BOARD OF EDUCATION REGULAR MEETING – REVISED

Tuesday, March 26, 2019 at Circleville Middle School    

Consideration of Executive Session                5:30 p.m.

Anticipate Reconvening Student Recognition /Regular Session   6:45 /7 p.m.

 

AGENDA

I.             Call to Order     5:30 p.m.

Consideration of Executive Session         5:30 p.m.

Discussion re:  Board Operations

Anticipate Reconvening Student Recognition followed by Regular Session   6:45 p.m./7 p.m.

II.            Student Recognition – Cast and Crew from Circleville Middle School / Once On This Island, Jr.

                Student Recognition – Scholar Athletes / Winter Season

III.           Approval of Minutes

IV.          Reports, Recommendations of the Superintendent of Schools

                1.    Approval of Consent Agenda

                2.    CSE/CPSE Placement Recommendations

                3.    Orange-Ulster BOCES Budget Presentation for 2019-2020

                4.   Board of Education Adoption of 2019 Capital Improvement Plan for Schools and Athletics

                        *****     Public Participation     *****

 

                5.   Approval of MOA /Resolution – Teachers of the Speech & Hearing Handicapped

                6.   Approval of Overnight Trip Request

                7.   Upcoming Board Meetings, Events / Old, New Business / Updates

 

V.       Business & Finance

                1.    Claims Auditor’s Reports

                2.    Health & Welfare Services Contract

                3.    Treasurer’s Reports

 

  *****     Public Participation     *****

 

VI.       Consideration of Executive Session

VII.       Adjournment

 

MEMORANDUM Accompanying Board Agenda – March 26, 2019

AGENDA             

I.   Call to Order                  5:30  p.m.

Consideration of Executive Session                   5:30  p.m.

 Discussion re:  Board Operations

Anticipate Reconvening Student Recognition/Regular Session     6:45 /7 p.m.

 

II.    Student Recognition – Cast and Crew from Circleville Middle School /Once On This Island, Jr.

The Board of Education will recognize the cast and crew from the following middle school performance:

Circleville Middle School Performance–Once On This Island, Jr,   Directors: Jennifer Wagner, Lisa Frey and Erin Lindon.

                Cast and Crew:

• Kayla Benoit
• Tiara Bernard
• Touria Bernard
• Emily Cassese
• Logan Ceiley
• Madison Conklin
• Alexander Cruz, Jr.
• Elijah Cruz
• Andrew Cuevas
• Baylie Dow
• Emma Exner
• LeAnne Favors
• Kate Fowler
• Amanda Fox
• Isabella Gallego-Herrera
• Remi Garcia
• Dane Gentles
• Grace Gibson
• Michael Gonzalez
• Matthew Grieco
• Faith Harvey
• MoyosoreOluwa Ifafore
• Dylan Iglesias
• Monica Ilioiu
• Dylan King
• Cayden Kuchta
• Kai Li Kuo
• India Latta
• Crystal Lin
• Erick Lockward
• Marianna Lostumbo
• Kiera Masci
• Heather McCormick
• Anna McLoughlin
• Alexandria Mercado
• Kaymen Nywening
• Sarah Pallay
• Sydney Parris
• Pooja Patel
• Sydney Perez
• Helene Pongnon
• Camille Preval
• Emily Roman
• Gabrielle Rossello
• Isabella Sansalone
• Aryanna Soto
• Rowan Stelmaszyk
• Miles Terranova
• Jessica Thompson
• Lucas Van Cura
• Jaidyn Waterman
• Ashlyn Williams
• Trevor Zupetz

Student Recognition – Scholar Athletes (Winter Sports)

The Board of Education will be asked to recognize our winter student athletes as follows:  Scholar Athletes for their outstanding accomplishment of maintaining a grade point average of 90 and above during our winter athletic season, as well as Champion and/or Qualifier* recognition as noted.

WINTER SPORTS

Varsity Boys Basketball: Scholar Athletes

Coach: Steve Distefano

• Christopher Cain
• Elijah Johnson

 

Varsity Girls Basketball: Scholar Athlete Team Award

Coach: Michelle Bouffard

• Antonia Adipietro
• Isabella Colon
• Elizabeth Deckaj
• Becky Drumm
• Serina Garmendiz
• Taylor Pannell
• Mahalla Snowden
• Shayla Wise

 

Varsity Boys Wrestling: Scholar Athletes

Coach: Rich Ormsby

• Devin Greer
• Lukas Pennell
• Kevin Urena

Additional Qualifier:

• Thomas Askey – Section IX Champion, State Qualifier*

 

Varsity Cheerleading: Scholar Athlete Team Award

Coach: Dayna Dwyer

• Carolann Adipietro
• Abigail Caldwell
• Alaina Edwards
• Hailey Filipkowski
• Madison Jasko

 

Varsity Boys Indoor Track and Field: Scholar Athletes

Coach: Al Schmidt, Assisted by: Anthony DiMarco and Joe Parise              

• Elijah Acero
• Dennis Ahmetaj
• Finian Brown
• Charlie Byrd
• Justin Ceiley
• Kiyan Hocek
• Andrew Maloy
• Ryan McNamara
• Christian Morgan
• John Parsells
• Alan Soto
• Griffin VonDeben
• Colby Zupetz

Additional Qualifier:

• Jaelin Edwards – State Qualifier*             

 

Varsity Girls Indoor Track and Field: Scholar Athlete Team Award

Coach: Gerald Risco, Assisted by: Melissa Schueler and Rebecca Torre   

• Yasmin Aguilar
• Alyssa Biondi
• Kymorah Boddie
• Helen Deretchin
• Amy DeSena
• Ciara Ferguson
• Susan Fernandez
• Skye Hall
• Alexis Haskin
• Meghan Herbert
• Kailee Loiodice
• Paige Loiodice – State Qualifier*
• Danielle Lovelace – OCIAA Champion, State Qualifier*
• Michaila Maggiolo
• Mary Regelski
• Brooke Reynolds
• Gabrielle Rodriguez
• Wylaimee Shalders
• Melissa Squillante

Additional Qualifier:

• AnJalyna Talmadge – OCIAA Champion, Section IX Champion, State Qualifier*

 

Varsity Boys Swimming and Diving: Scholar Athlete Team Award

Coach: Kevin Blackwell, Assisted by John Barth and Chris Blackwell          

• Ian Barth
• Alexander Docu
• Andrew Donaldson, Jr.
• Michael Doti
• Jack Gandolfini
• Colin Lang – Section IX Champion, State Qualifier*
• Daniel Mondelli
• Jonathan Shaw
• Matthew Slovitsky
• Andrew Weronick

Additional Qualifier:

• Aidan Kane – State Qualifier*

 

III.           Approval of Minutes

The Board of Education will be asked to approve the minutes from the March 12, 2019 regular meeting and March 19, 2019 special board meeting as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

 

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Greer, Jr.

 

3.            Orange-Ulster BOCES 2019-2020 Budget Presentation   

District Superintendent, William Hecht and Assistant Superintendent Deborah Heppes (as well as possible members of the Board) from Orange-Ulster BOCES are scheduled to join us Tuesday evening to present their Administrative Budget, answer any questions, or provide any additional information board members may want. The board will be asked to approve or disapprove the BOCES Administrative Budget on Thursday, April 25, 2019. Every year, BOCES designates a specific date when all of the component school districts must hold a board meeting to approve or disapprove the BOCES Administrative Budget and vote for candidates for the BOCES board. Thursday, April 25th is the date that BOCES has designated for the current school year.

 

4.            Board of Education Adoption of 2019 Capital Improvement Plan for Schools and Athletics          

Board of Education Adoption of 2019 Capital Improvement Plan for Schools and Athletics          

The Board of Education will review the final Capital Improvement Project Base Proposal for School Buildings and Contingent Proposal for Athletics. They will be asked to act upon the following resolution, officially adopting the 2019 Capital Improvement Project Base Proposal for School Buildings and 2019 Capital Improvement Project Contingent Proposal for Athletics that will be presented to the qualified voters at the May 21, 2019 Annual School Budget Vote and Election:  

 

RESOLUTION OF THE BOARD OF EDUCATION OF THE PINE BUSH CENTRAL SCHOOL DISTRICT, NEW YORK, ADOPTED MARCH 26, 2019, DIRECTING SUBMISSION OF TWO BOND PROPOSITIONS AT THE ANNUAL DISTRICT MEETING AND ELECTION OF THE QUALIFIED VOTERS OF SAID SCHOOL DISTRICT, TO BE HELD MAY 21, 2019, AND PRESCRIBING THE FORMS OF SUCH PROPOSITIONS TO BE INSERTED IN THE NOTICE OF SUCH ANNUAL DISTRICT MEETING AND ELECTION.

WHEREAS, on October 9, 2018, as Lead Agent, the Board of Education of the Pine Bush Central School District, pursuant to the State Environmental Quality Review Act (“SEQRA”) and the regulations promulgated thereunder, determined that the capital improvement project consisting of improvements and alterations to all District school buildings and sites, substantially as described in the plan entitled “2019 Capital Improvement Project Proposal” (the “Project”), is classified as a Type I Action, and issued a negative declaration that the Project will not have a significant adverse impact on the environment;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE PINE BUSH CENTRAL SCHOOL DISTRICT, IN THE COUNTIES OF ORANGE, SULLIVAN AND ULSTER, NEW YORK, AS FOLLOWS:

Section 1.  At the Annual District Meeting and Election of the qualified voters of Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), to be held on May 21, 2019, two Bond Propositions in substantially the forms as hereinafter set forth shall be submitted to the qualified voters of said District.  Said Bond Propositions shall appear in the Notice of Annual District Meeting and Election to be held May 21, 2019, and the District Clerk is hereby authorized and directed to include such Bond Propositions in said Notice by inserting therein substantially the following paragraphs:

NOTICE IS FURTHER GIVEN that two Bond Propositions in substantially the following forms shall be presented to the qualified voters of the District at such Annual District Meeting and Election:

BOND PROPOSITION #1
Capital Improvement Project Base Proposal 2019 – School Buildings

RESOLVED:

(a)        That the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct improvements and alterations to all District school buildings and sites (the “Project”), substantially as described as in the plan entitled “Capital Improvement Project Proposal 2019”, prepared for the District by Clark Patterson Lee (the “Plan”), which report is on file and available for public inspection at the office of the District Clerk; including the construction of building envelope, structural and façade improvements; replacement of roofs, doors, windows, ceilings and floors; the installation/construction of security vestibules; ADA improvements; improvements to the electrical, plumbing, heating, air conditioning, ventilation, drainage, security, master clock and fire safety systems; lavatory and locker room renovations; and interior reconstruction and space reconfiguration; and parking lot, fencing, and sidewalk improvements; all of the foregoing to include the original furnishings, equipment, machinery, apparatus and ancillary or related site, demolition and other work required in connection therewith; and to expend therefor, including preliminary costs and costs incidental thereto and to the financing thereof, an amount not to exceed the estimated total cost of $44,875,000; provided that the estimated costs of the components of the Project as set forth in detail in the Plan may be reallocated among such components if the Board of Education shall determine that such reallocation is in the best interests of the District;

(b)        that $7,500,000 currently on-hand in the District’s Capital Reserve Fund, heretofore approved by the voters of the District at the May 15, 2018 Annual District Meeting and Election is hereby authorized to be expended to pay a portion of the cost of the Project, and such expenditure is hereby approved;

(c)        that a tax is hereby voted in the amount of not to exceed $37,375,000 to pay the balance of the cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education; and that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $37,375,000, and a tax is hereby authorized to pay the principal of and interest on such bonds; and

(d)       that additional moneys in the Capital Reserve Fund, if available, not to exceed $12,500,000 in aggregate, are hereby authorized to be expended to pay a portion of the cost of the Project. Any such amounts so expended shall further reduce the amount covered by bonds and/or offset a like amount of the taxes and/or bonds herein authorized, and such expenditure is hereby approved.

BOND PROPOSITION #2
Capital Improvement Project Contingent Proposal 2019 – Athletics

RESOLVED:

(a)        THAT IN THE EVENT BOND PROPOSITION #1 IS APPROVED, the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct athletic and recreational improvements to various District school sites (the “Athletic Project”) substantially as described as in the plan entitled “Capital Improvement Project Proposal 2019”, prepared for the District by Clark Patterson Lee (the “Plan”), which Plan is on file and available for public inspection at the office of the District Clerk, including (as and where required):  the construction of new athletic and playing fields; new track construction and resurfacing; the construction of new bleachers and a press box; bullpen, scoreboard, fencing and lighting improvements; and backstop replacements; all of the foregoing to include the original equipment, machinery, furnishings, apparatus, and all ancillary, site and other work required in connection therewith; and to expend therefor, including preliminary costs and costs incidental thereto and to the financing thereof, an amount not to exceed the estimated total cost of $9,100,000; provided that the estimated costs of the components of the Athletic Project as set forth in detail in the Plan may be reallocated among such components if the Board of Education shall determine that such reallocation is in the best interests of the District;

(b)        that a tax is hereby voted in the amount of not to exceed $9,100,000 to pay the cost of the Athletic Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education;

(c)        that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $9,100,000, and a tax is hereby authorized to pay the principal of and interest on such bonds; and

(d)       that if this Bond Proposition #2 is approved, it shall become effective only in the event that Bond Proposition #1 is approved.

Such Bond Propositions shall appear on the ballots to be inserted in the voting machines used for voting at said Annual District Meeting and Election in substantially the following condensed forms:

BOND PROPOSITION #1
Capital Improvement Project Base Proposal 2019 – School Buildings

YES                                                                            NO

RESOLVED:

(a)        That the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct improvements and alterations to all District school buildings and sites (the “Project”), substantially as described in the plan entitled “Capital Improvement Project Proposal 2019” prepared for the District by Clark Patterson Lee, and to expend $44,875,000 therefor; (b) that $7,500,000 currently on-hand in the District’s Capital Reserve Fund, heretofore approved by the voters of the District at the May 15, 2018 Annual District Meeting and Election, is hereby authorized to be expended to pay a portion of the cost of the Project, and such expenditure is hereby approved;  (c) that a tax is hereby voted in the amount of not to exceed $37,375,000 to pay the balance of the cost of the Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education; and that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $37,375,000, and a tax is hereby authorized to pay the principal of and interest on such bonds and (d)  that additional moneys in the Fund, if available, aggregating not to exceed $12,500,000, are hereby authorized to be expended to pay a portion of the cost of the Project, and any such amounts so expended shall offset a like amount of the taxes and/or bonds herein authorized, and such expenditure is hereby approved.

BOND PROPOSITION #2
Capital Improvement Project Contingent Proposal 2019 – Athletics

YES                                                                            NO

RESOLVED:

(a)        THAT IN THE EVENT BOND PROPOSITION #1 IS APPROVED, the Board of Education of the Pine Bush Central School District, in the Counties of Orange, Sullivan and Ulster, New York (the “District”), is hereby authorized to construct athletic and recreational improvements to various District school sites (the “Athletic Project”), substantially as described in the plan entitled “Capital Improvement Project Proposal 2019” prepared for the District by Clark Patterson Lee, and to expend $9,100,000 therefor;  (b) that a tax is hereby voted in the amount of not to exceed $9,100,000 to pay the cost of the Athletic Project, such tax to be levied and collected in installments in such years and in such amounts as shall be determined by the Board of Education; (c) that in anticipation of such tax, the Board of Education is hereby authorized to issue bonds of the District in an aggregate amount not to exceed $9,100,000, and a tax is hereby authorized to pay the principal of and interest on such bonds; and (d) that if this Bond Proposition #2 is approved, it shall become effective only in the event that Bond Proposition #1 is approved.

Section 2.  The proceeds of the bonds authorized pursuant to the Bond Propositions set forth in Section 1 hereof, and any bond anticipation notes issued in anticipation of said bonds, may be applied to reimburse the District for expenditures made for the purpose or purposes for which said bonds are authorized.  The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.

Section 3.  This resolution shall take effect immediately.

 

                       *****     Public Participation     *****

  5.       Approval of MOA /Resolution – Teachers of the Speech & Hearing Handicapped

Recommend the Board of Education approve the following resolution:

            NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (Teachers of the Speech & Hearing Handicapped) between the District and the Pine Bush Teachers Association (“PBTA”) effective March 21, 2019,  as attached hereto; and

 

            BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to Execute said agreement between the District and the PBTA pursuant to the Memorandum of Agreement on file with the District Clerk.

            Date: March 26, 2019

6.         Approval of Overnight Trip Request

Recommend the Board of Education approve the following Overnight Trip request:

Overnight trip request submitted by Brian Flint and acknowledged by Principal Aaron Hopmayer, on behalf of one high school music student to travel to Pittsburg, PA to participate in the All-Eastern Music Conference. The trip is scheduled for Thursday, April 4, 2019 through Sunday, April 7, 2019. There will be one student and one chaperone participating in the trip, providing a 1:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $590/student. The Music Guild provides a scholarship that will pay for the student cost.

7.        Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

•        Tuesday, April 9, 2019, 7:00 PM Pine Bush High School       
•        Tuesday, April 25, 2019, 7:00 PM at Circleville Middle School
•        Tuesday, May 14, 2019, 7:00 PM Pine Bush High School

            Regular Board Meeting and School Budget Hearing on 2019-2020 Budget

            Other Important Dates

Tuesday, May 21, 2019, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM

                ELECTION DISTRICT NO. 1: Walker Valley Fire House

               (Residents of the Towns of Gardiner and Shawangunk)

                (Address: 3679 NY—52, Walker Valley, NY   12588)

 

                ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1) (previously Pine Bush HS)

                (Residents of the Towns of Crawford and Montgomery)

                (Address: 2405 NY—52, Pine Bush, NY   12566)

 

                ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church (previously Circleville Elementary)

                (Residents of the Towns of Mt. Hope and Wallkill)

                (Address: 890 Goshen Turnpike, Circleville, NY   10919)

 

                ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg

                (Residents of the Town of Mamakating)

                (Address: 27-29 Mamakating Rd. Bloomingburg, NY   12721)

 

Old/New Business/Updates

Voter Registration:

Qualified voters can personally register in any of the District school buildings during regular school hours until May 9, 2019. In addition, personal registration will be conducted on May 9, 2019 between the hours of 4 p.m. and 8 p.m. in the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.

 IV.       Business & Finance

1.         Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following

Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0056 dated 3/1/2019 check run authorizing payments in the amount of $ 2,016,283.34

 HS Activity Fund (1 check 003778)   $   3,000.00

Federal Fund Acct. (2 checks 002420-002421)   $  6,695.00

Capital Fund (1 check 001761)  $ 22,651.00

General Fund (53 checks 057037 -057089)  $   1,983,648.39

District Activity AC (1 check 004503)     $  288.95

                     Total               $         2,016,283.34

 

Claims Auditor’s Report covering Warrant #0057 dated 03/8/2019 payroll authorizing payments in the amount of $ 887,587.71

Trust & Agency Acct. (8 checks 003859-003866)         $          887,587.71

                Total               $          887,587.71

     2.    Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contracts for the 2018-2019 school year:

• Health & Welfare Services Contract for the 2018-2019 school year with the Goshen Central School District at a per student cost of $ 656.07. The contract covers 43 students who are Pine Bush residents attending a non-public school within the Goshen Central School District for a total contract cost of $28,211.01 (43 students have been verified.)
• Health & Welfare Services Contract for the 2018-2019 school year with the Valley Central School District at a per student cost of $1,272.14. The contract covers 30 students who are Pine Bush residents attending a non-public school within the Valley Central School District for a total contract cost of $38,164.20 (30 students have been verified.)

 

    3.     District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period February 1, 2019 through February 28, 2019.

                                    ■          General Fund Reports:

                                                Monthly Treasurer’s Reports / Transfers

                                                Budget Status

                                    ■          Monthly Treasurer’s Reports / Budget Status for:

                                                School Lunch Fund

                                                Capital Fund   

                                                Federal Fund

                                    ■          Monthly Treasurer’s Reports for:

                                                Trust & Agency Fund 

                                                District-wide Activity Fund

                                                Student Activity Funds for: Pine Bush High School,                                                 Circleville Middle School and Crispell Middle School

                                                Expendable Trust Fund (Scholarships)

                                                Academy of Finance

                                                Human Services Academy

                                                Debt Service

 

                                                *****     Public Participation     *****

V.           Consideration of Executive Session

VI.     Adjournment