Date: December 11, 2018

Board of Education  

REGULAR MEETING at Pine Bush High School

 

Members Present:

• Lloyd Greer, President
• Gretchen Meier, Vice President
• Kristin Graessle (attended exec.session only via teleconference)
• Kristi Kheiralla
• Cara Robertson
• Ross Tompkins

Members Absent:

• Kristin Graessle (absent for reg. session)
• Dori Johnson

Others Present:    

• Tim Mains, Superintendent of Schools
• Donna Geidel, Assistant Superintendent for Instruction
• Michael Pacella, Assistant Superintendent for Business
• Terrilyn Cohn, Director of Special Programs (portion of executive session)
• Deborah June, District Clerk
• Approximately 15 residents/students/staff members

Call to Order

The meeting was called to order by President Greer with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education open the regular meeting at approximately 6:10 PM.

YES – 6  NO – 0    MOTION CARRIED

Consideration of Executive Session

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education adjourn to executive session at approximately 6:11 PM regarding Litigation and Particular Personnel Matter

YES – 6  NO – 0    MOTION CARRIED

MOVED by Trustee Robertson, second by Trustee Meier that the Board of Education adjourn from executive session at approximately 7:03 PM.

YES – 6  NO – 0    MOTION CARRIED

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education return to public session at approximately 7:09 PM.

YES – 5  NO – 0    MOTION CARRIED

Welcome and Pledge of Allegiance

The Board of Education resumed the regular meeting noting the time at approx. 7:09 PM. President Greer welcomed those in attendance and requested all stand for the Pledge of Allegiance.

Approval of Minutes

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education approve the minutes from the November 27, 2018 regular board meeting as submitted by the District Clerk.

YES – 5  NO – 0    MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

• Certification of Official Results of December 6, 2018 Special District Meeting (Bond Proposition)

MOVED by Trustee Robertson, second by Trustee Meier, that the Board of Education acknowledge receipt and acceptance certifying the official results of the December 6, 2018 Special District Meeting (Bond Proposition) submitted that evening:

Bond Proposition

RESOLVED: (a) That the Board of Education of Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct improvements and alterations to all District school buildings and sites (the “Project”), and to expend therefor an amount not to exceed $76,700,000;  (b) that $7,500,000 currently on-hand in the District’s Capital Reserve Fund, heretofore approved by the voters of the District at the May 15, 2018 Annual District Meeting and Election (the “Fund”), is hereby authorized to be expended to pay a portion of the cost of the Project, and such expenditure is hereby approved; (c) that a tax is hereby voted in the amount of not to exceed $69,200,000 to finance the balance of the cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by said Board of Education; and that in anticipation of said tax, bonds of the District are hereby authorized to be issued in the aggregate principal amount of not to exceed $69,200,000 and a tax is hereby voted to pay the interest on said bonds as the same shall become due and payable; and (d) that additional moneys in the Fund, if available, aggregating not to exceed $12,500,000, are hereby authorized to be expended to pay a portion of the cost of the Project, and any such amounts so expended shall offset a like amount of the taxes and/or bonds herein authorized, and such expenditure is hereby approved.

Pine Bush CSD Certification of Official Results
December 6, 2018
SPECIAL DISTRICT MEETING

Bond Proposition                                                                YES                          NO

Walker Valley Fire House                                                 121                           277
(Gardiner &Shawangunk)
      
Pine Bush High School
(Crawford & Montgomery)                                             265                          357

Circleville Elementary School                                       147                            126
(Mt.Hope & Wallkill)
       
Bloomingburg Town Park                                                 70                            126
(Mamakating)
         
(2)Verified and Counted Affidavit Paper Ballots                                            2

TOTALS                                                                                    603                            888

YES – 5  NO – 0    MOTION CARRIED

Roll Call Vote:

C. Robertson Yes
G. Meier Yes
K. Kheiralla Yes
L. Greer, Jr.    Yes
R. Tompkins Yes

Consent Agenda

MOVED by Trustee Robertson, second by Trustee Meier that the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:

Resignations

Instructional

Denise Mercurio, resignation from her position as a 6.5 hours/day Teaching Assistant effective at the close of business December 21, 2018.

Non-Instructional

Kim Derry, resignation from her position as a 6.0 hours/day School Monitor effective at the close of business December 07, 2018.

Cimarron Neeld, resignation from her position as a  6.5 hours/day Food Service Helper effective at the close of business December 11, 2018.   

Christopher Palinkas, resignation, for the purpose of retirement, from his position as a  1.00 FTE Maintenance Worker, effective at the close of business January 11, 2019.

Appointments

Instructional

Samantha Alfieri, who holds a Teaching Assistant Level I certificate, be appointed on probation as a part time, non-tenure bearing, 6.75 Hour/Day Teaching Assistant effective  December 12, 2018, salary as per contract (pro-rated).

Non-Instructional

Cimarron Neeld, probationary appointment as a 7.0 Hours/Day, 10-month Assistant Cook, effective December 12, 2018 salary as per contract (pro-rated).

Remedial After School Program – Regents Boot Camp / Physical Education

Board approval for the temporary appointment of the following instructional staff for 2.5 hours/day, Monday – Thursday (2:30 p.m. to 5:00 p.m), for Regents Boot Camp at Pine Bush High School in the 2018-2019 school year, effective January 7 -17, 2019 salary as per contract / rate of $35/hour:

Pine Bush High School

• Judie Flint English
• Neil Lisberg US History
• Alicia Parker CC Algebra  (one session /.5)
• Samantha Fiala CC Algebra   (one session /.5)
• Charlene Webster Global Studies (one session /.5)
• Brittany Langlitz Living Environment

Interscholastic

Board approval for the following interscholastic winter coaching  appointment for the 2018-2019 school year at the appropriate interscholastic stipend:

Girls Basketball:

Lisa Bouffard, Volunteer/Unpaid Coach

Supervision

Board approval the following additional school personnel for supervision duties in connection with winter and spring sporting events during the 2018-2019 school year, salary as per contract, effective December 12, 2018 or as indicated:

• Angelina Jadrossich
• Michael Reineke (effective 12/6/2018)
• Scott Van Pelt
• Linda Westerfield

Continuing Education

Board approval of the following positions for instructors for continuing education courses for the 2018-2019 school year. All classes and salaries are contingent upon enrollment.

INSTRUCTOR NAME                           CLASS/POSITION                             PAY   

Elizabeth Arlotta Valdez Girls Basketball / Field Hockey     $20-$40/student

Michelle Bouffard                          Girls Basketball                         $20-$40/student

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective December 12, 2018 at board approved per diem substitutes rates:

• Kim Derry
• Meghan Hennig
• Tracy Pagan

YES – 5  NO – 0    MOTION CARRIED

(Board member offered congratulations to Chris Palinkas on his retirement and thanks for his many years of service).

CSE and CPSE Placement Recommendation

MOVED by Trustee Robertson, second by Trustee Meier that the Board of Education approve all IEPs Of The Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

YES – 5  NO – 0    MOTION CARRIED

Presentation: Update Professional Development/Strategic Plan

Assistant Superintendent Donna Geidel provided an update on the Professional Development Plan and the integral role it plays in the District’s  Strategic Plan. A PowerPoint was be provided that evening entitled “Connecting the PBCSD Professional Development Plan to The Strategic Plan.” Some of the highlights of the presentation included the following:

Summary of the 2018-2019 Professional Development Plan:

• Goal #1:  To raise student achievement in accordance with the NYS Next Generation Learning Standards in all content areas.
• Goal #2:  To create and maintain learning environments where students can achieve success.
• Goal #3: To establish professional learning communities to ensure that all classroom environments include instructional “best practices” to maximize learning potential.
• Goal #4:  To integrate technology to enhance learning, improve student achievement, and maximize student proficiency in utilizing up-to-date technology, as well as improving communication between parents and teachers.
• Goal #5:  To continue a mentor program to support new teachers and provide them with learning opportunities and access to instructional best practices focused on maximizing student achievement.
• Goal #6:  Develop effective collaboration with parents and community members in order to support student success.

The presentation continued with the following:

Strategic Plan Domains

• Cognitive Domain:  College and Career Ready
• Personal Domain:  Positive School Climate
• Relationship Domain:  Crucial Connection
• Systems Domain:  Maximize Resources

The presentation further continued reviewing the Professional Development Goals as they apply to the Strategic Plan Domain, with a further in-depth review of each goal /specific domain illustrating the specific plans, programs, and efforts currently in place district-wide.

In conclusion, Mrs. Geidel read the following quote of the Superintendent of Schools:

“This strategic plan is an outline, a road map for our journey to achieve what must be done to prepare our students to thrive in the very challenging world they will encounter once they leave us.  The plan is based on what we know today, realizing that we will learn more as we begin to implement it.  Like any journey, sometimes there may be a need for a detour.  That’s okay. We want to evolve the plan as we learn more about both our students and the processes we develop.”

Mrs. Geidel was thanked for her presentation.

Approval of 2018-2019 Professional Development Plan

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve the 2018-2019 Professional Development Plan as submitted.

YES – 5  NO – 0    MOTION CARRIED

Public Participation

President Greer opened the first public participation at approx. 7:34 PM requesting no personal references. The following comments/questions/concerns were raised:

Resident/former teacher expressed comments and concerns regarding instructional difference in education from the past to the present, with comments pertaining to No Place for Hate.
                                     

Approval of Overnight Trip Request

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve the Following overnight trip requests:

• Overnight trip request submitted by music teacher Ralph Wagner and acknowledged by Principal Aaron Hopmayer, on behalf of one high school music student to travel to Liverpool, NY to participate in the New York State Band Directors Association State-Wide Honors Band at the winter symposium. The trip is scheduled for Friday, March 1, 2019 through Sunday, March 3, 2019. There will be two students and one chaperone participating in the trip, providing a 2:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $290/student. The Music Guild provides a scholarship that will pay for the student cost.
• Overnight trip request submitted by music teacher Valerie George and acknowledged by Principal John Boyle, on behalf of two middle school music students to travel to Liverpool, NY to participate in the New York State Band Directors Association State-Wide Honors Band at the winter symposium. The trip is scheduled for Friday March 1, 2019 through Saturday, March 2, 2019. There will be two students and one chaperone participating in the trip, providing a 2:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $210/student. The student cost will be covered by the Crispell MS Student Fund Acct.

YES – 5  NO – 0    MOTION CARRIED

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, Jan. 8, 2019, 7 p.m. at Pine Bush HS School
• Tuesday, Jan. 22, 2019, 7 p.m. at Circleville Middle School

Important Change is Locations for February Regular Board Meetings:

• Tuesday, Feb. 12, 2019, 7 p.m. changed to Circleville Middle School
• Tuesday, Feb. 26, 2019, 7 p.m. changed to Pine Bush High School

Upcoming Events:

Winter Concerts:

• PBHS Winter Concert I

Wednesday, December 12, 2018 at 7:00 PM

Snow Date, Friday, December 14, 2018

• PBHS Winter Concert II

Thursday, December 13, 2018 at 7:00 PM

Snow Date, Friday, December 14, 2018

• EJR Winter Concert

Monday, December 17, 2018 at 7:00 PM at PBHS

Snow Date, Tuesday, December 18, 2018

• CES Winter Concert

Tuesday, December 18, 2018, 7:00 PM at CVMS

Snow Date, Wednesday, December 19, 2018

• Crispell MS Winter Concert

Wednesday, December 19, 2018

Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM

Snow Date, Thursday, December 20, 2018

• Winter Recess

December 24, 2018 through January 1, 2019 (School resumes January 2, 2019)

Old/New Business

Board member commented that the hand dryer in high school bathroom currently not working.

Board president provided an update from his recent trip to Minnesota pertaining Polaris and Indian Motorcycle and the hiring opportunities that will be available to assist students moving forward.

Superintendent briefly spoke about next steps moving forward pertaining the Facilities Modernization Plan, pending review of the exit polls.
 

Business & Finance

Approval of Consultant Services Contract — Zycron Industries

MOVED by Trustee Robertson, second by Trustee Kheiralla that the Board of Education approve an agreement with Zycron Industries beginning December 1, 2018 through June 30, 2020 , in accordance with the agreement on file with the District Clerk. The board further authorizes the Superintendent of Schools, Tim O. Mains or Assistant Superintendent of Schools, Michael Pacella, to sign said agreement on behalf of the district.

YES – 5  NO – 0    MOTION CARRIED

Claim Auditor’s Reports

MOVED by Trustee Robertson, second by Trustee Kheiralla that the Board of Education acknowledge receipt And acceptance of the following Claims Auditor’s Reports as submitted:  

Claims Auditor’s Report covering Warrant # 0032 dated 11/15/2018 authorizing payments in the amount of $ 1,103,694.38

Cafeteria Fund (7 checks 004725-004731) $ 3,037.97

Crispell SAF (1 check 002261)     $150.00

HS Activity Fund (2 checks 003721-003722)   $1,407.99

Federal Fund Acct. (1 check 002400)    $1,500.00

Capital Fund (1 check 001745)      $287.14

General Fund (68 checks 055609 -055676)        $1,094,707.53

District Activity AC (3 checks 004461-004463)     $2,603.75

Total $          1,103,694.38

Claims Auditor’s Report covering Warrant #0033 dated 11/21/2018 payroll authorizing payments in the amount of $1,081,241.18

Trust & Agency Acct. (15 checks) $          1,081,241.18

Total $          1,081,241.18

Claims Auditor’s Report covering Warrant # 0034 dated 11/21/2018 authorizing payments in the amount of $ 241,331.69

Cafeteria Fund (5 checks 004732-004736) $ 11,298.36

Crispell SAF (1 checks 002262)     $233.76

HS Activity Fund (4 checks 003723-003726)    $2,884.68

CVMS Activity (2 checks 001577-001578)      $6,045.50

General Fund (70 checks 055677 -055746)        $218,378.79

District Activity AC (2 checks 004464-004465)     $2,490.60

Total $        241,331.69

YES – 5  NO – 0    MOTION CARRIED

Public Participation

President Greer opened the second public participation at approx. 8:04 PM requesting no personal references. No comments/questions/concerns were raised.

Consideration of Executive Session

Hearing no matters for executive session, President Greer called for a motion for adjournment.

Adjournment

MOVED by Trustee Meier, second by Trustee Kheiralla, that the Board of Education adjourn the meeting, noting the time at approx. 8:05 PM.

YES – 5  NO – 0    MOTION CARRIED

Note: BOARD MEETINGS are video recorded and can be viewed at www.pinebushschools.org             

Deborah A. June, District Clerk

Pine Bush CSD