BOARD OF EDUCATION
REGULAR MEETING
Tuesday, November 9, 2021 at Pine Bush HS
Consideration of Executive Session 6:30 PM
Anticipate Reconvening Regular Session 7:00 PM.
AGENDA
I. Call to Order
Consideration of Executive Session 6:30 PM
Discussion: Board Communications
Anticipate Reconvening Regular Session 7:00 PM
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
2. CSE and CPSE Placement Recommendations
3. Wallkill East Rotary Club–Dictionary Project
4. Presentation: Pine Bush CSD – School Nutrition
5. Designation / Disposition of Equipment
6. Approval of the District Comprehensive Improvement Plan
7. Approval of Educational Consultant Agreement
***** Public Comment *****
8. Upcoming Board Meetings, Events / Old, New Business / Updates
IV. Business & Finance
1. Claims Auditor’s Reports
2. Approval for Transfer of Fund Balance
3. Approval of SCAR Assessment Reduction Decisions
4. Approval of Correction -Tax Warrant – Errors/Omissions
5. Authorization / Withdrawal from Tax Certiorari Reserve Fund
6. Tax Collector’s Report 2021
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – November 9, 2021
AGENDA
I. Call to Order 6:30 p.m.
Consideration of Executive Session at District Office 6:30 p.m.
Discussion: Board Communication
Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the October 26, 2021 regular board meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. CSE and CPSE Placement Recommendation
Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Tompkins.
3. Wallkill East Rotary Club–Dictionary Project
Recommend the Board of Education officially acknowledge receipt of dictionaries donated by the Wallkill East Rotary Club to the current third grade students in the Pine Bush Central School District.
(This year 390 Dictionaries were distributed to 3rd graders. Previously, we would have an assembly in each building to give out the dictionaries but this has not happened the last two years. Also, approximately 40 dictionaries are given out to Chapel Field, a private school in our district. This is the 14th year that the Wallkill East Rotary Club has done the Dictionary Distribution in Pine Bush. There have been 4790 dictionaries distributed. The Rotary Club gets the Dictionaries from the Dictionary Project located in Charleston, South Carolina and they have provided over 31 Million dictionaries to children around the world since it started in 1992.)
4. Presentation: Pine Bush CSD – School Nutrition
Lyn Prestia, Director of Food Service will be in attendance to provide an update to the Board of Education on School Food and Nutrition. A PowerPoint will be provided that evening.
5. Designation / Disposition of Equipment
Recommend the Board of Education designate and approve the disposition of the following:
Equipment for disposition as submitted at the request of Lyn Prestia, Director of Food Service, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250
SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent
6. Approval of the District Comprehensive Improvement Plan
Recommend the Board of Education approve the District Comprehensive Improvement Plan for the 2021-2022 school year.
7. Approval of Educational Consultant Agreement
Recommend the Board of Education approve the following resolution:
RESOLVED, that the Board of Education approves the agreement with MaryAnn Wilson d/b/a Wilson Learning & Leading (Consultant), for the Pine Bush Central School District, effective November 10, 2021 through June 30, 2022 at a rate of $700 per day, not to exceed 30 days (paid through the School Improvement Grant) in accordance with said agreement on file with the district clerk, and further authorizes the Superintendent of Schools to sign all applicable documents.
Date: November 9, 2021
***** Public Comment *****
8. Upcoming Board Meetings, Events / Old, New Business / Updates
Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, November 23, 2021, 7:00 PM at Circleville Middle
- Tuesday, December 14, 2021, 7:00 PM at Pine Bush High School
District Meetings/Events:
PBHS Fall Drama
She Kills Monsters – Young Adventures Edition
Friday, November 12, 2021 & Saturday, November 13, 2021, PBHS Auditorium, 7PM
*Mature language and situations may not be suitable for those under 13
Virtual Parent Teacher Conferences
- Secondary Evening Parent/Teacher Conferences
RESCHEDULED to November 17, 2021, 4:30-7:30PM (was 11/10/21) - Elementary Evening Parent/Teacher Conferences
Thursday, November 18, 2021, 5PM – 8PM - Elementary Parent/Teacher Conferences – Half Day for elementary students
Friday, November 19, 2021 & Monday, November 22, 2021
Other
- Thursday, November 11, 2021 School Closed in observance of Veterans Day
- Wednesday, November 24, 2021 Superintendents Conference Day – No School for students
- Thanksgiving Day / Recess – School Closed
Thursday, November 25, 2021 and Friday, November 26, 2021
Old, New Business / Updates
- School Related Professionals Day – November 16, 2021
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0025 dated 10/22/2021 check run authorizing payments in the amount of $ 61,014.42
- Cafeteria Fund (1 check 005734) $ 94.79
- Crispell SAF (1 check 002358) 735.00
- General Fund (40 checks 069829-069868) 59,902.79
- Custoidal Account (2 checks 005758-005759) 282.14
Total $ 61,014.42
Claims Auditor’s Report covering Warrant # 0026 dated 10/25/2021 payroll authorizing payments in the amount of $ 1,082,584.00
- PR Transactions (12 checks 004427-004438) $ 1,082,584.00
Total $ 1,082,584.00
Claims Auditor’s Report covering Warrant # 0027 dated 10/29/2021 check run authorizing payments in the amount of $ 4,764,808.78
- Cafeteria Fund (15 checks 005735-005749) $ 79,174.10
- HS Activity Fund (7 checks 004368-004374) 2,796.02
- Federal Fund Acct (3 checks 002642- 002644) 36,925.56
- Capital Fund (10 checks 001916-001925) 2,343,263.63
- General Fund (54 checks 069869-069922) 2,302,625.92
- Custodial Account (1 check 005761) 23.55
Total $ 4,764,808.78
2. Approval for Transfer of Fund Balance
Recommend the Board of Education approve the following resolution:
RESOLVED, that the Pine Bush CSD Board of Education authorize the transfer of $6,500,000 from available Fund Balance to the Capital Reserve Fund effective November 10, 2021.
3. Approval of SCAR Assessment Reduction Decisions
Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:
Town of Crawford
Name School Year S-B-L Old Assessment New Assessment Refund Amt
- Tyler Edwards 2021-2022 22-1-60.1 $143,200 $138,800 $257.67
335 Stone School House Rd, Bloomingburg, NY - Kelly Kennedy 2021-2022 24-2-11 $143,200 $135,200 $468.49
286 Long Lane, Bloomingburg, NY - Keith Luther 2021-2022 25-1-19 $108,700 $91,300 $1,018.96
62 & 64 Bullville Rd, Montgomery, NY
Town of Wallkill
- George Bryson 2021-2022 44-1-81 $92,000 $88,900 $354.31
29 Heather Ct, Middletown, NY
Total Refund $2,099.43
4. Approval of Correction -Tax Warrant – Errors/Omissions
Please see the below correction to the Tax Warrant-Errors/Omissions to be submitted to the board of Education for approval.
Corrections of Error/Omission
Town of Wallkill
- SBL: 41-1-100.2
- Property Address: 103 Tower Dr
- Owner: 103 Tower Drive Assoc, LLC
- According to documentation received on October 22, 2021 from the Town of
- Wallkill Assessor’s Office, this parcel owner is approved for a refund. The property building permit was issued on the wrong S-B-L (Middletown City School District 41-1-100.1). The Assessor erroneously valued the Pine Bush parcel (41-1-100.2) at $45,000 and should have been assessed to a taxable value of $10,000.
Total Refund $4,000.24
5. Authorization / Withdrawal from Tax Certiorari Reserve Fund
Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.
Town of Wallkill
Name School Year S-B-L Old Assessment New Assessment Refund Amt
HP Coolidge 2017-2018 24-1-35 $1,507,000.00 $1,500,000.00 $783.19 Scotchtown Rd LLC, One W Red Oak Ln, White Plains, NY 10604
Total Refund $783.19
6. Tax Collector’s Report – 2021
On Tuesday evening, the Board of Education will be asked to adopt a resolution relieving the tax collector of the responsibility for the uncollected portion of the tax lists now that the tax warrant period has ended, and authorize her to turn the lists of delinquent tax items with three percent penalty over to the offices of the County Treasurers.
The Tax Collector’s Summary Report: Board members are required to sign all unpaid tax reports in acknowledgment.
Recommend the Board of Education acknowledge receipt and acceptance of the 2021 Tax Collector’s Summary Report and approve the following resolution for adoption:
RESOLVED, whereas the Education Law provides that the tax collector shall be relieved of responsibility for the uncollected portion of the tax list when a complete list of delinquent tax items have been certified to the Board of Education, and, since the collector has affixed her affidavit to such
statement and has filed a statement accounting for the handling of the warrant; and,
WHEREAS, the clerk acknowledges receipt of the signed report of the tax collector to be submitted to the board;
THEREFORE BE IT RESOLVED, that the Board of Education accept the Report of the Tax Collector and having determined that the collector has accounted for the full amount of the tax warrant, directs that the lists of delinquent tax items with the three percent penalty, be certified to the offices of the County Treasurers and/or other tax enforcement officers.
A ROLL CALL VOTE IS REQUIRED
V. Consideration of Executive Session
VI. Adjournment