BOARD OF EDUCATION
REGULAR MEETING
Tuesday, November 23, 2021 at Circleville Middle School

REVISED

 

Consideration of Executive Session 6:30 PM

Anticipate Reconvening Regular Session

Public Notice: **Trustee C. Robertson will be attending this meeting via video- conferencing from 1631 Riverview Road Deerfield Beach, Fl 33441

The public has the right to attend the meeting from either of these locations.

AGENDA

I. Call to Order

Consideration of Executive Session 6:30 PM

Discussion: Personnel Matter, Particular Contract

Anticipate Reconvening Regular Session 7:00 PM

Pledge of Allegiance and Moment of Silence

 

II. Approval of Minutes

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendations

3. Approval for Contracted Social Workers

4. Designation / Disposition of Library Books and Textbooks

5. Approval of Policy 1330, 1640, 5520, 5670, and 5681 for First Reading

6. Approval of Overnight Trip Requests

***** Public Comment *****

7. Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV. Business & Finance

1. Claims Auditor’s Reports

2. District Treasurers Report

3. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

 

V. Consideration of Executive Session

VI. Adjournment

MEMORANDUM Accompanying Board Agenda – November 23, 2021

AGENDA

I. Call to Order 6:30 PM

Consideration of Executive Session 6:30 PM.
Discussion: Personnel Matter, Particular Contract
Anticipate Reconvening Regular Session 7:00 PM
Pledge of Allegiance and Moment of Silence

 

II. Approval of Minutes

The Board of Education will be asked to approve the minutes from the November 9, 2021 regular board meeting and the minutes from the November 15, 2021 special meeting as submitted by the District Clerk.

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools as part of this agenda: ON WEBSITE

2. CSE and CPSE Placement Recommendation

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Meier.

 

3. Approval of Contracted Social Workers

Recommend the Board of Education approve the following resolution:

RESOLVED, that the Board of Education approves to contract with outside company to provide services which includes 3-7 contracted social workers as determined by need to assist our current staff and authorize the Superintendent of Schools or the Assistant Superintendent for Business to
facilitate signing contracts and the Director of Special Programs getting the contracted Social Workers in place.

BE IT FURTHER RESOLVED, that funding for said contracts may be drawn from undesignated fund balance.
Date: November 23, 2021

 

4. Designation / Disposition of Library Books and Textbooks

Recommend the Board of Education designate and approve the disposition of the following books:
Library books as submitted at the request of Robin Renahan, Circleville Middle School, Library Media Specialist and submitted by Lisa Hankinson, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property,
and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

Textbooks as submitted at the request of Nora Callahan, Business Department at Pine Bush High School, and submitted by Aaron Hopmayer, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and
authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

 

5. Approval of Policy 1330, Policy 1640, Policy 5520, Policy 5670 and Policy 5681 for First Reading

Recommend the Board of Education approve the below listed policies, for first reading.

• Policy 1330: Appointments and Designations by the Board
• Policy 1640: Absentee Ballots
• Policy 5520: Extra classroom Activity Fund
• Policy 5670: Records Management
• Policy 5681: School Safety Plans

 

6. Approval of Overnight Trip Requests

Recommend the Board of Education approve the overnight trip requests:

Overnight trip request submitted by Volleyball coaches Melyssa Klempner-Amelio and Megan Collins on behalf of fourteen (14) volleyball players attending for participation in the NYSPHAA Volleyball Championships held at the Cool Insuring Arena, Glens Falls NY. The date of the trip is scheduled for
Friday, November 19, 2021 through Sunday, November 21, 2021. Fourteen student athletes and two (2) coaches will attend, providing an approx.7:1 student/chaperone ratio. The approximate cost is $3080, paid by the district as this is a state championship.
(Included in your packet is applicable documentation)

Overnight trip request submitted by Swim coaches John Barth and Kathleen Gallagher on behalf of eight (8) swim /dive players attending for participation in the NYSPHAA Girls Swimming & Diving Championships held at Ithaca College Aquatic Center, Ithaca, NY. The date of the trip is scheduled for Thursday, November 18, 2021 through Saturday, November 20, 2021. Eight student athletes and two (2) coaches will attend, providing an approx.4:1 student/chaperone ratio. The approximate cost is $2312, paid by the district as this is a state championship.
(Included in your packet is applicable documentation)

***** Public Comment *****

 

7. Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, December 14, 2021, 7:00 PM at Pine Bush High School
• Tuesday, January 4, 2022, 7:00 PM at Pine Bush High School
• Tuesday, January 18, 2022, 7:00 PM at Circleville Middle

District Meetings/Events:

WINTER CONCERTS

All Winter Concerts will be pre-recorded and posted to the website.

Other

• Wednesday, November 24, 2021 Superintendents Conference Day
  No School for students
• Thanksgiving Day / Recess – School Closed
  Thursday, November 25, 2021 and Friday, November 26, 2021
• OCSBA Delegates Meeting
  Virtual Meeting (zoom link emailed to BOE members)
  Wednesday, December 1, 2021 at 7PM

 

Old/ New Business/Updates

 

IV. Business & Finance

1. Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0028 dated 11/5/2021 Coaching PR authorizing payments in the amount of $ 60,367.19

• PR Transactions (0 checks) $ 60.367.19

Total $ 60,367.19

 

Claims Auditor’s Report covering Warrant # 0029 dated 11/5/2021 Check Run authorizing payments in the amount of $ 336,875.52

• Cafeteria Fund (8 checks 005750-005757 $ 10,542.95
• HS Activity Fund (4 checks 004375-004378) 715.21
• Federal Fund Acct (3 checks 002645-002647) 1376.06
• General Fund (84 checks 069923-070006) 324,241.30

Total $ 336,875.52

 

Claims Auditor’s Report covering Warrant # 0030 dated 7/19-10/31/21 Void and Reissue authorizing payments in the amount of $ 1,669,212.41

• Cafeteria Fund (1 check 005655) $ 8,157.28
• Capital Fund (1 check 001913) 1,656,892.36
• General Fund (6 checks 068618-069676) 3,762.77
• Custodial Account (2 checks 005758-005760) _______400.00

Total $ 1,669,212.41

 

Claims Auditor’s Report covering Warrant # 0031 dated 11/10/2021 Payroll authorizing payments in the amount of $ 848,847.68

• PR Transactions (5 checks 004439-004443) $ 848,847.68

Total $ 848,847.68

 

2. District Treasurer’s Report

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period of September 1, 2021 through September 30, 2021 and October 1, 2021 through October 31, 2021.

General Fund Reports:

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund
• District-wide Activity Fund
• Student Activity Funds for: Pine Bush High School,
• Circleville Middle School and Crispell Middle School
• Expendable Trust fund (Scholarships)
• Academy of Finance
• Human Services Academy
• Debt Service

 

3. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

Recommend the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II

Construction Contingency & Prime Contractor Allowance Recommendations
Memo #4

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders. The first set to be financed through the Construction Contingency.

*Further information is attached to this memo

No. Description Contractor Increase Cost

Pine Bush High School SED No: 44-04-01-06-0-007-027

• *Fitness Center Existing Structural Steel (Net change after credit) General $ 12,647.53
• Haas Center Garage Door General $ 4,465.19
• *Fitness Center Ceiling (Net change after credit) General $ 13,537.32
• Security Office Door Work General $ 2,334.14
• Locker Room 110 Shower Wall Area General $ 3,627.87
• *Fitness Center Existing Structural CMU Work (Net change after credit)General $ 16,288.00
• Unforeseen Devices and Cabling Electrical $ 9,189.00
• Security Office Electrical Work to Relocate CUH Electrical $ 1,306.00
• Athletic Director Office HVAC HVAC $ 2,320.45
• Fitness Center Volume Dampers HVAC $ 446.01
• Security Office Door CUH Relocation HVAC $ 4,328.50
• Locker Room 110 & 111 Convectors Change HVAC $( 1,220.80)
• Fitness Center Layout Plumbing Changes Plumbing $ 1,388.37
• Hot Water Heater Credit Plumbing $(17,815.00)
• Hose Bibbs in Bathrooms 110C and 111C Plumbing $ 3,091.25
• Installed Storm Water Pipe at Middle Exit of Parking Lot Site $ 3,275.34

Building Total $ 59,209.17

 

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Pool Coach’s Office General $ 4,620.21
• Girls Locker Room Wall Detail for Showers General $ 5,723.81
• Pool Locker Room Mixing Valve CMU Patching General $ 1,005.17
• Pool Locker Rooms Mixing Valve Plumbing $ 9,951.50
• *Girls Locker Room New Plumbing Work Plumbing $ 1,819.89
• *Boys Locker Room New Plumbing Work Plumbing $ 9,193.60
• Hose Bibbs in Bathrooms 109A and 102A Plumbing $ 1,552.34
• Hose Bibbs in Bathrooms 141 and 143 Plumbing $ 3,091.25
• Locker Room Electrical Devices Electrical $ 6,964.00
• Existing Lobby Aiphones Rework Electrical $ 634.00
• Locker Room Control Valves HVAC $ 7,523.90

Building Total $ 52,079.67

Circleville Middle School SED No: 44-04-01-06-0-014-015

• Boiler Room Louver HVAC $( 2,000.00)
• Pipe Installation HVAC $ 6,830.71
• Oil Return Valves HVAC $ 2,157.19
• *Connect Boiler Controls to BMS (Net change after credit) HVAC $ 8,240.08
• Pull Box Electrical $ 7,522.00
• Projector Mounts Electrical $ 3,428.00
• Existing Lobby Aiphones Rework Electrical $ 634.00
• Existing Carriers Replacements in Bathrooms 61 & 62 Plumbing $ 4,613.89
• Bathrooms 135A & 135C Fixtures Credit Plumbing $( 884.44)
• Bathrooms 61 and 62 Tile Flooring Demo General $ 2,010.35
• New Basketball Hoops General $ 21,615.28
• Bathrooms 135A and 135C Flooring Demo General $ 2,010.35
• Split Window Shades for AC Units General $ 2,398.88

Building Total $ 58,576.29

• Circleville Elementary School SED No: 44-04-01-06-0-009-016
• *Missing Boiler Items HVAC $ 3,414.45
• *Connect Boiler Controls to BMS HVAC $ 6,760.99
• *Boiler CO Detection Controls HVAC $ 8,100.09
• Roof Curbs for Exhaust Fans #7 and #8 (Net change after credit) HVAC $ 1,862.35
• Existing Lobby Aiphones Rework Electrical $ 941.57

Building Total $ 21,079.45

 

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Allowance Authorizations. This set to be financed through the
Prime Contractor Allowance.

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Tremco Roofing General $ 12,487.88

Building Total $ 12,487.88

Total Change Orders covered by Construction Contingency $190,944.58

Total Change Orders covered by Prime Contractor Allowance $ 12,487.88

 

V. Consideration of Executive Session

 

VI. Adjournment