BOARD OF EDUCATION
REGULAR MEETING/Public Hearing – Smart Schools
Tuesday, December 14, 2021 at Pine Bush High School

Consideration of Executive Session 6:30PM

Anticipate Reconvening Regular Session 7:00PM

Agenda

I. Call to Order

Consideration of Executive Session 6:30PM

RE: Personnel Matter & Discussion of a Lawsuit

Anticipate Reconvening Regular Session 7:00PM

Pledge of Allegiance

 

II. Public Hearing

• Smart Schools Presentation
• Public Comment Segment – Smart Schools

 

III. Approval of Minutes

 

IV. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendation

3. Approval of Policy 1330, Policy 1640, Policy 5520, Policy 5670 and Policy 5681 for Second Reading and Adoption

4. Approval of Policy 3420, Policy 5676, Policy 6120, and Policy 6121 for First Reading

5. Acknowledge Receipt and Acceptance of Donation

6. Approval of SEDCAR-1 (Strategic Evaluation, Data Collection, Analysis and Reporting) Contracts

7. Appointment of Special Counsel

***** Public Comment *****

8. Upcoming Board Meetings, Events / Old, New Business / Updates

 

V. Business & Finance

1. Claims Auditor’s Reports

2. Approval to Appropriate Fund Balance for HAAS center equipment

3. Approval of SCAR Assessment Reduction Decisions

 

VI. Consideration of Executive Session

VII. Adjournment

MEMORANDUM Accompanying Board Agenda – December 14, 2021
AGENDA

I. Call to Order

Consideration of Executive Session 6:30 p.m.

RE: Personnel Matter & Discussion of Lawsuit

Anticipate Reconvening Regular Session 7:00 p.m.

Pledge of Allegiance

 

II. Public Hearing

• Smart Schools Presentation
• Public Comment Segment – Smart Schools

 

III. Approval of Minutes

The Board of Education will be asked to approve the minutes from the November 23, 2021 regular meeting as submitted by the District Clerk.

 

IV. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2. CSE and CPSE Placement Recommendation

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Robertson.

3. Approval of Policy 1330, Policy 1640, Policy 5520, Policy 5670 and Policy 5681 for Second Reading and adoption

Recommend the Board of Education approve the below listed policies, for second reading and adoption:

• Policy 1330: Appointments and Designations by the Board
• Policy 1640: Absentee Ballots
• Policy 5520: Extra classroom Activity Fund
• Policy 5670: Records Management
• Policy 5681: School Safety Plans

4. Approval of Policy 3420, Policy 5676, Policy 6120, and Policy 6121 for First Reading

Recommend the Board of Education approve the below listed policies for first reading:

• Policy 3420: Non-Discrimination and Anti-Harassment in the District
• Policy 5676: Privacy and Security for Student Data and Teacher and Principal Data
• Policy 6120: Equal Opportunity
• Policy 6121: Sexual Harassment in the Workplace

5. Acknowledge Receipt and Acceptance of Donation

Recommend the Board of Education acknowledge receipt and acceptance of donations from the following organizations for the Gene Haas Innovation Center at Pine Bush High School: Community Foundation, and Workforce Development Institute, totaling $17,500.

6. Approval of SEDCAR (Strategic Evaluation, Data Collection, Analysis and Reporting) Contracts

Recommend the Board of Education approve the SEDCAR (Strategic Evaluation Data Collection, Analysis &Reporting) contracts between the Pine Bush Central School District and the following private school providers in connection with IDEA flow-through monies for the 2022-2023 school year (2021-2022 grant year) and authorize the Superintendent of Schools to sign the contracts on behalf of the district:

• Abilities First, Inc.
• Center for Discovery, Inc.
• Center for Spectrum Services
• The Devereux Foundation
• Field of Dreams
• Green Chimneys
• Learning Together, Inc.
• Liberty POST
• New York School for the Deaf
• Summit School
• United Cerebral Palsy of Orange County DBA Inspire Kids
• Anderson Center for Autism
• Mid Island Therapy Associates, LLC DBA All About Kids

7. Appointment of Special Counsel

Recommend that the Board of Education adopt the following resolution to appoint special counsel:

RESOLVED, that the Board of Education of the Pine Bush Central School District appoint McGivney, Kluger, Clark & Intoccia, P.C., as special defense counsel in accordance with the terms and conditions of its proposal dated December 7, 2021.

 

***** Public Comment *****

 

8. Upcoming Board Meetings, Events / Old, New Business / Updates

 Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, January 4, 2022, 7:00 PM at Pine Bush HS School
• Tuesday, January 18, 2022, 7:00 PM at Circleville Middle School

Other Meetings/ Events

Winter Concerts

All winter concerts will be pre-recorded and posted to the website.

Winter Recess – No School December 24, 2021 – December 31, 2021

 

Old, New Business / Updates

 

V. Business & Finance

1. Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0032 dated 11/10/2021 check run authorizing payments in the amount of $ 1,233,588.17

• Cafeteria Fund (3 checks 005758-005760) $ 70,200.52
• HS Activity Fund (5 checks 004379-004383) 422.02
• CVMS Activity Fund (1 check 001671) 1,055.98
• Federal Fund Acct. (6 checks 002648-002653) 47,721.24
• General Fund (104 checks 070007-070110) 1,114,188.41

Total $ 1,233,588.17

 

Claims Auditor’s Report covering Warrant # 0033 dated 11/19/2021 check run authorizing payments in the amount of $ 853,486.28

• Cafeteria Fund (13 checks 005761-005773) $ 87,522.26
• HS Activity Fund (3 checks 004384-004386) 1,395.71
• Federal Fund Acct. (8 checks 002654-002661) 65,099.79
• Capital Fund (4 check 001926-001929) 222,204.42
• General Fund (101 checks 070111-070211) 477,264.10

Total $ 853,486.28

 

Claims Auditor’s Report covering Warrant # 0034 dated 11/24/2021 payroll authorizing payments in the amount of $ 1,069,579.57

• PR Transactions (13 checks 004444-004456) $ 1,069,579.57

Total $ 1,069,579.57

 

Claims Auditor’s Report covering Warrant # 0035 dated 11/24/2021 check run authorizing payments in the amount of $ 3,887,498.53

• Cafeteria Fund (1 check 005774) $ 0.06
• Crispell SAF (1 check 002359) 386.46
• HS Activity Fund (3 checks 004387-004389) 1,235.34
• Federal Fund Acct (4 checks 002662-002665) 8,906.32
• Capital Fund (7 checks 001930-001936) 1,683,046.95
• General Fund (34 checks 070212-070245) 2,193,923.40

Total $ 3,887,498.53

 

Claims Auditor’s Report covering Warrant # 0036 dated 12/3/21 check run authorizing payments in the amount of $ 496,220.96

• Cafeteria Fund (1 check 005775) $ 42.67
• HS Activity Fund (3 checks 004390-004392) 1,288.21
• Federal Fund Acct (4 checks 002666-002669) 18,998.17
• General Fund (87 checks 070246-070332) 475,891.91

Total $ 496,220.96

 

2. Approval to Appropriate Fund Balance for HAAS Center Equipment

Recommend the Board of Education approve the following resolution:

BE IT RESOLVED the Board of Education of the Pine Bush Central School District designate the HAAS center equipment as an ordinary contingent expense, and authorizes unassigned fund balance not to exceed $688.19 to cover the cost of the equipment, and authorizes the Superintendent of Schools or his designee to sign all applicable documents.

3. Approval of SCAR Assessment Reduction Decisions

Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:

Town of Crawford

Name School Year S-B-L Old Assessment New Assessment Refund Amt

William Farrell 2021-2022 8-1-30.222 $110,400 $101,900 $497.76
182 St Rte. 302, Apt. 1 Pine Bush, NY

Jeffrey White 2021-2022 11-1-59 $152,400 $145,800 $386.50
262 Warn Ave. Pine Bush, NY

Town of Wallkill

Shan McSweeney 2021-2022 7-2-47 $113,300 $97,200 $1,840.11
Angela McSweeney 77 Hufcut Rd. Middletown, NY

Total Refund $2,724.37

VI. Consideration of Executive Session

VII. Adjournment