2020                      5324

Non-Instructional/Business Operations

 

SUBJECT:    SERVICE PLUS CARD USE

 

The Board permits the use of Hannaford’s Service Plus Cards to be used by the Family Consumer Science teachers for the purchase of approved materials and supplies to meet the instructional and curriculum requirements of students. A list of those individuals that will be issued a Hannaford’s Service Plus Card will be maintained in the Business Office and reported to the Board each year at its reorganization meeting in July.

 

The District will establish a maximum of $500 per month for each card.

 

The relationship between the District and Hannaford will be such that the District preserves its right to refuse to pay any claim or portion thereof that is not expressly authorized, does not constitute a proper District charge, or supersedes any laws, rules, regulations or policies otherwise applicable. In addition, no claim will be paid unless approved by the Internal Claims Auditor.

 

Service Plus Cards may only be used for legitimate District expenditures. The use of Service Plus Cards is not intended to circumvent the District’s policy on purchasing.

 

Users must take proper care of these Service Plus Cards and take all precautions against damage, loss, or theft. Any damage, loss, or theft must be reported immediately to the Business Office and to the appropriate financial institution. Failure to take proper care of Service Plus Cards or failure to report damage, loss, or theft will subject the employee to financial liability.

 

Purchases that are unauthorized, illegal, represent a conflict of interest, are personal in nature or violate the intent of this policy will result in Service Plus Card revocation and discipline of the employee.

 

Users must submit detailed documentation, including itemized receipts for actual and necessary expenses which have been incurred in connection with the purchase of the materials and supplies for students.

 

Each cardholder will be apprised of the procedures governing the use of the Service Plus Card and a copy of this policy will be given to each cardholder.

 

The Assistant Superintendent for Administrative Services will periodically, but no less than twice a year, monitor the use of each Service Plus Card and report any serious problems and/or discrepancies directly to the Superintendent and Board.

 

 

 

Adopted:  8/24/11

Revised:  9/22/20