BOARD OF EDUCATION
REGULAR MEETING
Tuesday, September 24, 2019 at CVMS
Consideration of Executive Session 5:45 p.m.
Regular Session 7:00 p.m.
AGENDA
I. Call to Order 5:45 p.m.
– Consideration of Executive Session 5:45 p.m.
Discussion re: Superintendent’s Contract,
Vendor Contract, Pending Litigation
– Anticipate Reconvening Regular Session 7:00 p.m.
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
- Consent Agenda
- Presentation by Rotary Club–Dictionary Project & Acceptance of Donation
- CSE Placement Recommendations
- Presentation: Consideration of New Club S.T.A.R. (Students Taking Active Roles)
***** Public Participation ***** - Designation / Disposition of Surplus Technology Equipment
- Acknowledge Receipt and Acceptance of Donations
- Approval of Overnight Trip
- Appointment of Impartial Hearing Officer
- Upcoming Board Meetings, Events and Updates
Old New–Business
- REVIEW: NYSSBA Amendments and Rebuttals to Proposed Resolutions
- Board Discussion: Strategic Goals
IV. Business & Finance
- Claims Auditor’s Reports
- District Treasurer’s Report
- Approval of Resolution – Energy Performance Contract
- Approval Request for Proposals – Owners Representative
- Approval of Property Tax Refund / Correction of Error
- Board Approval of Agreement for Special Education Services
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – September 24, 2019
AGENDA
I. Call to Order 5 :45 p.m.
Consideration of Executive Session 5:45 p.m.
Discussion re: Superintendent’s Contract
Vendor Contract, Pending Litigation
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the September 10, 2019 regular board meeting, as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
The Board of Education will be asked to approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. Presentation by Rotary Club–Dictionary Project & Acceptance of Donation
William Bassett, of the Wallkill East Rotary for Region #7210, as well as, fellow Rotarians from the Wallkill East will be in attendance Tuesday evening to make the club’s annual presentation of dictionaries for the third graders in our district. The Rotary Club has donated approximately 500 dictionaries.
☐ Recommend the Board of Education officially acknowledge receipt and acceptance of dictionaries donated by the Wallkill East Rotary Club for the third grade students in the Pine Bush Central School District. [School assemblies will be held on October 15, 2019 (E. J. Russell and Pine Bush Elementary Schools) and on October 17, 2019 (Pakanasink & Circleville Elementary Schools) where the dictionaries will be distributed to all of our third graders. The Rotary provides additional copies to each of the elementary schools for new entrants during the year.]
3. CSE Placement Recommendations
Recommend the Board of Education approve all IEPs of the Committee on Special Education as submitted by the CSE Chairperson and reviewed by Trustee Cara Robertson.
(FYI: Nothing for CPSE this week).
4. Presentation: Consideration of New Club S.T.A.R. (Students Taking Active Roles)
Principal Aaron Hopmayer will provide an informative presentation for the consideration of a new club entitled S.T.A.R. (Students Taking Active Roles). After the presentation the Board of Education will be asked for approval to move forward with this initiative.
Recommend the Board of Education approve the following new club:
Pine Bush High School
S.T.A.R. (Students Taking Active Roles)
***** Public Participation *****
5. Designation / Disposition of Surplus Technology Equipment
Recommend the Board of Education designate and approve disposition of the following surplus equipment:
- District-wide equipment as submitted at the request of John Hicks, Director of Educational Technology, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the technology equipment submitted under the direction of Michael Pacella, Assistant Superintendent for Business. (List to be attached to the minutes).
6. Acceptance of Donations
Recommend the Board of Education acknowledge receipt and acceptance the following donations:
- Donation on behalf of Hannaford Supermarket of Pine Bush, NY consisting of school supplies and necessities provided to the district by Megan Cummings (of Hannaford for district-wide students).
- Donation on behalf of the United Way of the Dutchess-Orange Region consisting of school supplies, clothes, sneakers, and books provided to the district by Emily Sasso (of United Way) for district-wide students.
- Donation on behalf of the Walmart of Middletown, NY of school supplies provided to the district by Beth Martinez (of Walmart) for district-wide students.
- Recommend the Board of Education amend the following previously accepted donation at Crispell Middle School from Mr. Cornelius Verhulp (reflecting the actual purchased instruments) of a yearly donation for the purpose of providing instruments for students who may not be able to afford the costs of a musical instrument. Mr. Verhulp’s wishes are to have each instrument marked that they are being donated in memory of his late wife.
- Flute (3) – Yamaha YFL-222
- Clarinet (2)- Yamaha YCL-255
- Alto Saxophone (1) – Yamaha YAS-26
- Trumpet (1) – Yamaha YTR-2330
- Trombone (1) – Yamaha YSL-354
7. Approval of Overnight Trip Request
Recommend the Board of Education approve the following overnight trip request:
- Overnight trip request submitted by David Kellish and Principal Lisa Hankinson on behalf of the Circleville Middle School’s eighth grade class to travel to Washington, D.C. and surrounding area. The trip is tentatively scheduled for Wednesday, May 6, 2020 through Friday, May 8, 2020. It is anticipated that approximately 125+ students and 16+ chaperones may participate, providing an approximate 8:1 student/chaperone ratio. The approximate cost per student is $580 which includes transportation, housing, meals and fees.
8. Appointment of Impartial Hearing Officer (IHO)
The Board of Education is being asked to officially approve the appointment of James Walsh of Delmar, NY, as an Impartial Hearing Officer, pertaining a parent request for Due Process.
9. Upcoming Board Meetings, Events / Old, New Business / Updates
- Our upcoming board meetings and events should be announced Tuesday evening.
- The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
- Regular Board Meetings:
- Monday, October 7, 2019, 7:00 PM at Pine Bush High School
- Tuesday, October 22, 2019, 7:00 PM at Circleville Middle School
Other District Meetings/Events:
- September 23, 2019, 5:30 PM at District Office Audit Committee Mtg.
- September 26, 2019 at 7:00 PM PBHS National Honor Society Induction
- September 30, 2019 Rosh Hashanah – No School
- October 9, 2019 Yom Kippur – No School
Dictionary Presentations by Wallkill East Rotary at Elementary Schools
- E. J. Russell Elementary School: October 15, 2019 at 9:20 AM
- Pine Bush Elementary School: October 15, 2019 at 10:15 AM
- Pakanasink Elementary School: October 17, 2019 at 9:20 AM
- Circleville Elementary School: October 17, 2019 at 10:15 AM
October 29, 2019, MHSSC Staff Development Workshop, 4:30 PM dinner/5:00 PM program to be held at Mt. St. Mary College presented by the law firm of Thomas, Drohan, Waxman, Petigrow & Mayle, LLP entitled Tinker at 50: How Have Technology & Political Discourse Affected the Analysis? (Please advise Debbie June or Jayna McAteer if interested in attending).
Old/New Business
- REVIEW: NYSSBA Amendments and Rebuttals to Proposed Resolutions
- Board Discussion: Strategic Goals
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0014 dated 9/6/2019 check run authorizing payments in the amount of $ 567,327.74
- Cafeteria Fund (1 check 004959) $ 40.30
- Capital Fund (3 checks 001782-001784) $ 262,518.43
- General Fund (56 checks 059632-059687) $ 304,769.01
Total $ 567,327.74
Claims Auditor’s Report covering Warrant # 0015 dated 9/10/2019 payroll authorizing payments in the amount of $ 874,014.61
- Trust & Agency Acct. (7 checks 003974-003980) $ 874,014.61
Total $ 874,014.61
Claims Auditor’s Report covering Warrant #0016, dated 9/13/2019 Medicare Reimbursement authorizing payments in the amount of $ 163,743.87
- General Fund (351 check 059688- 060038) $ 163,743.87
Total $ 163,743.87
2. District Treasurer’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period August 1, 2019 through August 31, 2019.
■ General Fund Reports:
Monthly Treasurer’s Reports / Transfers
Budget Status
■ Monthly Treasurer’s Reports / Budget Status for:
School Lunch Fund
Capital Fund
Federal Fund
■ Monthly Treasurer’s Reports for:
Trust & Agency Fund
District-wide Activity Fund
Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
Expendable Trust Fund (Scholarships)
Academy of Finance
Human Services Academy
Debt Service
3. Approval of Resolution Related to Energy Performance Contract
Recommend the Board of Education approve the following resolution:
RESOLUTION OF PINE BUSH CENTRAL SCHOOL DISTRICT, NEW YORK DECLARING THE FINDINGS OF THE SCHOOL DISTRICT WITH RESPECT TO THE PROPOSALS RECEIVED FOR THE FINANCING OF THE SCHOOL DISTRICT’S ENERGY PERFORMANCE CONTRACT WITH AMERESCO AND MAKING CERTAIN OTHER DETERMINATIONS IN CONNECTION THEREWITH.
THE BOARD OF EDUCATION OF PINE BUSH CENTRAL SCHOOL DISTRICT, ORANGE, SULLIVAN AND ULSTER COUNTIES, NEW YORK, HEREBY RESOLVES (by a majority vote of all the members of said Board) AS FOLLOWS:
Section 1. Following the solicitation of proposals, the Board of Education of Pine Bush Central School District (the “School District”) received proposals from various firms to provide financing for the cost of the energy conservation measures to be implemented under the Energy Performance Contract that the School District has heretofore entered into with Ameresco (the “Agreement”).
Section 2. Following a discussion of the Board of Education of the School District, and based upon the written recommendation received from Munistat Services, Inc., the School District’s Municipal Advisor, it is hereby determined that the “Option A” proposal received from TD Equipment Finance, Inc., or one of its affiliates (the “Lessor”) is hereby accepted subject to the negotiation of one or more lease purchase agreements approved by counsel.
Section 3. The President of the Board of Education, the Vice President of the Board of Education, the Superintendent of Schools, the Assistant Superintendent for Business and/or District Treasurer (collectively the “Authorized Representatives” and individually, the “Authorized Representative”), acting on behalf of the School District and with the advice of counsel, are hereby authorized to negotiate, enter into, execute, and deliver one or more lease purchase agreements (the “Equipment Lease”) with the Lessor. The Authorized Representatives are hereby further authorized to negotiate, enter into, execute, and deliver such other documents relating to the Equipment Lease (including, but not limited to, escrow agreements), as the Authorized Representatives deem necessary and appropriate with the advice of counsel. All other related contracts and agreements necessary and incidental to the Equipment Lease are hereby authorized, and such documents shall be filed in the office of the District Clerk and made available for public inspection.
Section 4. The aggregate original principal amount of the Equipment Lease shall not exceed $6,560,539 and shall bear interest and mature as set forth in the Equipment Lease.
Section 5. The School District’s obligations under the Equipment Lease shall be subject to annual appropriation or renewal by the Board of Education of the School District as set forth in the Equipment Lease and the School District’s obligations under the Equipment Lease shall not constitute a general obligation of the School District or indebtedness under the Constitution or laws of the State of New York.
Section 6. The proceeds of the Equipment Lease may be applied to reimburse the School District for expenditures made after the effective date of this resolution for the purpose for which said proceeds are authorized, or on or prior to such date in accordance with Treasury Regulation Section 1.150-2 of the United States Treasury Department. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department.
Section 7. The Authorized Representatives are hereby authorized to take any and all other actions necessary in connection with the Agreement, the Equipment Lease, and all matters related thereto.
Section 8. This resolution shall take effect immediately.
* * *
(The motion for adoption of the foregoing resolution to be seconded by Board Member and duly put to a vote on roll call noting AYES NOES)
4. Approval Request for Proposals – Owners Representative
Recommend the Board of Education approve the following resolution for adoption:
RESOLVED, that the Board of Education of the Pine Bush Central School District “District” authorize the District to enter into an Agreement with AD Planning & Management, Inc., to act on behalf of the “District” as Owner Representative for the voter approved Bond Proposition #1: Capital Improvement Project Base Proposal 2019 —School Buildings Project, for an amount not to exceed $925,000.
BE IT FURTHER RESOLVED, that the Board of Education hereby authorizes the Superintendent of Schools to execute the approved Agreement once it has been approved by the District’s legal counsel.
Date: September 24, 2019
5. Approval of Correction of Error/Omissions
Recommend the Board of Education authorize the following correction of error as submitted on September 24, 2019:
Correction of Error/Omission
Town of Shawangunk
• SBL: 105.1-2-3
Owner: Senta Curran
Living Trust
PO Box 667
Pine Bush, NY 12566
According to documentation received on September 6, 2019 from the New York State Department of Taxation and Finance, this parcel owner is approved for a good cause extension of the Enhanced STAR application. With your approval, we will change the total taxable value on their bill to reflect the correction. The corrected taxable value is now $14,430.00.
6. Board Approval of Agreement for Special Education Services
Recommend the Board of Education approve the agreement for Special Education Services with The Devereaux Foundation for the 2019-2020 school year, and authorize the Board President to sign said agreement on behalf of the District.
Date: September 24, 2019
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment