BOARD OF EDUCATION
REGULAR MEETING – REVISED
Tuesday, October 13, 2020 at Pine Bush High School
(Also on live stream at www.pinebushschools.org)
Consideration of Executive Session 6 p.m.
Anticipate Reconvening Regular Session 7 p.m.
AGENDA
I. Call to Order
Consideration of Executive Session 6 p.m.
Discussion re: Particular Contracts and Personnel Matter
Anticipate Reconvening Regular Session 7 p.m.
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
Consent Agenda
- CSE and CPSE Placement Recommendations
- Acknowledge Receipt and Acceptance of External Auditor Report with District Response – Nugent and Hauessler
- BOE Adoption of the District-wide Health and Safety Plan for 2020-2021
- Return to Learn Update
***** Public Participation *****
- Acknowledge and Acceptance of MOA with the School Related Professional Association (PBSRPA)
- Designation / Disposition of Library Books and Equipment
- Upcoming Board Meetings, Events / Old, New Business / Updates
- Update: OCSBA Meeting/Community Resources
IV. Business & Finance
- Claims Auditor’s Reports
- Board Approval of Resolutions for the Sale of the Permanent Easement
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – October 13, 2020
AGENDA
I. Call to Order 6 p.m.
Consideration of Executive Session 6 p.m.
Particular Contracts and Personnel Matter
Anticipate Reconvening Regular Session 7 p.m.
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the September 22, 2020 meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. CSE and CPSE Placement Recommendations
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Watkins.
3. Acknowledge Receipt and Acceptance of External Auditors’ Report
Jennifer Capicchioni will be in attendance, virtually, Tuesday evening to present to the Board of Education the Audit Report for Year Ending June 30, 2020, including reports on federal awards and extraclassroom activity fund as submitted, and the District’s responses to the management letter, as well as address any questions.
Board of Education’s Receipt and Acceptance of Audit Report for Year Ending June 30, 2020 and District Responses.
The Board of Education (upon the recommendation of the Audit Committee on 10/5/2020) will be asked to officially acknowledge receipt and acceptance of the Audit Report for Year Ending June 30, 2020, including reports on federal awards and extraclassroom activity fund as submitted by Nugent and Haeussler, and the District’s response to the management letter, as submitted.
(Roll call vote needed)
4. BOE Adoption of District-wide Health and Safety Plan for 2020-2021
Recommend the Board of Education adopt the District-wide School Safety Plan for the 2020-2021 school year, as reviewed and submitted by the District’s Health, Safety, and Wellness Committee at the September 22, 2020 meeting and public hearing.
5. Return to Learn Update
District administration will provide a Return to Learn update.
***** Public Participation *****
6. Acknowledge and Acceptance of MOA with the School Related Professional Association (PBSRPA)
Recommend the Board of Education acknowledge receipt and acceptance of the following resolution:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby acknowledge and accept the Memorandum of Agreement (associated with unit member lay-offs, recalls, health insurance, compensation) the District and the School Related Professionals Association (“PBSRPA” ) dated September 30, 2020, as attached hereto; and
BE IT FURTHER RESOLVED, that the Board acknowledges that the Superintendent is appropriate to execute said agreement Between the District and the PBSRPA pursuant to the Memorandum of Agreement on file with the District Clerk.
Date: October 13, 2020
7. Designation / Disposition of Library Books and Equipment
Recommend the Board of Education designate and approve the disposition of the following books and equipment:
- Library books as submitted at the request of Aubrey Zamonsky, Library Media Specialist and submitted by Brian Breheny, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.
- Equipment for disposition as submitted at the request of Lyn Prestia, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.
Circleville Middle School Equipment:
- Cabinet holding reach-in 1 door, #21204
- Cabinet holding reach-in 1 door, #21205
- Cabinet holding reach-in 1 door, #21206
- Cabinet holding reach-in 1 door, #11594
- Cabinet holding reach-in 1 door, # 6540
- Reach in Refrigerator, Traulsen# 007393
Pine Bush High School Equipment:
- #1 Cabinet holding reach-in – Quantity (1)
Cres-Cor – Crown X – Model H13B1834
PB #00000831 / 007075
Not repairable – Location Pine Bush High School
- #2 Mobile Pan Rack – Quantity (2)
Bevles Brand – Model # PR-6840
PB # 022474 & PB # 022814
Not repairable – Location Pine Bush High School
- #3 Steam Table – Quantity (1)
PB #021682 – Serial # 577512
Not repairable – Location Pine Bush High School
Not repairable – Location Pine Bush High School
8. Upcoming Board Meetings, Events / Old, New Business / Updates
Our upcoming board meetings and events should be announced Tuesday evening.
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, October 27, 2020, 7:00 PM at Circleville Middle School
(also available by live stream via link at www.pinebushschools.org)
- Tuesday, November 10, 2020, 7:00 PM at Pine Bush High School
(also available by live stream via link at www.pinebushschools.org)
- NYSSBA Annual Education Convention 2020 – Virtual Two Week Event
The virtual convention will be held over a two-week period, October 20-22 and October 27-29, 2020. The Annual Business Meeting will be held on October 31, 2020.
Old, New Business / Updates
Update: OCSBA Meeting/Community Resources
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0017 dated 9/11/2020 authorizing payments in the amount of $2,320,253.00
- Cafeteria Fund (7 checks 005394-005400) $ 21,709.89
- Trust & Agency Acct.(0 Checks) $ 212,037.50
- Federal Fund (6 checks 002543-002548) $ 112,967.72
- Capital Fund (4 checks 001827 -001830) $ 189,721.32
- General Fund (82 checks 065022 -065103) $ 1,783,249.97
- District Activity Account (1 check 005498) $ 566.60
Total $ 2,320,253.00
Claims Auditor’s Report covering Warrant # 0018 voids and reissues 7/1/20-9/17/2020 authorizing payments in the amount of $7,088.09
- Cafeteria Fund (1 check 005401) $ 19.90
- HS Activity Fund (2 checks 004318-004319) $ 150.00
- General Fund (7 checks 064187-065107) $ 6,392.19
- District Activity Account (12 check 005492-00506) $ 526.00
Total $ 7,088.09
Claims Auditor’s Report covering Warrant # 0019 dated 9/18/2020 check run authorizing payments in the amount of $ 470,042.94
- Cafeteria Fund (13 checks 005402-005414) $ 11,297.19
- Federal Fund (1 check 002549) $ 40,420.00
- Capital Fund (2 checks 001831-001832) $ 130,238.94
- General Fund (98 checks 065108 -065205) $ 287,994.81
- District Activity Account (2 checks 005507-005508) $ 92.00
Total $ 470,042.94
2. Board Approval of Resolutions for the Sale of the Permanent Easement
Recommend the Board of Education approve the following resolutions:
Pine Bush Central School District
BOARD RESOLUTION (1)
WHEREAS, the New York State Department of Transportation (“NYSDOT”) is seeking to purchase a permanent easement of 459 sq.ft. trapezoidal shaped property owned by the Pine Bush Central School District (“District”) located at 77 Maple Ave., depicted on the map 88, parcel 89 attached hereto (“Easement”); and
WHEREAS, the NYSDOT is purchasing the permanent easement in furtherance of its project for the construction and reconstruction of ADA compliant sidewalks known as Project SH45, Middletown and Pine Bush Highway, Part 1, Pin 8813.18.221; and
WHEREAS, after an appraisal of the subject property, the District and the NYSDOT have agreed that the acquisition value of the easement is $1,350.00; and
WHEREAS, the sale of a permanent easement is a Type II Action under the New York State Environmental Conservation Law 617.5(c)(10), as a routine activity of an educational institution.
NOW THEREFORE BE IT RESOLVED, that the Board of Education of the Pine Bush School District does hereby determine that the 459 sq. ft. Section of District property that is the subject of the permanent easement is no longer in use for school district purposes; and
BE IT FURTHER RESOLVED, that the Board of Education does hereby approve the sale of the permanent easement as depicted on the attached map in the amount of $1,350 to the State of New York for the proposed project; and
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Superintendent or his designee to execute all Agreements and documents necessary to effectuate such sale and payment for the permanent easement.
Date: October 13, 2020
Pine Bush Central School District
BOARD RESOLUTION (2)
WHEREAS, the New York State Department of Transportation (“NYSDOT”) is seeking to purchase a permanent easement of 81 sq. ft. property owned by the Pine Bush Central School District (“District”) located at 77 Maple Ave., depicted on the map 83, parcel 84 attached hereto (“Easement”); and
WHEREAS, the NYSDOT is purchasing the permanent easement in furtherance of its project for the construction and reconstruction of ADA compliant sidewalks known as Project SH45, Middletown and Pine Bush Highway, Part 1, Pin 8813.18.221; and
WHEREAS, after an appraisal of the subject property, the District and the NYSDOT have agreed that the acquisition value of the easement is $500.00; and
WHEREAS, the sale of a permanent easement is a Type II Action under the New York State Environmental Conservation Law 617.5(c)(10), as a routine activity of an educational institution.
NOW THEREFORE BE IT RESOLVED, that the Board of Education of the Pine Bush School District does hereby determine that the 81 sq. ft. Section of District property that is the subject of the permanent easement is no longer in use for school district purposes; and
BE IT FURTHER RESOLVED, that the Board of Education does hereby approve the sale of the permanent easement as depicted on the attached map in the amount of $500.00 to the State of New York for the proposed project; and
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Superintendent or his designee to execute all Agreements and documents necessary to effectuate such sale and payment for the permanent easement.
Date: October 13, 2020
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment