777-001780) $ 296,274.90
- General Fund (74 checks 059177-059250) $ 1,125,899.49
- District Activity AC (2 checks 004656-004657) $ 1,924.39
Total $ 1,438,389.44
Claims Auditor’s Report covering Warrant #0006 dated 07/25/19, payroll, authorizing payments in the amount of $ 296,106.11.
- Trust & Agency Acct. (4 checks 003961-003964) $ 296,106.11
Total $ 296,106.11
Claims Auditor’s Report covering Warrant #0007 dated 7/25/19 check run, authorizing payments in the amount of $ 1,649,586.08
- Cafeteria Fund (6 checks 004934-004939) $ 6,883.71
- Federal Fund Acct (2 checks 002454-002455) $ 1,670.00
- General Fund (87 checks 059251-059337) $ 1,641,032.37
Total $ 1,649,586.08
Claims Auditor’s Report covering Warrant #0008 dated 8/1/19 check run, authorizing payments in the amount of $ 2,083,691.97
- Cafeteria Fund (5 checks 004940-004944) $ 1,488.11
- Crispell SAF (2 check 002305-002306) $ 157.45
- Trust & Agency Acct. (0 checks) $ 18,282.67
- Federal Fund Acct (1 check 002456) $ 963.00
- General Fund (57 checks 059338-059394) $ 2,060,834.38
- District Activity AC (4 checks 004658-004661) $ 1,966.36
Total $ 2,083,691.97
Claims Auditor’s Report covering Warrant #0009 dated 08/8/19, payroll, authorizing payments in the amount of $ 211,498.22
- Trust & Agency Acct. (4 checks 003965-003968) $ 211,498.22
Total $ 211,498.22
Claims Auditor’s Report covering Warrant #0010 dated 8/8/19 check run, authorizing payments in the amount of $ 343,041.23
- Cafeteria Fund (1 check 004945) $ 522.86
- Federal Fund Acct (1 check 002457) $ 2,658.00
- General Fund (77 checks 059395-059471) $ 336,776.61
- District Activity AC (1 checks 004662) $ 3,083.76
Total $ 343,041.23
2. District Treasurer’s Report
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Report for the periods of June 1, 2019 through June 30, 2019.
General Fund Reports:
Monthly Treasurer’s Reports / Transfers
Budget Status
Monthly Treasurer’s Reports / Budget Status for:
- School Lunch Fund
- Capital Fund
- Federal Fund
Monthly Treasurer’s Reports for:
- Trust & Agency Fund
- District-wide Activity Fund
- Student Activity Funds for: Pine Bush High School,
- Circleville Middle School and Crispell Middle School
- Expendable Trust Fund (Scholarships)
- Academy of Finance
- Human Services Academy
- Debt Service
3. Authorization for Funding – Terms & Conditions of Employment for School Athletic Trainer
Recommend the Board of Education authorize the funding for the Terms & Conditions of Employment between the Pine Bush Central School District and the School Athletic Trainer, noting the agreement covers the period on or about August 1, 2019 through June 30, 2022.
4. Approval of 2019-2020 Tax Warrant
Recommend the Board of Education approve the adoption the following resolution, authorizing the 2019-2020 School Tax Warrant:
BE IT RESOLVED, that the Pine Bush Central School District Board of Education authorize the 2019-2020 School Tax Warrant in the amount of $60,054,950 and, further, that the Warrant be attached to the tax list. The 2019-2020 School Tax Warrant shall be issued for the period September 1, 2019 through November 2, 2019.
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment