BOARD OF EDUCATION
REGULAR MEETING
Tuesday, January 18, 2022, Circleville Middle School

Consideration of Executive Session 5:30 PM

Anticipate Reconvening Regular Session 7:00 PM

Public Notice
*Trustee K. Kheiralla will be attending this meeting via video- conferencing from home.
*Trustee D. Johnson may be attending this meeting via video-conferencing from home.
The public has the right to attend the meeting from either of these locations.

I. Call to Order

Consideration of Executive Session 5:30 PM

Discussion re: Personnel Matters

Anticipate Reconvening Regular Session 7:00 PM

Pledge of Allegiance

 

II. Approval of Minutes

 

III. Reports, Recommendations of the Interim Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendation

3. Approval of SEDCAR (Strategic Evaluation, Data Collection, Analysis and Reporting) Contract

4. Long Range Planning Study Report / Demographics Update

 

***** Public Comment ****

 

5. Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV. Business & Finance

1. Claims Auditor’s Reports

2. Conveyance of Easement to Town of Crawford for Town Sidewalk Project

3. Approval of SCAR Assessment Reduction Decisions

4. Authorization / Withdrawal from Tax Certiorari Reserve Fund

5. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

 

V. Consideration of Executive Session

VI. Adjournment

 

MEMORANDUM Accompanying Board Agenda – January 18, 2022

Agenda

1. Call to Order

Consideration of Executive Session 5:30 p.m.

Discussion re: Personnel Matters

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 4, 2022 regular board meeting as submitted by the District Clerk.

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Interim Superintendent of Schools: ON WEBSITE

 

2. CSE and CPSE Placement Recommendation

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Kheiralla.

 

3. Approval of SEDCAR (Strategic Evaluation, Data Collection, Analysis and Reporting) Contract

Recommend the Board of Education approve the SEDCAR (Strategic Evaluation Data Collection, Analysis & Reporting) contract between the Pine Bush Central School District and the following private school provider in connection with IDEA flow-through monies for the 2022-2023 school year (2021-2022 grant year) and authorize the Interim Superintendent of Schools to sign the contract on behalf of the district:

• The Arc Greater Hudson Valley NY- Mt. Hope

 

4. Long Range Planning Study Report / Demographics Update

Michael Pacella, Interim Superintendent of Schools and Assistant Superintendent for Business will provide you with a PowerPoint presentation summarizing the Long Range Planning Study / Demographic Update for 2022. Copies of the presentation will be available to all.

 

***** Public Comment *****

 

5. Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced at the Tuesday evening meetings:

The start time for the regular sessions of our board meetings is 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, February 1, 2022, 7:00 p.m. at Pine Bush High School
• Tuesday, February 15, 2022, 7:00 p.m. at Circleville Middle School

Other Important Dates

• OCSBA Delegates Meeting – February 2, 2022 at 7:00 pm
  Meeting details will follow

 

IV. Business & Finance

1. Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant #V039 Transactions created from voided checks

• General and General Fund $ 2,672.58

Total $ 2,672.58

 

Claims Auditor’s Report covering Warrant #0041 dated 12/23/2021 payroll authorizing payments in the amount of $ 1,074,520.96

• PR Transactions (14 checks 004462-004475) $ 1,074,520.96

Total $ 1,074,520.96

 

Claims Auditor’s Report covering Warrant #V041 Transactions created from Voided Checks

• PR Transactions $ -7,423.89

Total $ -7,423.89

 

Claims Auditor’s Report covering Warrant #0042 dated 12/23/2021 check run authorizing payments in the amount of $ 2,110,635.55

• Cafeteria Fund (6 checks 005790-005795) $ 48,833.63
• Crispell SAF. (1 check 002361) 126.35
• HS Activity Fund (1 check 004396) 32.37
• CVMS Activity Fund (1 check 001672) 149.93
• Federal Fund Acct (4 checks 002675-002678) 23008.80
• Capital Fund (10 checks 001937-001946) 1,008,883.59
• General Fund (52 checks 070877-070928) 1,029,600.88

Total $ 2,110,635.55

 

Claims Auditor’s Report covering Warrant # 0043 dated 1/6/2022 check run authorizing payments in the amount of $ 2,335,937.72

• Cafeteria Fund (1 check 005796) $ 42.32
• HS Activity Fund (4 checks 004397-004400) 4,202.35
• PR Transactions (1 check 004476) 7,471.28
• Federal Fund Acct (9 checks 002679-002687) 369,250.11
• General Fund (82 checks 070929-071010) 1,948,755.38
• Custodial Acct. (2 check 005764-005765) 6,216.28

Total $ 2,335,937.72

 

2. Conveyance of Easement to Town of Crawford for Town Sidewalk Project

Recommend the Board of Education approve the following resolution:

WHEREAS, the Town of Crawford (“Town”) is seeking to acquire a permanent easement of 10,676 ± square feet property owned by the Pine Bush Central School District (“District”) located at 118 State Route 302, depicted on Map 01, parcel 1 on Exhibit “A”, attached hereto (“Easement”) in furtherance of its project for the construction, reconstruction and maintenance of a sidewalk known as Project Route 302 Pedestrian Improvements, Pin 8870.46; and

WHEREAS, after an appraisal of the subject parcel, the District and the Town have agreed that the acquisition value of the Easement is $1,100.00; and

WHEREAS, the conveyance of a permanent easement for public utility services to municipal corporation is a routine activity of an educational institution pursuant to 6 NYCRR 617.5(c)(10), and therefore is a Type II Action under the New York State Environmental Conservation Law (“SEQRA);

NOW THEREFORE BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District does hereby: (a) determine that conveyance of the Easement described above is a Type II Action under SEQRA; (b) approve the conveyance of the Easement to the Town in exchange for the sum of $1,100.00, and (c) authorize the Superintendent of Schools to execute all
documents in furtherance of this resolution.
Date: January 18, 2022

 

3. Approval of SCAR Assessment Reduction Decisions

Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:

Town of Crawford

Name School Year S-B-L Old Assessment New Assessment Refund Amt

• David Olsen 2021-2022 12-1-25.21 $138,300 $105,400 $1,926.66
  5621 Searsville Rd. Pine Bush, NY

Town of Wallkill

• James Fitzpatrick 2021-2022 6-1-5.12 $58,000 $54,900 $354.31
  20 Howells Tpke. Middletown, NY
• Daniel Nelson 2021-2022 28-6-5 $61,800 $60,500 $148.58
  Marie Nelson 6 Wayne Ct. Middletown, NY
• Roger Reagan III 2021-2022 36-1-63.1 $59,500 $57,600 $217.16
  483 Ingrassia Road Middletown, NY
• Clara Wilson 2021-2022 36-1-94 $75,800 $73,400 $274.30
  302 Bowser Rd. Middletown, NY

Total Refund $2,921.01

 

4. Authorization / Withdrawal from Tax Certiorari Reserve Fund

Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

Town of Crawford

Name School Year S-B-L Old Assessment New Assessment Refund Amt

• Harvest Inn Hotel, LLC 2020-2021 8-2-99 $804,200 $649,905 $9,496.56
  95 Boniface Rd. Pine Bush, NY
• Harvest Inn Hotel, LLC 2021-2022 8-2-99 $804,200 $649,905 $9,035.68
  95 Boniface Rd. Pine Bush, NY

Total Refund $18,532.24

 

5. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

Recommend the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II CPL and the Pike Company, the District’s Architect and Construction Manager for the above project,
recommend the Board of Education to approve the following Change Orders. All to be financed through the Construction Contingency.

Description                                Contractor                      Increase Cost

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Painting of Bathroom Heater Covers General $ 2,813.23

Building Total $ 2,813.23

Circleville Middle School SED No: 44-04-01-06-0-014-015

• Credit for Boiler Room Taps HVAC $ (6,618.92)
• Isolation Valves Plumbing $ 3,355.44
• Shut-Off Valve Replacements Plumbing $ 4,074.61
• Locker Room & Faculty Bathroom Carrier Replacement Plumbing $ 4,788.01
• Credit for Parking Lot Striping (will be finished in the Spring) Site $ (1,000.00)

Building Total $ 4,599.14

Total Change Orders covered by Construction Contingency $ 7,412.37

 

V. Consideration of Executive Session

 

VI. Adjournment