BOARD OF EDUCATION REGULAR MEETING
Tuesday, March 23, 2021 at Circleville Middle School
This meeting can be viewed livestream at www.pinebushschools.org
Consideration of Executive Session 6:00 p.m.
Anticipate Reconvening to Regular Session 6:45 p.m. /7:00 p.m.
Pledge of Allegiance and Moment of Silence
AGENDA
I. Call to Order 6:00 p.m.
Consideration of Executive Session 6:00 p.m.
Discussion re: Personnel Matters
Anticipate Reconvening Regular Session 6:45 p.m/7:00 p.m.
II. Student Recognition
Winter Scholar Athletes
III. Approval of Minutes
IV. Reports, Recommendations of the Superintendent of Schools
1. Approval of Consent Agenda
2. CSE/CPSE Placement Recommendations
3. Disposition of Surplus Technology Equipment through Recycling
4. Orange-Ulster BOCES Budget Presentation for 2021-2022
5. Presentation: Proposed Budget 2021-2022
6. Approval of the 2021-2022 School District Calendar for Adoption
***** Public Participation *****
7. Upcoming Board Meetings, Events / Old, New Business / Updates
V. Business & Finance
1. Claims Auditor’s Reports
2. Health and Welfare Services Contract
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment
MEMORANDUM
Accompanying Board Agenda – March 23, 2021
AGENDA
I. Call to Order 6:00 p.m.
Consideration of Executive Session 6:00 p.m.
Discussion re: Anticipate Reconvening Regular Session 6:45 p.m./7:00 p.m.
Pledge of Allegiance and Moment of Silence
II. Student Recognition
The Board of Education will be asked to recognize our winter student athletes for their outstanding accomplishment of maintaining a grade point average of 90 and above during winter athletic season.
Superintendent Tim Mains will introduce Michael Gillespie, Director of Physical Education, Health, and Athletics to recognize the winter sport athletes being recognized:
Varsity Boys Swimming and Diving: Scholar Athlete Team Award
Coach: John Barth Asst. Coaches: Kathy Gallagher, Mike Reineke
- Jack Bisaillon
- Alexander Docu
- Jack Gandolfini
- Lorenzo Hernandez
- Tomek Oakes
- Bryce Sloley
- Connor Watkins
- Kaeden Fisher
- Joshua Gallagher
Varsity Boys Basketball: Scholar Athlete Team
Coach: Dan Conley
- Colin Best
- Bryce Boddie
- Joseph Darrell
- Edward Garmendiz
- Derek Hickman
- Braeden Jainarain
- Evan Jaloszynski
- Mason Miranowicz
- Jacob Santiago
Varsity Girls Basketball: Scholar Athlete Team Award
Coach: Michelle Bouffard Asst. Coaches: Lisa Bouffard/Liz Valdez
- Nate’ Burley
- Rhianna Garmendiz
- Serina Garmendiz
- Te’a Griffith
- Nevaeh Ramirez
- Amaya Segarra
- London Williams
Varsity Boys Wrestling: Scholar Athlete
Coach: John Petrofsky Asst. Coach: Patrick Sause
- Rey Ortiz
III. Approval of Minutes
The Board of Education will be asked to approve the minutes from the March 9, 2021 regular meeting as submitted by the District Clerk.
IV. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. CSE and CPSE Placement Recommendation
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.
3. Disposition of Surplus Technology Equipment by Recycling
Recommend the Board of Education approve to designate the surplus technology equipment as unusable per regulation 5250R, number 2A. Equipment has been taken out of service, is not working at all, has been cannibalized for parts or it’s no longer usable. BOCES will be handling the
recycling of this equipment and there will be no cost to the district. (List to be attached to the minutes)
4. Orange-Ulster BOCES 2021-2022 Budget Presentation
Chief Operating Officer, William Hecht and Deborah Heppes, Assistant Superintendent for Finance from Orange-Ulster BOCES are scheduled to join us to present their Administrative Budget and answer any questions. The board will be asked to approve or disapprove the BOCES Administrative Budget on Thursday, April 22, 2021. Every year, BOCES designates a specific date
when all of the component school districts must hold a board meeting to approve or disapprove the BOCES Administrative Budget and vote for candidates for the BOCES board. Thursday, April 22, is the date that BOCES has designated for the current school year.
5. Presentation: Proposed Budget 2021-2022
Assistant Superintendent for Business Michael Pacella will provide a presentation on the proposed budget for 2021-2022.
6. BOE Approval of the 2021-2022 School District Calendar for Adoption
Recommend the Board of Education approve the 2021-2022 calendar adoption as submitted by the Superintendent of Schools. Included in your packet is a copy of the approved BOCES calendar, as well as Pine Bush CSD.
***** Public Participation *****
7. Upcoming Board Meetings, Events / Old, New Business / Updates
Our upcoming board meetings and events to be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, April 13, 2021 at 7:00 PM Pine Bush High School
- Thursday, April 22, 2021 at 7:00 PM Circleville Middle School
- Tuesday, May 11, 2021, 7:00 PM Pine Bush High School (Regular Board Meeting and School Budget Hearing on 2021-2022 Budget)
Other Important Dates:
OCSBA Announcement: Mandated Training for New School Board Members in School District Governance
- Part 1 –Tuesday, June 8, 2021 at 5: 30 PM, Part 2 –Thursday, June 10, 2021 at 5:30 PM
Scheduled In person with attendees being socially distanced and masks are required. Informational form is on the back table. Maria Wise will register any new board members who plan to attend; there will also be options through NYSSBA. (No information on a virtual option at this time, will keep you informed)
Petition packets are available at the District Office for anyone seeking School Board candidacy.
- Petition return date to the District Clerk is (no later than) Monday, April 19, 2021 at 5:00 PM.
Orange-Ulster BOCES Virtual Budget Presentation
- Wednesday, April 7, 2021 – 7:00 PM
RSVP to Maria Wise or Jayna McAteer no later than March 29 if you would like to attend.
Tuesday, May 18, 2021, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM
- ELECTION DISTRICT NO. 1: Walker Valley Fire House
(Residents of the Towns of Gardiner and Shawangunk)
(Address: 3679 NY—52, Walker Valley, NY 12588) - ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1)
(Residents of the Towns of Crawford and Montgomery)
(Address: 2405 NY—52, Pine Bush, NY 12566) - ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church
(Residents of the Towns of Mt. Hope and Wallkill)
(Address: 890 Goshen Turnpike, Circleville, NY 10919) - ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg
(Residents of the Town of Mamakating)
(Address: 27-29 Mamakating Rd. Bloomingburg, NY 12721)
Old/New Business/Updates
Voter Registration:
Qualified voters can personally register at the District Office during regular office hours until May 6, 2021. In addition, personal registration will be conducted on May 6, 2021 between the hours of 4 p.m. and 8 p.m. at the District Office. Further, any qualified voter can register with their respective
County Board of Elections at any time prior to voting in a school election.
V. Business and Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0055 dated 3/5/2021 coaching payroll authorizing payments In the amount of $ 14,960.61
- Trust & Agency Acct. (0 checks) $ 14,960.61
Total $ 14,960.61
Claims Auditor’s Report covering Warrant #0056 dated 03/5/2021 check run authorizing payments in the amount of $ 562,183.88
- Cafeteria Fund (3 checks 005532-005534) $ 7,099.52
- HS Activity Fund (2 checks 004333-004334) 221.11
- Trust & Agency Acct. (0 checks) 15,153.54
- General Fund (57 checks 066734-066790) $ 539,709.71
Total $ 562,183.88
Claims Auditor’s Report covering Warrant #0057 dated 03/10/2021 payroll authorizing payments in the amount of $ 828,746.41
- Trust & Agency Acct. (6 checks 004320-004325) $ 828,746.41
Total $ 828,746.41
Claims Auditor’s Report covering Warrant #0058 dated 03/15/2021 Medicare reimbursement authorizing payments in the amount of $ 199,028.00
- General Fund (379 checks 066793-067171) $ 199,028.00
Total $ 199,028.00
Claims Auditor’s Report covering Warrant #0059 dated 03/12/2021 check run authorizing payments in the amount of $1,699,885.97
- Cafeteria Fund (13 checks 005535-005547) $ 43,889.61
- HS Activity Fund (1 check 004335) 150.00
- General Fund (33 checks 067172-067204) 1,655,349.36
- District Activity Fund (1 check 005695) $ 497.00
Total $ 1,699,885.97
2. Health & Welfare Services Contract
Recommend the Board of Education approve the Health & Welfare Services Contract for the 2020-2021 school year with Valley Central School District at a per student cost of $1,398.24. The contract covers thirty six (36) students who are Pine Bush Central School District residents attending a non-
public school (and verified) within the Valley Central School District for a total contract cost of $ 50,336.64.
During the 2019-2020 school year the contract was for thirty students at a per student cost of $1,284.19.
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment