BOARD OF EDUCATION REGULAR MEETING

Tuesday, November 24, 2020 at Circleville MS

(This meeting can be viewed via livestream at www.pinebushschools.org)

Consideration of Executive Session 6:30 p.m.

Anticipate Reconvening Regular Session 6:30 p.m.

AGENDA

 

I. Call to Order

 

Consideration of Executive Session 6:30 p.m.

Discussion: Particular contract

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Approval of Minutes

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendations

3. Appointment of Impartial Hearing Officer

4. Acknowledge and Acceptance of MOA with the School Related Professional Association (PBSRPA)

***** Public Participation *****

5. Appointment of Special Counsel

6. Designation / Disposition of Library Books

7. Approval of New Policy 3421 for First Reading

8. Acknowledge Receipt and Acceptance of Donation

9. Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV. Business & Finance

 

1. Claims Auditor’s Reports

2. Health & Welfare Services Contract

3. Authorization / Withdrawal from Tax Certiorari Reserve Fund

4. Annual Approval of Audit Committee Charter

 

***** Public Participation *****

 

V. Consideration of Executive Session

VI. Adjournment

 

MEMORANDUM Accompanying Board Agenda – November 24, 2020

AGENDA             

I.      Call to Order         6:30  p.m.

Consideration of Executive Session     6:30  p.m.

Discussion: Particular Contract

Anticipate Reconvening Regular Session     7:00  p.m.

 

II.      Approval of Minutes

The Board of Education will be asked to approve the minutes from the November 10, 2020 regular board meeting as submitted by the District Clerk.

 

III.      Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Acting Superintendent of Schools and recognize tenure recipients included as part of this agenda:

ON WEBSITE

 

2.      CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

 

3.       Appointment of Impartial Hearing Officer (IHO)

The Board of Education is being asked to officially approve the appointment of Carl Wanderman of Montebello, NY, as an Impartial Hearing Officer, pertaining a parent request for Due Process. 

Note: Trustee Ross Tompkins initially approved the appointment of the IHO, as he is the board designee for the appointment of Impartial Hearing Officers.

 

4.       Acknowledge and Acceptance of MOA with the School Related Professional Association (PBSRPA)

Recommend the Board of Education acknowledge receipt and acceptance of the following resolution:

           NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby acknowledge and accept the Memorandum of Agreement (associated with the creation of a new title) the District and the School Related Professionals Association (“PBSRPA” ) dated September 30, 2020,  as attached hereto; and

 

           BE IT FURTHER RESOLVED, that the Board acknowledges that the Acting Superintendent is appropriate to execute said agreement Between the District and the PBSRPA pursuant to the Memorandum of Agreement on file with the District Clerk.

Date: November 24, 2020

 

                *****     Public Participation     *****

 

5.         Appointment of Special Counsel

Recommend that the Board of Education adopt the following resolution to appoint special counsel:

             RESOLVED, that the Pine Bush Board of Education approve the appointment of McGivney, Kluger, Clark & Intoccia, PC as special counsel, according to the terms and conditions set forth in their proposal, dated November 24, 2020 and further authorize the Acting Superintendent of Schools to sign the retainer.

November 24, 2020

 

6.       Designation / Disposition of Library Books

Recommend the Board of Education designate and approve the disposition of the following books:

• Library books as submitted at the request of Robin Renehan, CVMS Library Media Specialist and submitted by Lisa Hankinson, Principal, as outdated and/or in poor condition beyond repair, therefore,
• unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

 

7.       Approval of New Policy 3421 for First Reading

Recommend the Board of Education approve new Policy 3421, Title IX and Sex Discrimination, for first  reading.

 

8.       Acknowledge Receipt and Acceptance of Donation

Recommend the Board of Education acknowledge receipt and acceptance of the following donation:

Donation on behalf of Cara and Jim Robertson of a Chickering Piano #217533, acknowledged by Robin Evans, Co-Chairperson for Music for placement at Crispell MS.

 

 9.      Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 

Regular Board Meetings:

• Tuesday, December 8, 2020, 7:00 PM at Pine Bush High School
• Tuesday, January 12, 2021, 7:00 PM at Pine Bush High School
• Tuesday, January 26, 2021, 7:00 PM at Circleville Middle

 

District Meetings/Events:

Virtual Parent Teacher Conferences

• Wednesday, November 25, 2020, (1/2 day of school for students and staff)

 

Other

• Wed, November 25, 2020, ½ day students and staff, Secondary dismissal 10:30 AM, Elem. 11:30 AM
• Thanksgiving Day / Recess – School Closed
• Thursday, November 26, 2020 and Friday, November 27, 2020   

 

Community Member Needed for Audit Committee

The Pine Bush Central School District is currently looking for a volunteer within our school community to fill an opening as a member on our district Audit Committee.

This is a board committee consisting of three board members and four community members.

Anyone interested in filling the open position as a member of the Audit Committee is asked to submit a letter of interest, highlighting their qualifications, no later than Friday, December 18, 2020 to:

Deborah June, District Clerk
Pine Bush Central School District
PO Box 700
Pine Bush, New York 12566

Or email  debbie.june@pinebushschools.org

 

IV.     Business & Finance

1.       Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0028 dated 10/30/2020 check run authorizing payments in the amount of $ 231,109.27

• Cafeteria Fund (5 checks 005437-005441)   $    9,150.10
• Crispell SAF (1 check 002348)    $   540.00                                         
• General Fund (60 checks 065498-065557)    $   221,274.17                         
• District Activity AC (1 check 005679)   $  145.00

             Total      $     231,109.27

 

Claims Auditor’s Report covering Warrant # 0029 dated 11/6/2020 check run authorizing payments in the amount of $ 1,017,696.28

• Cafeteria Fund (5 checks 005442-005446)      $     5,331.97
• Trust & Agency Acct. (0 checks)    $   64,263.85
• Federal Fund Acct. (3 checks 002555-002557)      $  12,496.00
• Capital Fund (6 checks 001843-001848)    $   644,970.37
• General Fund (77 checks 065559-065635)    $   290,094.09
• District Activity AC (1 check 005680)       540.00

         Total      $   1,017,696.28

 

Claims Auditor’s Report covering Warrant # 0030 dated 11/10/2020 payroll authorizing payments in the amount of $ 861,051.95                                                                            

• Trust & Agency Acct. (6 checks 004241-004246)        $   861,051.95

               Total         $     861,051.95

 

Claims Auditor’s Report covering Warrant # 0031 dated 11/13/2020 check run authorizing payments in the amount of $ 810,456.61

• Cafeteria Fund (4 checks 005447-005450)        $   16,452.05         
• General Fund (40 checks 065636-065675)    $   792,275.18
• District Activity AC (2 checks 005681-005682)   $    1,729.38

        Total      $   810,456.61

 

2.            Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2019-2020 school year with the Valley Central School District at a per student cost of $ 1,287.19. The contract covers 30 students who are Pine Bush residents attending a non-public school within the Valley Central School District for a total contract cost of $38,615.70 (30 students have been verified.)

 

During the 2018-2019 school year the contract was for $38,164.20.

 

3.            Authorization / Withdrawal from Tax Certiorari Reserve Fund

Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

Town of Crawford

Name            School Year       S-B-L        Old Assessment      New Assessment       Refund Amt  

269 Shawanga Valley LLC,  Mahwah, NJ 07430 2020-2021    22-1-72.1     $439,900 $385,000                      $3,378.99

91 Bridle Path Ln           2019-2020    22-1-72.1     $439,900  $385,000 $3,329.55

        Total Refund     $6,708.54

4.          Annual Approval of Audit Committee Charter

Recommend the Board of Education approve the annual review of the Audit Committee Charter, per recommendation by the Audit Committee, per their annual review on (October 5, 2020) noting there are no changes.

 

         *****     Public Participation     *****

 

 V.         Consideration of Executive Session

VI.        Adjournment