BOARD OF EDUCATION REGULAR MEETING
Tuesday, October 26, 2021 at Circleville Middle School

Consideration of Executive Session 6:30 p.m.

Anticipate Reconvening Regular Session 7:00 p.m.

AGENDA

I. Call to Order

Consideration of Executive Session 6:30 p.m.

Discussion re: Contractual Issue

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Recognition – Mid-Hudson School Study Council Award Winners

 

III. Approval of Minutes

 

IV. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendations

3. No Place for Hate / Promise and Resolution of Respect

4. Presentation: Smart Schools Phase 4

***** Public Comment *****

5. Upcoming Board Meetings, Events / Old, New Business / Updates

 

V. Business & Finance

1. Claims Auditor’s Reports

2. District Treasurer’s Reports

3. Approval of Audit Committee Community Members

4. Annual Approval of Audit Committee Charter

5. Appropriation of Fund Balance for Physical Education Class

6. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

 

VI. Consideration of Executive Session

VII. Adjournment

MEMORANDUM Accompanying Board Agenda – October 26, 2021

AGENDA

I. Call to Order 6:30 p.m.

Consideration of Executive Session 6:30 p.m.

Discussion re: Contractual Issue

Anticipate Reconvening Regular Session 7:00 p.m.

II. Recognition: Mid-Hudson School Study Council Award Winners

The Board will be recognizing the following individuals for achieving the award of excellence through the Mid-Hudson School Student Council. (Due to the present circumstances, the usual celebration through the council was not held). The award winners for the 2021-2022 school year are as follows:

• Administration – Christopher Mummery
• Pupil Personnel Services – Elizabeth McNamee
• Support Staff Service – Kelly McCauley

 

III. Approval of Minutes

The Board of Education will be asked to approve the minutes from the October 12, 2021 regular board meeting as submitted by the district clerk.

 

IV. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2. CSE and CPSE Placement Recommendation

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Johnson.

3. No Place for Hate – Promise and Resolution of Respect

Amy Brockner, Assistant Superintendent for Instruction, will read the No Place for Hate Promise and Resolution of Respect for the reaffirmation and commitment. The Board of Education will be asked to take action on the following as submitted.

Recommend the Board of Education reaffirm its commitment to the No Place for Hate Promise and approve the following No Place for Hate Promise and Resolution of Respect, for adoption as submitted:

No Place for Hate Promise

I PROMISE, to do my best to treat everyone fairly.
I PROMISE, to do my best to be kind to everyone — even if they are not like me.
IF I SEE someone being hurt or bullied, I will tell a teacher.
EVERYONE should be able to feel safe and happy in school.
I WANT OUR SCHOOL to be No Place for Hate.

Resolution of Respect

We pledge from this day forward to do our best to combat prejudice and to stop those who violate someone’s civil rights. We will seek to understand those who are different. We believe that one person can make a difference and that no person should stand by when it comes to opposing hate. We will
speak out against prejudice and discrimination. We will reach out to those who are victims of hate. We know that we must all promote harmony, equality, and respect. By signing the pledge, we commit ourselves to creating a community that is No Place for Hate.

4. Presentation: Smart School Phase 4 Project

John Hicks, Director of Educational Technology will present on the Smart School Phase 4 Project

***** Public Comment *****

5. Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

• Tuesday, November 9, 2021, 7:00 PM at Pine Bush High School
• Tuesday, November 23, 2021, 7:00 PM at Circleville Middle

Other District Meetings/Events:

• Thursday, November 11, 2021, Veterans Day – School Closed
• Wednesday, November 24, 2021 Superintendents’ Conference Day
  No School for students
• Thanksgiving Day / Recess – School Closed
  Thursday, November 25, 2021 and Friday, November 26, 2021

Upcoming Events:

• Wednesday, November 3, 2021, 7:00 PM OCSBA Delegates’ Meeting

Old/New Business

V. Business & Finance

1. Claims Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant #0021 dated 10/1/21 check run, authorizing payments in the amount of $ 229,012.71

• Cafeteria Fund (21 checks 005700-005720) $ 64,227.88
• Federal Fund Acct (3 checks 002636-002638) 8,676.41
• Capital Fund (1 check 001914) 35,951.00
• General Fund (77 checks 069597-069673) 119,957.42
• District Activity AC (1 check 005755) 200.00

Total $ 229,012.71

 

Claims Auditor’s Report covering Warrant #0022 dated 10/8/21 payroll, authorizing payments in the amount of $ 843,353.57

• PR Transactions (5 checks 004422-004426) $ 843,353.57

Total $ 843,353.57

 

Claims Auditor’s Report covering Warrant #0023 dated 10/8/21 check run, authorizing payments in the amount of $ 1,544,321.99

• Cafeteria Fund (9 checks 005721-005729) $ 24,969.86
• Federal Fund Acct (3 checks 002639-002641) 7,481.21
• General Fund (88 checks 069677-069764) 1,511,635.46
• District Activity AC (1check 005756) 235.46

Total $ 1,544,321.99

 

Claims Auditor’s Report covering Warrant #0024 dated 10/15/21 check run, authorizing payments in the amount of $ 753,893.77

• Cafeteria Fund (4 checks 005730-005733) $ 9,999.26
• HS Activity Fund (3 checks 004365-004367) 2,080.69
• Capital Fund (1 check 001915) 15,563.18
• General Fund (64checks 069765-069828) 726,209.69
• District Activity AC (1check 005757) 40.95

Total $ 753,893.77

 

2. District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports/Cash Flow Projection for the period July 1, 2021 through July 31, 2021 and August 1, 2021 through August 31, 2021.

General Fund Reports:

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund
• District-wide Activity Fund
• Student Activity Funds for: Pine Bush High School,
• Circleville Middle School and Crispell Middle School
• Expendable Trust Fund (Scholarships)
• Academy of Finance
• Human Services Academy
• Debt Service

 

3. Approval of Audit Committee Community Members

Recommend the Board of Education appoint the following individuals to fill the open community member seats on the Audit Committee, effective  10/12/2021:

• Anita Faurot-Hoppe
• Sarah Reifmueller

4. Annual Approval of Audit Committee Charter

Recommend the Board of Education approve the annual review of the Audit Committee Charter, per recommendation by the Audit Committee, per their annual review on (October 12, 2021) noting there are no changes.

5. Appropriation of Fund Balance for Physical Education Class

Recommend the Board of Education authorize the following resolution:

BE IT RESOLVED the Board of Education of the Pine Bush Central School District designate the fitness room equipment and supplies as an ordinary contingent expense, and authorizes unassigned fund balance to pay for this in an amount not to exceed $89,814.00, and authorizes the Superintendent of Schools or his designee to sign all applicable documents.

6. Approval of Change Orders for 2019 Capital Improvement Project (Phase II)

Recommend the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II
2019 Capital Improvement Project- Phase II
Construction Contingency & Prime Contractor Allowance Recommendations
CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders. The first set to be financed through the Construction Contingency.

*Further information is attached in board packets

No. Description             Contractor                Increase Cost

Pine Bush High School     SED No: 44-04-01-06-0-007-027

• Custodial Closet Repair Near AD Office 108             Plumbing           $ 530.83
• Roof Leader at Fitness Center                                          Plumbing           $ 5,442.46
• Removal of existing drinking fountain at former weight room Plumbing $ 583.53
• AD Office Flooring and Wall Base                                    General               $ 2,218.13
• Locker Storage Floor                                                              General               $ 4,318.30
• New Door Hardware for Security Vestibule                General               $ 6,355.59
• *Indoor Refrigeration Insulation                                        HVAC                   $ 19,498.01
• Haas Center – Register Install                                            HVAC                   $ 1,293.88
• Door contacts for Security Vestibule                             Electrical            $ 7,919.00
• *Parking Lot Conduits                                                            Electrical            $ 36,933.00
• Fitness Center- Exterior Light Wall Packs                   Electrical            $ 2,213.00
• *Additional Power and Data in Haas Center               Electrical             $ 44,337.10
• Unsuitable Soil Undercuts at Parking Lot                    Site                        $ 14,983.89

Building Total $146,626.72

 

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• Shower Fixtures                                                                         Plumbing             $ 7,512.88
• Repairing/Cleaning Existing Floor Drains                      Plumbing             $ 3,118.04
• Hose Bibbs                                                                                     Plumbing             $ 1,545.62
• Repair/Replace Existing Leaking Roof Drain                Plumbing              $ 1,463.39
• *Girls Locker Room Backfill                                                   Plumbing               $ 1,740.26
• *Girls Locker Room Trenching                                             Plumbing             $ 19,299.43
• *Girls Locker Room Concrete Cut and Patch               Plumbing           $ 22,688.08
• *Boys Locker Room Backfill                                                  Plumbing             $ 2,137.15
• *Boys Locker Room Concrete Cut and Patch              Plumbing            $ 13,663.39
• Security Vestibule Coiling Door                                          General                $ 8,390.63
• Bathroom Flooring Demolition                                            General                $ 3,015.52
• Girls Locker Room Shower Partitions                              General                $ 5,332.06
• Main Office 136A Registers                                                   HVAC                   $ 1,156.96
• Security Office Fin Tube Heater Relocation                  HVAC                    $ 2,262.45
• Door Contacts for Security Vestibule                               Electrical             $ 7,919.00
• *Exhaust Fan Wiring                                                                   Electrical          $ 14,683.20

Building Total $115,928.06

 

Circleville Middle School SED No: 44-04-01-06-0-014-015

• New Toilet Carriers in Bathrooms 61 & 62                      Plumbing             $ 2,218.01
• Provide New Hose Bibbs in Bathrooms 61 & 62           Plumbing            $ 1,545.62
• Slab on Grade cut and Patch Work in Bathrooms 61 & 62 Plumbing  $ 1,676.98
• Concrete Slab for Propane Tank for Boiler Pilot Light   General          $ 5,433.65
• Window Clarification for Room 45                                       General              $ 1,264.86
• Boiler Pilot Light Work                                                                HVAC                 $ 8,904.89
• Disconnects and Auto Reset Low Water Cut Offs        HVAC                $ 1,549.41
• Main Lobby Register Relocation                                             HVAC                $ 1,080.76
• Door Contacts for Security Vestibule                                  Electrical          $ 7,919.00

Building Total $ 32,193.18

 

Circleville Elementary School SED No: 44-04-01-06-0-009-016

• Indoor Refrigeration Insulation                                            HVAC                 $ 3,920.93
• Door Contacts for Security Vestibule                               Electrical          $ 7,919.00

Building Total $ 11,839.93

 

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Allowance Authorizations. This set to be financed through the Prime
Contractor Allowance.

No.                             Description               Contractor                        Increase Cost

Pine Bush High School SED No: 44-04-01-06-0-007-027

• New Dividing Wall in Home & Careers Room                  Electrical           $ 9,479.00
• *Additional Panel Feeder Length                                            Electrical       $ 20,588.00

Building Total $ 30,067.00

 

Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015

• *Girls Locker Room Plumbing Demolition                        Plumbing             $ 4,081.48
• *Boys Locker Room Plumbing Demolition                       Plumbing            $ 4,206.48
• *Boys Locker Room Concrete Cut and Patch                 Plumbing          $ 16,349.16

Building Total $ 24,637.12

Total Change Orders covered by Construction Contingency $306,587.89

Total Change Orders covered by Prime Contractor Allowance $ 54,704.12

 

VI. Consideration of Executive Session

VII. Adjournment